Fort Sill Base Operations Services contract valued at $39.5M for FY25, awarded to Professional Contract Services, Inc

Contract Overview

Contract Amount: $39,451,620 ($39.5M)

Contractor: Professional Contract Services, Inc.

Awarding Agency: Department of Defense

Start Date: 2024-10-01

End Date: 2025-09-30

Contract Duration: 364 days

Daily Burn Rate: $108.4K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FORT SILL BASE OPERATIONS SERVICES TASK ORDER FOR OPTION YEAR ONE

Place of Performance

Location: FORT SILL, COMANCHE County, OKLAHOMA, 73503

State: Oklahoma Government Spending

Plain-Language Summary

Department of Defense obligated $39.5 million to PROFESSIONAL CONTRACT SERVICES, INC. for work described as: FORT SILL BASE OPERATIONS SERVICES TASK ORDER FOR OPTION YEAR ONE Key points: 1. This contract represents a significant investment in maintaining essential base operations at Fort Sill. 2. The award to a single vendor suggests a focus on established relationships and potentially specialized capabilities. 3. Performance history and adherence to service level agreements will be key indicators of value. 4. The fixed-price contract type offers cost predictability for the government. 5. Facilities support services are critical for military readiness and personnel well-being. 6. The duration of the option year aligns with typical operational planning cycles.

Value Assessment

Rating: fair

Benchmarking the value of this contract requires detailed comparison to similar base operations support contracts at other Army installations. The provided data does not include specific performance metrics or detailed cost breakdowns, making a precise value-for-money assessment challenging. However, the fixed-price nature of the contract provides a degree of cost certainty. The contract's value appears consistent with the scope of comprehensive facilities support services for a major military installation.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded on a sole-source basis, indicating that the Department of the Army identified Professional Contract Services, Inc. as the only responsible source capable of meeting the requirement. This approach bypasses the standard competitive bidding process, which typically involves multiple bidders vying for the contract. The lack of competition means that price discovery through market forces was not utilized.

Taxpayer Impact: Sole-source awards can potentially lead to higher costs for taxpayers compared to competitively bid contracts, as the government does not benefit from the price reductions that often result from a competitive environment.

Public Impact

Military personnel and their families stationed at Fort Sill benefit from well-maintained facilities and essential support services. The contract ensures the continuity of critical functions such as facility maintenance, groundskeeping, and potentially other base support activities. The geographic impact is concentrated at Fort Sill, Oklahoma, supporting the local military community. The contract supports a workforce involved in facilities management and support services, contributing to local employment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may result in suboptimal pricing for taxpayers.
Reliance on a single contractor could create vendor lock-in and limit future flexibility.
Performance monitoring is crucial to ensure service quality is maintained without competitive pressure.

Positive Signals

Award to an incumbent contractor can ensure continuity of essential services.
Fixed-price contract type provides budget certainty.
The contract specifies a clear period of performance, allowing for structured management.

Sector Analysis

Facilities Support Services (NAICS 561210) is a broad category encompassing a wide range of services necessary for the operation and maintenance of buildings and grounds. This contract falls within the government services sector, where large-scale support contracts are common for military installations. Comparable spending benchmarks would involve analyzing other base operations support contracts awarded by the Department of Defense or other federal agencies to similar-sized installations.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a small business set-aside. The primary contractor, Professional Contract Services, Inc., will be responsible for fulfilling the contract requirements, and any subcontracting decisions would be at their discretion, not mandated by a set-aside provision.

Oversight & Accountability

Oversight for this contract will be managed by the Department of the Army, likely through contracting officers and program managers responsible for Fort Sill operations. Accountability measures are typically embedded within the contract's performance work statement (PWS), outlining specific deliverables and service standards. Transparency is facilitated through contract award databases, though detailed performance reports may not always be publicly accessible. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Fort Sill Base Operations Support
Army Installation Services
Facilities Maintenance Contracts
Department of Defense Support Services

Risk Flags

Sole-source award lacks competitive pricing pressure.
Potential for vendor lock-in due to single-source nature.
Performance monitoring is critical to ensure service quality.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $39.5 million to PROFESSIONAL CONTRACT SERVICES, INC.. FORT SILL BASE OPERATIONS SERVICES TASK ORDER FOR OPTION YEAR ONE

Who is the contractor on this award?

