DoD awards $12.6M contract for operations, administrative, and programmatic support to Pololei Solutions, LLC

Contract Overview

Contract Amount: $12,602,458 ($12.6M)

Contractor: Pololei Solutions, LLC

Awarding Agency: Department of Defense

Start Date: 2024-01-15

End Date: 2027-01-14

Contract Duration: 1,095 days

Daily Burn Rate: $11.5K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CONTRACT TO PROVIDE OPERATIONS, ADMINISTRATIVE, AND PROGRAMMATIC SUPPORT. SUPPORT SERVICES WILL INCLUDE PROGRAMMATIC PLANNING, INVESTMENT PLANNING, LIFE CYCLE PLANNING, OPERATIONS AND MAINTENANCE SUPPORT PLANNING, AND CONDUCTING ASSESSMENTS.

Place of Performance

Location: ORLANDO, ORANGE County, FLORIDA, 32826

State: Florida Government Spending

Plain-Language Summary

Department of Defense obligated $12.6 million to POLOLEI SOLUTIONS, LLC for work described as: CONTRACT TO PROVIDE OPERATIONS, ADMINISTRATIVE, AND PROGRAMMATIC SUPPORT. SUPPORT SERVICES WILL INCLUDE PROGRAMMATIC PLANNING, INVESTMENT PLANNING, LIFE CYCLE PLANNING, OPERATIONS AND MAINTENANCE SUPPORT PLANNING, AND CONDUCTING ASSESSMENTS. Key points: 1. Contract focuses on comprehensive support services including programmatic planning, investment planning, and life cycle planning. 2. The award is a definitive contract with a firm fixed price structure. 3. Contract duration is 1095 days, spanning three years. 4. The contract was not competed, raising questions about potential price discovery. 5. The primary place of performance is Florida. 6. This contract supports the Department of the Navy's operational and administrative needs.

Value Assessment

Rating: fair

The contract value of $12.6 million for three years of comprehensive support services appears to be within a reasonable range for this type of work. However, without specific details on the scope of services and deliverables, a direct comparison to similar contracts is challenging. The firm fixed price structure suggests a defined cost, but the absence of competition makes it difficult to benchmark the pricing against market rates or assess the overall value for money achieved.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded on a sole-source basis, meaning it was not open to full and open competition. This approach is typically used when only one responsible source can provide the required services. The lack of competition limits the government's ability to explore a wider range of potential offerors and potentially secure more competitive pricing.

Taxpayer Impact: Taxpayers may not benefit from the most competitive pricing due to the absence of a competitive bidding process.

Public Impact

The Department of the Navy benefits from dedicated operations, administrative, and programmatic support. Services include critical planning functions for programs, investments, and life cycles. The contract supports the Navy's operational efficiency and effectiveness. The primary geographic impact is in Florida, where the services will be performed. The contract supports the workforce by providing specialized support roles.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to higher costs for taxpayers.
Scope of services is broad, requiring careful monitoring to ensure efficient delivery.
Performance metrics and quality assurance need to be robust given the sole-source nature.

Positive Signals

The contract is with a single, presumably capable, vendor.
Firm fixed price structure provides cost certainty.
Long-term contract duration allows for continuity of essential support services.

Sector Analysis

This contract falls within the Engineering Services sector (NAICS 541330), which encompasses a wide range of professional services related to engineering. The market for such support services is substantial, with numerous firms capable of providing programmatic, administrative, and operational assistance. The Department of Defense is a significant consumer of these services, often requiring specialized expertise for complex operations and planning.

Small Business Impact

The contract was not awarded to a small business, and there is no indication of small business subcontracting requirements. This means that the direct economic benefit to the small business ecosystem from this specific award is limited. Further analysis would be needed to determine if the prime contractor has a history of engaging small businesses in their supply chain.

