State Department Awards $19.4M IT Services Contract to EFEDSYSTEMS CORPORATION for HR Programs
Contract Overview
Contract Amount: $19,357,950 ($19.4M)
Contractor: Efedsystems Corporation
Awarding Agency: Department of State
Start Date: 2008-09-30
End Date: 2019-09-29
Contract Duration: 4,016 days
Daily Burn Rate: $4.8K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 2
Pricing Type: LABOR HOURS
Sector: IT
Official Description: VENDOR IS TO PROVIDE INFORMATION TECHNOLOGY SERVICES FOR HR RELATED PROGRAMS.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20037
Plain-Language Summary
Department of State obligated $19.4 million to EFEDSYSTEMS CORPORATION for work described as: VENDOR IS TO PROVIDE INFORMATION TECHNOLOGY SERVICES FOR HR RELATED PROGRAMS. Key points: 1. Contract awarded for IT services supporting HR programs. 2. EFEDSYSTEMS CORPORATION is the vendor. 3. Department of State is the contracting agency. 4. Contract duration spans over 10 years. 5. NAICS code 541513 indicates Computer Facilities Management Services.
Value Assessment
Rating: fair
The contract value of $19.4 million over 10 years suggests a moderate annual spend. Without specific performance metrics or comparison data for similar HR IT services contracts, it's difficult to definitively assess pricing efficiency.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition after exclusion of sources, indicating a competitive bidding process. This method generally promotes price discovery and potentially better value for the government.
Taxpayer Impact: Taxpayer funds are utilized for IT services supporting HR programs, with the expectation of efficient and effective service delivery through competitive procurement.
Public Impact
Ensures continued IT support for critical HR functions within the Department of State. Long-term contract provides stability for service delivery and vendor planning. Potential for modernization of HR systems through IT service enhancements.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Long contract duration (10 years) may limit flexibility for adopting newer technologies or changing needs.
- Lack of specific performance metrics makes it hard to gauge value for money.
- Vendor's small business status is not indicated, potentially missing opportunities for small business participation.
Positive Signals
- Awarded through full and open competition, suggesting a competitive pricing environment.
- Contract supports essential HR functions, contributing to agency operations.
- Definitive contract type provides a clear framework for service delivery.
Sector Analysis
The Information Technology sector, particularly services related to Computer Facilities Management, is crucial for government operations. Benchmarks for IT services can vary widely based on complexity, but a 10-year contract for HR IT support suggests a significant, ongoing need.
Small Business Impact
The data indicates that this contract was not awarded to a small business (ss: false, sb: false). Further analysis would be needed to determine if small business set-asides were considered or if there were opportunities missed for small business participation in this procurement.
Oversight & Accountability
The contract was awarded by the Department of State, implying oversight from this agency. The long duration necessitates ongoing monitoring to ensure performance, adherence to terms, and value for taxpayer money.
Related Government Programs
- Computer Facilities Management Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Long contract duration may lead to technology obsolescence.
- Lack of explicit performance metrics makes value assessment difficult.
- No indication of small business participation.
- Potential for cost overruns if labor rates are not managed effectively over 10 years.
Tags
computer-facilities-management-services, department-of-state, dc, definitive-contract, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $19.4 million to EFEDSYSTEMS CORPORATION. VENDOR IS TO PROVIDE INFORMATION TECHNOLOGY SERVICES FOR HR RELATED PROGRAMS.
Who is the contractor on this award?
The obligated recipient is EFEDSYSTEMS CORPORATION.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $19.4 million.
What is the period of performance?
Start: 2008-09-30. End: 2019-09-29.
What specific IT services are included under 'Computer Facilities Management Services' for HR programs, and how do they align with current technological needs?
Computer Facilities Management Services typically encompass the operation, maintenance, and support of IT infrastructure, including servers, networks, and data centers. For HR programs, this could involve managing databases for employee records, ensuring the uptime of HR software, providing technical support for HR personnel, and maintaining the security of sensitive employee data. The alignment with current needs would depend on the specific technologies deployed and the agency's strategic IT roadmap.
How was the pricing determined for this 10-year contract, and are there mechanisms for price adjustments or reviews over its lifespan?
Pricing for long-term service contracts is often based on labor hours, fixed-price components, or a combination. Given the 'LABOR HOURS' (pt: LABOR HOURS) designation, the pricing likely reflects estimated hours multiplied by agreed-upon hourly rates. Mechanisms for price adjustments might include economic price adjustments (EPAs) tied to inflation or specific clauses for re-negotiation if market rates change significantly. Without the contract's specific terms, it's unclear if such mechanisms are robust.
What are the key performance indicators (KPIs) for this contract, and how is EFEDSYSTEMS CORPORATION's performance being measured to ensure effectiveness?
Key performance indicators (KPIs) are essential for measuring the effectiveness of IT service contracts. For HR IT services, KPIs could include system uptime percentages, response times for technical support tickets, data security incident rates, and successful completion of HR system updates or maintenance. The contract document should outline these KPIs and the methodology for tracking and reporting performance. Regular performance reviews by the Department of State would be crucial.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Facilities Management Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Offers Received: 2
Pricing Type: LABOR HOURS (Z)
Evaluated Preference: NONE
Contractor Details
Address: 44 CORNER OAK CIR, IRVINGTON, VA, 22480
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $19,358,090
Exercised Options: $19,358,090
Current Obligation: $19,357,950
Contract Characteristics
Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED
Timeline
Start Date: 2008-09-30
Current End Date: 2019-09-29
Potential End Date: 2019-09-29 00:00:00
Last Modified: 2019-10-15
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