State Dept. awards $287.8M for Facilities Support Services to PAE Government Services, Inc

Contract Overview

Contract Amount: $287,760,744 ($287.8M)

Contractor: PAE Government Services, Inc.

Awarding Agency: Department of State

Start Date: 2013-04-01

End Date: 2026-09-30

Contract Duration: 4,930 days

Daily Burn Rate: $58.4K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: IGF::CT::IGF. OPERATIONS AND MAINTENANCE - PROGRAM MANAGEMENT

Plain-Language Summary

Department of State obligated $287.8 million to PAE GOVERNMENT SERVICES, INC. for work described as: IGF::CT::IGF. OPERATIONS AND MAINTENANCE - PROGRAM MANAGEMENT Key points: 1. Contract awarded to PAE Government Services, Inc. for facilities support. 2. Full and open competition was utilized. 3. The contract has a duration of 4930 days. 4. The contract is for operations and maintenance program management. 5. No small business participation is indicated.

Value Assessment

Rating: fair

The contract's total value is $287.8 million over its duration. Benchmarking against similar facilities support contracts is difficult without more specific service details, but the per-unit cost appears moderate given the long-term nature.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting a robust price discovery process. The use of a delivery order under a larger contract vehicle can sometimes limit direct price comparison to the specific order.

Taxpayer Impact: Taxpayers benefit from competitive bidding, though the long duration and potential for follow-on work warrant ongoing scrutiny of costs.

Public Impact

Ensures continued operation and maintenance of facilities critical to the Department of State's mission. Supports essential services that impact the daily work environment for personnel. Long-term contract may provide stability but requires careful management to prevent cost creep.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

No small business participation noted.
Long contract duration (over 13 years) increases risk of cost escalation.
Potential for scope creep over the contract's life.

Positive Signals

Awarded through full and open competition.
Firm fixed price contract type can control costs.
Clear program management focus.

Sector Analysis

This contract falls under Facilities Support Services, a broad category encompassing maintenance, repair, and operational support for government buildings. Spending in this sector is generally stable, driven by the need to maintain existing infrastructure.

Small Business Impact

The data indicates no specific small business participation in this contract. This is a missed opportunity to leverage small business capabilities and could be a point of concern for equitable distribution of federal contracts.

Oversight & Accountability

The long duration of this contract necessitates robust oversight from the Department of State to ensure performance standards are met and costs remain justified. Regular performance reviews and audits are crucial for accountability.

Related Government Programs

Facilities Support Services
Department of State Contracting
Department of State Programs

Risk Flags

Lack of small business participation.
Extended contract duration increases risk.
Potential for cost escalation over time.
Limited transparency on specific services within 'program management'.

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $287.8 million to PAE GOVERNMENT SERVICES, INC.. IGF::CT::IGF. OPERATIONS AND MAINTENANCE - PROGRAM MANAGEMENT

Who is the contractor on this award?

The obligated recipient is PAE GOVERNMENT SERVICES, INC..

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $287.8 million.

What is the period of performance?

Start: 2013-04-01. End: 2026-09-30.

What specific services are included under 'Program Management' for facilities operations and maintenance, and how do these align with industry best practices?

Program management in this context likely encompasses planning, organizing, and overseeing all aspects of facilities operations and maintenance. This includes budgeting, scheduling maintenance, managing vendors, ensuring compliance with regulations, and reporting on facility performance. Alignment with best practices would involve adopting standardized methodologies, leveraging technology for efficiency, and focusing on lifecycle cost management and sustainability.

Given the 13+ year duration, what mechanisms are in place to ensure the firm fixed price remains competitive and reflects current market rates over time?

While a firm fixed price aims to lock in costs, mechanisms for long-term contracts often include economic price adjustment clauses or periodic re-evaluations based on market indices. The agency should have provisions for reviewing the price's competitiveness at key milestones or if significant market shifts occur. Without such provisions, the fixed price could become uncompetitive over time.

How will the Department of State measure the effectiveness of PAE Government Services' program management in achieving operational efficiencies and cost savings?

Effectiveness will likely be measured through Key Performance Indicators (KPIs) outlined in the contract. These could include response times for maintenance requests, uptime of critical systems, energy efficiency metrics, budget adherence, and tenant satisfaction surveys. Regular performance reviews against these KPIs will determine the contractor's effectiveness and inform future contract decisions.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: PAE Government Services Inc.

Address: 1320 N COURTHOUSE RD STE 700, ARLINGTON, VA, 22201

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $321,756,130

Exercised Options: $291,674,158

Current Obligation: $287,760,744

Actual Outlays: $41,107,366

Subaward Activity

Number of Subawards: 338

Total Subaward Amount: $80,079,163

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: SAQMMA12D0165

IDV Type: IDC

Timeline