Oversight & Accountability

Oversight will be managed by the Department of the Navy, likely through contract officers and program managers. Accountability measures will be defined within the contract's performance work statement and deliverables. Transparency is dependent on the reporting requirements stipulated in the contract and the agency's public disclosure policies. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Department of Defense Administrative Support Contracts
Program Management Support Services
Naval Operations Support
Engineering Consulting Services

Risk Flags

Sole-source award limits competitive pricing.
Potential for cost overruns without robust oversight.
Scope of services is broad, requiring clear performance standards.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $12.6 million to POLOLEI SOLUTIONS, LLC. CONTRACT TO PROVIDE OPERATIONS, ADMINISTRATIVE, AND PROGRAMMATIC SUPPORT. SUPPORT SERVICES WILL INCLUDE PROGRAMMATIC PLANNING, INVESTMENT PLANNING, LIFE CYCLE PLANNING, OPERATIONS AND MAINTENANCE SUPPORT PLANNING, AND CONDUCTING ASSESSMENTS.

Who is the contractor on this award?

The obligated recipient is POLOLEI SOLUTIONS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Department of the Navy).

What is the total obligated amount?

The obligated amount is $12.6 million.

What is the period of performance?

Start: 2024-01-15. End: 2027-01-14.

What is the track record of Pololei Solutions, LLC in performing similar government contracts?

Information regarding Pololei Solutions, LLC's specific track record with government contracts, particularly those involving operations, administrative, and programmatic support of this magnitude, is not readily available in the provided data. A comprehensive assessment would require reviewing past performance evaluations, contract history, and any reported issues or successes on previous federal awards. Understanding their experience with firm fixed-price contracts and their ability to meet performance requirements is crucial for evaluating the risk associated with this award.

How does the awarded value compare to similar support service contracts within the Department of Defense?

Direct comparison of the $12.6 million contract value is challenging without detailed scope of work and performance metrics. However, support services contracts for federal agencies, especially for programmatic and administrative functions, can range from hundreds of thousands to tens of millions of dollars annually, depending on complexity and duration. Given this contract's three-year term and comprehensive support nature, the value appears to be within a plausible range for a sole-source award. Benchmarking against other sole-source or competed contracts for similar services within the Navy or other DoD branches would provide a more precise valuation context.

What are the primary risks associated with a sole-source award for these services?

The primary risk associated with a sole-source award is the potential for inflated pricing due to the lack of competitive pressure. Without multiple bidders vying for the contract, the government may not achieve the most cost-effective outcome. Additionally, there's a risk that the government might overlook innovative solutions or more efficient service delivery methods that could have been offered by other potential contractors. Ensuring robust contract oversight and performance management becomes even more critical to mitigate these risks and ensure value for money.

What are the expected outcomes or program effectiveness indicators for this contract?

The expected outcomes for this contract revolve around the enhanced efficiency and effectiveness of the Department of the Navy's operations, administration, and programmatic functions. Specific indicators of program effectiveness would likely include timely completion of programmatic and investment plans, successful lifecycle planning, improved operational and maintenance support planning, and the accurate and timely delivery of assessment reports. The contractor's ability to meet defined performance standards and deliver high-quality support services consistently will be key measures of success.

What has been the historical spending pattern for similar support services by the Department of the Navy?

Historical spending patterns for similar support services by the Department of the Navy are typically substantial, reflecting the vast operational and administrative needs of the branch. Agencies like the Navy frequently contract for programmatic planning, administrative assistance, and operational support. While specific historical figures for this exact type of support are not provided, it's common for such contracts to be awarded annually, often through a mix of competed and sole-source vehicles, with total spending in the hundreds of millions or even billions across various categories of support services.

Are there any specific performance metrics or KPIs defined in the contract?

The provided data does not specify the performance metrics or Key Performance Indicators (KPIs) established within the contract. However, for a contract of this nature, particularly one supporting programmatic and operational functions, it is highly probable that specific metrics related to timeliness of deliverables, quality of reports, accuracy of planning documents, and overall client satisfaction would be included. These metrics are essential for monitoring contractor performance and ensuring the achievement of contract objectives, especially given the sole-source nature of the award.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: M6785423R8027

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 12565 RESEARCH PKWY. SUITE 300, ORLANDO, FL, 32826

Business Categories: 8(a) Program Participant, Category Business, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Native Hawaiian Organization Owned Firm, Other Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $22,484,909

Exercised Options: $15,309,098

Current Obligation: $12,602,458

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline