DoD's $36M Facilities Support Services Contract Awarded to Professional Contract Services, Inc

Contract Overview

Contract Amount: $36,006,598 ($36.0M)

Contractor: Professional Contract Services, Inc.

Awarding Agency: Department of Defense

Start Date: 2024-04-01

End Date: 2025-03-31

Contract Duration: 364 days

Daily Burn Rate: $98.9K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: X036 OPTION IV FUNDING

Place of Performance

Location: PORTSMOUTH, PORTSMOUTH CITY County, VIRGINIA, 23708

State: Virginia Government Spending

Plain-Language Summary

Department of Defense obligated $36.0 million to PROFESSIONAL CONTRACT SERVICES, INC. for work described as: X036 OPTION IV FUNDING Key points: 1. Contract value of $36M for facilities support services. 2. Awarded to Professional Contract Services, Inc. for a one-year period. 3. Services are categorized under Facilities Support Services (NAICS 561210). 4. Contract type is Firm Fixed Price, indicating predictable costs. 5. Awarded as a Delivery Order under an existing contract. 6. The contract has a duration of 364 days. 7. The base contract value is $9.89M, with this order adding $36M. 8. The contract is not set aside for small businesses.

Value Assessment

Rating: fair

The contract value of $36M for a one-year period for facilities support services appears substantial. Without specific details on the scope of services or comparable contracts, it is difficult to definitively benchmark the value. However, the base contract value of $9.89M suggests this delivery order represents a significant increase in funding for the same services. The firm fixed-price structure provides cost certainty, but the overall value proposition requires further analysis against industry standards for similar facilities support contracts.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded as a Delivery Order under an existing contract and is noted as 'NOT AVAILABLE FOR COMPETITION'. This indicates that the services were likely procured through a pre-negotiated agreement, potentially a sole-source award or a contract vehicle that did not require open competition for this specific order. The lack of open competition means there was no opportunity for multiple bidders to offer their services, which can limit price discovery and potentially lead to higher costs for the government.

Taxpayer Impact: The absence of competition for this $36M contract means taxpayers may not have benefited from the most competitive pricing that could have been achieved through an open bidding process.

Public Impact

The Department of the Navy will receive facilities support services. These services are crucial for the maintenance and operation of naval facilities. The contract supports the operational readiness of military installations. Professional Contract Services, Inc. will be the primary provider of these services. The contract is geographically located in Virginia (SN: VIRGINIA).

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition for a significant contract value raises concerns about potential overpayment.
The substantial increase in funding from the base contract value warrants scrutiny.
The 'NOT AVAILABLE FOR COMPETITION' status requires further investigation into the justification for not seeking competitive bids.

Positive Signals

Firm Fixed Price contract type offers cost predictability.
Awarded as a Delivery Order, suggesting it aligns with an existing, potentially vetted, contract vehicle.
The contract duration of one year allows for periodic review and potential re-competition.

Sector Analysis

Facilities Support Services, categorized under NAICS code 561210, is a broad sector encompassing a wide range of services necessary for the operation and maintenance of buildings and other facilities. This includes services such as general building maintenance, cleaning, pest control, and groundskeeping. The federal government is a significant consumer of these services to maintain its vast real estate portfolio. Comparable spending benchmarks are difficult to establish without a precise definition of the services rendered, but the $36M award indicates a substantial requirement, likely for a large or complex facility or multiple installations.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). This means that large businesses were eligible to bid, and there is no specific requirement for subcontracting to small businesses mandated within this award. The absence of a small business set-aside or subcontracting plan could limit opportunities for small businesses to participate in this significant contract, potentially impacting the small business ecosystem that supports federal contracting.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of the Navy's contracting and program management offices. As a Delivery Order under an existing contract, the initial oversight and justification for the contract vehicle itself would have been established previously. The firm fixed-price nature simplifies some aspects of financial oversight, but performance monitoring and quality assurance remain critical. Transparency is dependent on the public availability of contract details and performance reports, which may be limited for non-competed awards.

Related Government Programs

Facilities Maintenance Contracts
Base Operations Support Contracts
Professional Services Contracts
Department of Defense Procurement

Risk Flags

Non-competitive award for a large value contract.
Significant increase in funding via delivery order compared to base contract.
Lack of detailed service scope in provided data.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $36.0 million to PROFESSIONAL CONTRACT SERVICES, INC.. X036 OPTION IV FUNDING

Who is the contractor on this award?

The obligated recipient is PROFESSIONAL CONTRACT SERVICES, INC..

Which agency awarded this contract?

Awarding agency: Department of Defense (Department of the Navy).

What is the total obligated amount?

The obligated amount is $36.0 million.

What is the period of performance?

Start: 2024-04-01. End: 2025-03-31.

What specific facilities support services are included in this $36M delivery order?

The provided data identifies the contract under NAICS code 561210, 'Facilities Support Services.' However, it does not detail the specific services encompassed within this $36 million delivery order. Facilities support can range broadly from routine maintenance, janitorial services, groundskeeping, and security to more specialized technical support for building systems. To fully assess the value and performance of this contract, a detailed breakdown of the services required, such as HVAC maintenance, electrical repairs, plumbing, waste management, and landscaping, would be necessary. Without this specificity, it is challenging to compare it accurately to other contracts or industry benchmarks.

What is the justification for this contract being 'NOT AVAILABLE FOR COMPETITION'?

The designation 'NOT AVAILABLE FOR COMPETITION' for this $36 million delivery order implies that the Department of the Navy did not conduct an open bidding process for this specific award. This could be due to several reasons, such as the services being available only from a single source, a national emergency, or the order being placed under an existing contract vehicle that was previously competed but did not allow for further competition on this specific task order. Understanding the specific justification is crucial for assessing whether the government received fair and reasonable pricing and if taxpayer dollars were used efficiently. Further investigation into the contract file or relevant procurement regulations would be needed to ascertain the precise reason.

How does the $36M delivery order value compare to the base contract value of $9.89M?

The delivery order value of $36,006,598.02 significantly exceeds the reported base contract value of $9,891,900. This substantial increase suggests a considerable expansion in the scope or volume of services required under this delivery order compared to the original base contract. It is important to understand if this increase is due to a change in requirements, an escalation in service needs, or if the base contract was initially awarded with a much smaller scope and this delivery order represents the full realization of the contract's potential. Without knowing the original contract's ceiling or total potential value, it's difficult to assess if this increase is proportionate or warrants further investigation into the necessity and cost-effectiveness of the expanded services.

What is the track record of Professional Contract Services, Inc. with federal contracts, particularly in facilities support?

Information regarding the specific track record of Professional Contract Services, Inc. (co: "PROFESSIONAL CONTRACT SERVICES, INC.") with federal contracts, especially within facilities support services, is not detailed in the provided data. A comprehensive assessment would require reviewing their past performance on similar government contracts, including client feedback, any past performance issues or awards, and their experience with the scale and complexity of services required by the Department of the Navy. Understanding their history is crucial for evaluating their capability to successfully execute this $36 million delivery order and for assessing the overall risk associated with awarding them this contract, particularly given its non-competitive nature.

What are the potential risks associated with a sole-source or non-competed contract of this magnitude?

Awarding a $36 million contract without competition presents several potential risks. Primarily, the government may not achieve the best possible pricing due to the lack of market pressure from multiple bidders, potentially leading to higher costs for taxpayers. There's also a risk that the chosen contractor may not be the most innovative or efficient provider available in the market. Furthermore, a lack of competition can reduce transparency and accountability. While the firm fixed-price structure mitigates cost overrun risks for the government, the initial price might be less competitive. Ensuring robust performance monitoring and quality assurance becomes even more critical in sole-source situations to guarantee the government receives adequate value for its investment.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: N4008520R0028

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 718 W FM 1626, AUSTIN, TX, 78748

Business Categories: AbilityOne Program Participant, Category Business, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $36,006,598

Exercised Options: $36,006,598

Current Obligation: $36,006,598

Actual Outlays: $8,783,952

Subaward Activity

Number of Subawards: 12

Total Subaward Amount: $6,207,210

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: N4008520D0040

IDV Type: IDC

Timeline