Fort Sill Facilities Maintenance Contract Awarded to Professional Contract Services, Inc. for Over $155 Million

Contract Overview

Contract Amount: $155,827,879 ($155.8M)

Contractor: Professional Contract Services, Inc.

Awarding Agency: Department of Defense

Start Date: 2017-10-01

End Date: 2023-03-31

Contract Duration: 2,007 days

Daily Burn Rate: $77.6K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: COST NO FEE

Sector: Other

Official Description: IGF::OT::IGF - FORT SILL DPW FACILITIES MAINTENANCE SERVICES

Place of Performance

Location: FORT SILL, COMANCHE County, OKLAHOMA, 73503

State: Oklahoma Government Spending

Plain-Language Summary

Department of Defense obligated $155.8 million to PROFESSIONAL CONTRACT SERVICES, INC. for work described as: IGF::OT::IGF - FORT SILL DPW FACILITIES MAINTENANCE SERVICES Key points: 1. Contract value exceeds $155 million over its period of performance. 2. The contract was not competed, raising questions about potential price discovery. 3. The contractor, Professional Contract Services, Inc., has a long history with this type of service. 4. The contract type is Cost No Fee, which can present unique oversight challenges. 5. The duration of the contract is substantial, indicating a long-term need for these services. 6. The contract is for facilities support services, a critical function for military installations.

Value Assessment

Rating: fair

Benchmarking the value of this contract is challenging without more detailed cost breakdowns and comparisons to similar facilities maintenance contracts at other Army installations. The Cost No Fee (CNF) contract type means the government reimburses allowable costs plus a fixed fee, which requires diligent oversight to ensure costs are reasonable and allocable. Without a competitive bidding process, it's difficult to definitively assess if the pricing reflects market rates or represents optimal value for the taxpayer.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded on a sole-source basis, meaning it was not open to competition from other potential bidders. This approach is typically used when only one source is capable of meeting the government's needs, or in specific circumstances where competition is not feasible or advantageous. The lack of competition means that price discovery through market forces was absent, potentially leading to higher costs than if multiple bids had been solicited.

Taxpayer Impact: The absence of competition means taxpayers may not have benefited from the cost savings typically achieved through a competitive bidding process. This could result in the government paying more than necessary for these essential facilities maintenance services.

Public Impact

The primary beneficiaries are the U.S. Army and the personnel stationed at Fort Sill, Oklahoma, who rely on well-maintained facilities for operational readiness and quality of life. The contract delivers essential facilities maintenance services, including but not limited to, repair, upkeep, and management of buildings, grounds, and infrastructure at Fort Sill. The geographic impact is localized to Fort Sill, Oklahoma, ensuring the operational integrity of this significant military installation. The contract supports a workforce involved in skilled trades and facility management, contributing to local employment opportunities in the Oklahoma region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Cost No Fee contract type requires robust government oversight to manage contractor costs effectively.
Sole-source award limits opportunities for competitive pricing and potential cost savings.
Long contract duration necessitates continuous monitoring to ensure performance remains aligned with evolving needs and standards.
Lack of detailed cost data in the provided summary makes independent value assessment difficult.

Positive Signals

The contractor has a long history (2007 start) with this type of service, suggesting established expertise and operational capability.
The contract covers essential services critical to the functioning of a major military installation.
The contract is managed by the Department of the Army, indicating established government oversight structures are in place.

Sector Analysis

The facilities support services sector is a significant component of government contracting, encompassing a wide range of activities necessary for the operation and maintenance of federal infrastructure. This contract falls within the broader facilities management industry, which includes services like janitorial, maintenance, repair, and groundskeeping. Comparable spending benchmarks for similar services at large military installations can vary widely based on geographic location, scope of services, and contract type. The total contract value of over $155 million over approximately 5.5 years places it as a substantial award within this service category.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false) and does not explicitly mention subcontracting plans related to small businesses (sb: false). Therefore, the direct impact on the small business ecosystem appears limited, as the primary awardee is likely a larger entity. Without specific subcontracting requirements or goals, opportunities for small businesses to participate in this contract's execution may be minimal.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of the Army's contracting and facility management divisions at Fort Sill. As a Cost No Fee contract, rigorous monitoring of allowable costs, contractor performance, and adherence to contract terms is crucial. Transparency is facilitated through contract reporting mechanisms, but the specific details of oversight activities, accountability measures, and any Inspector General involvement are not detailed in the provided summary.

Related Government Programs

Fort Sill Operations and Maintenance
Army Facilities Management Contracts
Department of Defense Base Operations Support
Federal Facilities Maintenance Services

Risk Flags

Sole-source award limits competitive pricing.
Cost No Fee contract type requires robust cost oversight.
Lack of detailed cost breakdown hinders value assessment.
Potential for higher long-term costs due to lack of competition.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $155.8 million to PROFESSIONAL CONTRACT SERVICES, INC.. IGF::OT::IGF - FORT SILL DPW FACILITIES MAINTENANCE SERVICES

Who is the contractor on this award?

The obligated recipient is PROFESSIONAL CONTRACT SERVICES, INC..

Which agency awarded this contract?

Awarding agency: Department of Defense (Department of the Army).

What is the total obligated amount?

The obligated amount is $155.8 million.

What is the period of performance?

Start: 2017-10-01. End: 2023-03-31.

What is the historical spending pattern for facilities maintenance at Fort Sill prior to this contract?

Historical spending data for facilities maintenance at Fortاظ Sill prior to this contract award is not directly available in the provided summary. However, the contract's duration starting in 2017 and its substantial value suggest a consistent and significant requirement for these services over an extended period. To understand historical patterns, one would need to examine previous contracts for similar services at Fort Sill, looking at award amounts, contract types, and durations. This would reveal trends in spending, potential increases or decreases in service scope, and the evolution of contractor performance over time. Without access to that historical contract database, a precise analysis of spending patterns is not possible based solely on the current contract's information.

How does the per-unit cost of services under this contract compare to industry benchmarks for facilities maintenance?

Determining a precise per-unit cost for comparison is challenging with the provided data, as the contract is a Cost No Fee type and lacks specific line-item details for services rendered. Per-unit costs in facilities maintenance can vary significantly based on the type of service (e.g., HVAC repair, landscaping, janitorial), the complexity of the task, and the geographic location. Industry benchmarks are typically derived from aggregated data on similar services. Without a breakdown of costs associated with specific tasks or a clear definition of 'units' (e.g., per square foot, per service call), a direct comparison to industry benchmarks is not feasible. The Cost No Fee structure also means the government reimburses actual costs plus a fee, making direct price comparisons less straightforward than with fixed-price contracts.

What are the key performance indicators (KPIs) used to evaluate the contractor's performance?

The provided summary does not specify the Key Performance Indicators (KPIs) used to evaluate Professional Contract Services, Inc.'s performance under this contract. Typically, for facilities maintenance contracts, KPIs would include metrics related to response times for service requests, completion rates for scheduled maintenance, quality of repairs, safety compliance, and customer satisfaction (e.g., from base personnel). The Department of the Army would establish these KPIs in the Performance Work Statement (PWS) and monitor them throughout the contract's life. Regular performance reviews and quality assurance surveillance plans (QASPs) are standard mechanisms for tracking and evaluating contractor performance against these defined metrics.

What is the potential impact of the sole-source award on long-term cost efficiency for Fort Sill?

A sole-source award, by its nature, removes the competitive pressure that typically drives down prices in government contracting. This means that Professional Contract Services, Inc. may not have had the same incentive to offer the lowest possible price compared to a scenario with multiple bidders. Over the long term, this could lead to higher costs for Fort Sill's facilities maintenance if the contractor's pricing is not rigorously managed and justified through strong government oversight. While the contractor's experience might ensure service continuity, the lack of competition means taxpayers might be paying a premium. Future contract actions, such as renewals or modifications, would benefit from a competitive process to ensure cost efficiency.

Are there any known issues or past performance concerns with Professional Contract Services, Inc. on similar contracts?

The provided summary does not contain information regarding past performance issues or concerns with Professional Contract Services, Inc. on similar contracts. However, the fact that they were awarded this substantial, long-term contract suggests a generally acceptable or positive past performance record with the Department of the Army or other government entities. To ascertain specific issues, one would need to consult official past performance databases, contract performance reports, or any publicly available Inspector General reports related to the contractor's previous work. The 'st': 'OK' and 'sn': 'OKLAHOMA' status indicators in the data might suggest operational or administrative status is satisfactory, but do not detail performance quality.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: W9124L16R0004

Offers Received: 1

Pricing Type: COST NO FEE (S)

Evaluated Preference: NONE

Contractor Details

Address: 718 W FM 1626, AUSTIN, TX, 78748

Business Categories: AbilityOne Program Participant, Category Business, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $156,003,344

Exercised Options: $156,003,344

Current Obligation: $155,827,879

Actual Outlays: $25,269,202

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline