Department of the Navy awards $18.6M facilities support contract to Pensacola Bay Support Services LLC

Contract Overview

Contract Amount: $18,605,618 ($18.6M)

Contractor: Pensacola BAY Support Services LLC

Awarding Agency: Department of Defense

Start Date: 2019-04-01

End Date: 2020-03-31

Contract Duration: 365 days

Daily Burn Rate: $51.0K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: IGF::OT::IGF X009 FFP FUNDING TASK ORDER FOR FIRST OPTION PERIOD.

Place of Performance

Location: PENSACOLA, ESCAMBIA County, FLORIDA, 32508

State: Florida Government Spending

Plain-Language Summary

Department of Defense obligated $18.6 million to PENSACOLA BAY SUPPORT SERVICES LLC for work described as: IGF::OT::IGF X009 FFP FUNDING TASK ORDER FOR FIRST OPTION PERIOD. Key points: 1. Contract awarded via full and open competition, suggesting a competitive bidding process. 2. The contract is for facilities support services, a critical component of base operations. 3. Fixed-price contract type indicates that the contractor bears the risk of cost overruns. 4. The contract duration is one year, suggesting a need for ongoing services. 5. The award amount is substantial, reflecting the scope of facilities management required. 6. The contractor is a single entity, indicating a focused service provider.

Value Assessment

Rating: good

The contract value of $18.6 million for a one-year period for facilities support services appears reasonable given the scope of work typically involved in maintaining naval facilities. Benchmarking against similar contracts for base operations and maintenance would provide a more precise assessment of value for money. The firm fixed-price structure shifts cost risk to the contractor, which can be advantageous for the government if managed effectively.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The specific number of bidders is not provided, but this method generally fosters price discovery and encourages competitive pricing. The government likely received multiple proposals, allowing for a selection based on both price and technical merit.

Taxpayer Impact: Full and open competition is the most advantageous for taxpayers as it maximizes the potential for cost savings through a robust bidding process and encourages a wider range of qualified contractors to participate.

Public Impact

The primary beneficiaries are the Department of the Navy and its personnel, who rely on well-maintained facilities for operational readiness and quality of life. Services delivered include comprehensive facilities support, likely encompassing maintenance, repair, custodial, and potentially groundskeeping. The geographic impact is concentrated in Florida, specifically Pensacola, where the naval facilities are located. Workforce implications include the potential for direct employment by Pensacola Bay Support Services LLC and its subcontractors within the Pensacola region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics in the provided data makes it difficult to assess the quality of services delivered.
Potential for cost creep if the firm fixed-price contract does not adequately account for all potential maintenance needs.
Dependence on a single contractor for critical facilities support could pose a risk if the contractor experiences performance issues or financial instability.

Positive Signals

Awarded through full and open competition, suggesting a competitive and potentially cost-effective process.
Firm fixed-price contract type provides cost certainty for the government.
Contractor is established, implying experience in providing similar services.

Sector Analysis

Facilities Support Services fall under the broader commercial and institutional building services industry. This sector is characterized by a mix of large, established companies and numerous smaller, specialized firms. Government contracts for facilities management are significant, encompassing a wide range of services from routine maintenance to complex infrastructure upkeep. Benchmarks for similar contracts often vary widely based on the size and complexity of the facility, geographic location, and specific services required.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, the primary contractor, Pensacola Bay Support Services LLC, is likely a larger entity or a joint venture. There is no direct information on subcontracting plans for small businesses, which could be a missed opportunity to engage the small business ecosystem. Future contracts of this nature should explore opportunities for small business participation.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer's representative (COR) within the Department of the Navy, responsible for monitoring performance and ensuring compliance with contract terms. Accountability measures are inherent in the firm fixed-price structure, where the contractor is responsible for delivering services within the agreed-upon price. Transparency is facilitated through contract award databases, though detailed performance reports are often internal. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Base Operations Support Contracts
Facilities Maintenance and Repair Services
Department of Defense Facilities Management
Naval Base Support Services

Risk Flags

Potential for service quality degradation if contractor prioritizes cost-cutting over performance.
Dependence on a single contractor for critical infrastructure support.
Lack of detailed performance metrics in the provided award data.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $18.6 million to PENSACOLA BAY SUPPORT SERVICES LLC. IGF::OT::IGF X009 FFP FUNDING TASK ORDER FOR FIRST OPTION PERIOD.