The obligated recipient is PROFESSIONAL CONTRACT SERVICES, INC..

Which agency awarded this contract?

Awarding agency: Department of Defense (Department of the Army).

What is the total obligated amount?

The obligated amount is $39.5 million.

What is the period of performance?

Start: 2024-10-01. End: 2025-09-30.

What is the track record of Professional Contract Services, Inc. in performing similar base operations support contracts for the Department of Defense?

Assessing the track record of Professional Contract Services, Inc. (PCS) requires a review of their past performance on similar contracts. While this specific award is for option year one, it implies prior performance. A deeper dive would involve examining past performance evaluations, any contract disputes, and the successful completion of previous task orders or contracts for base operations support. Information on PCS's experience with other Army installations or similar facilities would provide further context on their capabilities and reliability in delivering these essential services. Without access to detailed past performance reports, it is difficult to definitively assess their track record beyond the fact that they were awarded this option year.

How does the $39.5 million value compare to similar base operations support contracts at other Army installations of comparable size?

To benchmark the $39.5 million value, one would need to compare it against the total contract values for base operations support at other Army installations that are similar in size, scope of services, and geographic location. Factors such as the number of personnel supported, the square footage of facilities maintained, and the specific services included (e.g., housing, transportation, security) significantly influence contract costs. Without access to a database of comparable contracts and their associated values, it is challenging to definitively state whether this contract represents excellent, fair, or questionable value. However, $39.5 million for a year of comprehensive base operations support for a major installation is within a plausible range.

What are the primary risks associated with awarding this contract on a sole-source basis?

The primary risks associated with a sole-source award for base operations support include a lack of price competition, which can lead to higher costs for the government and taxpayers. There is also a risk of reduced innovation and service quality, as the contractor may face less pressure to improve services or find efficiencies without competitive alternatives. Furthermore, sole-source awards can create vendor lock-in, making it difficult and potentially more expensive to switch contractors in the future. Dependence on a single provider also increases the risk of service disruption if the contractor experiences financial difficulties or performance issues.

What specific performance metrics or Key Performance Indicators (KPIs) are likely included in this contract to ensure effective service delivery?

While the specific KPIs are not detailed in the provided data, base operations support contracts typically include metrics related to facility maintenance response times, preventative maintenance completion rates, groundskeeping quality, energy efficiency targets, and customer satisfaction surveys. For example, response times for emergency facility repairs might be measured in minutes, while routine maintenance could have a target completion within days. KPIs would also likely cover safety compliance, environmental standards adherence, and the overall readiness of the installation's infrastructure. The government's contracting officer's representative (COR) would be responsible for monitoring these KPIs and ensuring the contractor meets or exceeds the established standards.

What is the historical spending trend for base operations support at Fort Sill over the past five years?

To determine the historical spending trend for base operations support at Fort Sill, one would need to access historical contract award data for this specific installation. This would involve looking at previous contract vehicles, task orders, and their associated values over the last five fiscal years. Analyzing this data would reveal whether spending has been consistent, increasing, or decreasing, and whether the incumbent contractor has consistently held these awards. Understanding these trends can help identify patterns, potential cost efficiencies or escalations, and the overall investment the Army has made in maintaining Fort Sill's operational readiness through contracted support services.

What is the potential impact of this contract on the local economy in Oklahoma, specifically around Fort Sill?

This contract, valued at approximately $39.5 million, is expected to have a positive impact on the local economy in Oklahoma, particularly in the vicinity of Fort Sill. The primary contractor, Professional Contract Services, Inc., will likely employ local personnel to perform the required services, creating jobs and generating income within the community. Additionally, the contract may lead to increased spending at local businesses as employees utilize their earnings and the contractor procures local goods and services where feasible. The continuity of base operations also supports the military mission, which is a significant economic driver for the region.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: W9124L22R0008

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 718 W FM 1626, AUSTIN, TX, 78748

Business Categories: AbilityOne Program Participant, Category Business, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $41,009,849

Exercised Options: $41,009,849

Current Obligation: $39,451,620

Subaward Activity

Number of Subawards: 27

Total Subaward Amount: $10,257,476

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: W9124L23D0009

IDV Type: IDC

Timeline