Who is the contractor on this award?

The obligated recipient is PENSACOLA BAY SUPPORT SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Department of the Navy).

What is the total obligated amount?

The obligated amount is $18.6 million.

What is the period of performance?

Start: 2019-04-01. End: 2020-03-31.

What is the track record of Pensacola Bay Support Services LLC in performing similar government contracts?

Information regarding the specific track record of Pensacola Bay Support Services LLC in performing similar government contracts is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations, contract history, and any reported issues or commendations. However, being awarded a contract of this magnitude by the Department of the Navy suggests a level of capability and experience deemed sufficient by the contracting agency. Further due diligence would involve examining their financial stability, past performance questionnaires (PPQs), and any debriefings from previous solicitations to understand their performance trends and reliability in delivering facilities support services.

How does the awarded amount compare to the estimated value or benchmark for similar facilities support contracts?

The awarded amount of $18.6 million for a one-year firm fixed-price contract for facilities support services at a Department of the Navy installation provides a specific data point. To benchmark this value effectively, it would be necessary to compare it against similar contracts awarded by the Department of Defense or other federal agencies for comparable facilities in similar geographic regions. Factors such as the square footage of facilities managed, the scope of services (e.g., janitorial, HVAC maintenance, groundskeeping, minor repairs), and the specific security requirements of a naval base would influence the cost. Without access to a database of comparable contract values and detailed scopes of work, a precise comparison is challenging, but the amount appears substantial, reflecting a comprehensive service requirement.

What are the primary risks associated with this firm fixed-price contract for facilities support?

The primary risks associated with this firm fixed-price (FFP) contract for facilities support primarily lie with the contractor, Pensacola Bay Support Services LLC. If the actual costs of providing the services exceed the fixed price due to unforeseen circumstances, labor cost increases, or material price fluctuations, the contractor will absorb the loss. For the government, the main risk is ensuring that the contractor maintains service quality and performance standards throughout the contract period. If the contractor attempts to cut corners to protect profit margins, service quality could degrade, leading to operational issues. Additionally, contractor default or bankruptcy, though less likely for a contract of this size, remains a potential risk that could disrupt essential services.

What is the expected effectiveness of these facilities support services in maintaining naval readiness?

The effectiveness of these facilities support services in maintaining naval readiness is expected to be high, assuming Pensacola Bay Support Services LLC performs according to the contract's requirements. Well-maintained facilities are crucial for the operational efficiency, safety, and morale of naval personnel. This includes ensuring that buildings are structurally sound, functional, and clean, and that essential utilities and infrastructure are operational. The contract's focus on facilities support directly contributes to the 'behind-the-scenes' infrastructure that enables the Navy's primary mission. Performance metrics within the contract, if robust, would be key indicators of effectiveness, but the general purpose of such services is to provide a stable and reliable operational environment.

How has spending on facilities support services by the Department of the Navy trended over the past five years?

Analyzing the historical spending trends for facilities support services by the Department of the Navy over the past five years would provide valuable context for this $18.6 million award. Generally, spending in this category tends to be relatively stable, driven by the ongoing need to maintain extensive real property assets. However, fluctuations can occur due to factors such as base realignments, new construction projects, major renovation initiatives, or shifts in defense spending priorities. Understanding whether this award represents an increase, decrease, or stable level of spending compared to previous years would require access to historical contract data and budget allocations for the Navy's facilities management. This $18.6M award is a single task order, so it's part of a larger spending picture.

What is the significance of the NAICS code 561210 (Facilities Support Services) in the context of federal contracting?

The NAICS code 561210, Facilities Support Services, is highly significant in federal contracting as it encompasses a broad range of services essential for the operation and maintenance of government facilities. This includes activities such as general building maintenance, custodial services, HVAC maintenance, pest control, and groundskeeping. Federal agencies, particularly large departments like Defense, rely heavily on contractors under this code to ensure their installations and buildings are functional, safe, and presentable. The prevalence of this NAICS code indicates a substantial market for these services within the federal government, often involving large, complex contracts that require specialized expertise and robust management capabilities.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: N6945016R2113

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 7315 N. ATLANTIC AVE, CAPE CANAVERAL, FL, 32920

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $18,605,618

Exercised Options: $18,605,618

Current Obligation: $18,605,618

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: N6945018D2013

IDV Type: IDC

Timeline