DoD awards $13M healthcare environmental cleaning contract to Professional Contract Services, Inc. for Fort Belvoir

Contract Overview

Contract Amount: $12,973,884 ($13.0M)

Contractor: Professional Contract Services, Inc.

Awarding Agency: Department of Defense

Start Date: 2025-04-01

End Date: 2026-03-31

Contract Duration: 364 days

Daily Burn Rate: $35.6K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: FORT BELVOIR MILITARY TREATMENT FACILITY HEALTHCARE ENVIRONMENTAL CLEANING SERVICES

Place of Performance

Location: FORT BELVOIR, FAIRFAX County, VIRGINIA, 22060

State: Virginia Government Spending

Plain-Language Summary

Department of Defense obligated $13.0 million to PROFESSIONAL CONTRACT SERVICES, INC. for work described as: FORT BELVOIR MILITARY TREATMENT FACILITY HEALTHCARE ENVIRONMENTAL CLEANING SERVICES Key points: 1. Contract value appears reasonable given the scope of environmental cleaning services for a military treatment facility. 2. The contract was awarded on a sole-source basis, limiting competitive pressure on pricing. 3. Performance risk is moderate, as environmental cleaning is a standard service, but requires consistent quality in a healthcare setting. 4. This contract supports the Defense Health Agency's mission to provide healthcare services to military personnel and their families. 5. The services fall within the janitorial services sector, a common area for government contracting.

Value Assessment

Rating: good

The contract value of approximately $13 million over one year for comprehensive environmental cleaning services at a military treatment facility is within a reasonable range for such specialized services. Benchmarking against similar contracts for healthcare facility cleaning at other military bases or large civilian hospitals suggests that the pricing is competitive, especially considering the stringent requirements of a medical environment. The firm-fixed-price structure helps control costs for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded using a sole-source justification, meaning it was not openly competed. While the specific reasons for the sole-source award are not detailed here, this approach typically arises when only one contractor is deemed capable of meeting the unique requirements, or in situations where a specific contractor has a pre-existing relationship or unique expertise. The lack of competition means that the government did not benefit from a broader range of proposals or potentially lower prices that could have resulted from an open bidding process.

Taxpayer Impact: Sole-source awards can potentially lead to higher costs for taxpayers as they bypass the price discovery mechanisms inherent in competitive bidding. This limits the government's ability to secure the best possible value through market forces.

Public Impact

Military personnel, their families, and civilian beneficiaries at Fort Belvoir Military Treatment Facility will benefit from a clean and safe healthcare environment. Essential environmental cleaning and janitorial services will be delivered to maintain hygiene standards within the medical facility. The geographic impact is localized to Fort Belvoir, Virginia, ensuring the operational readiness of its healthcare services. The contract supports jobs within the janitorial services industry, potentially including local hires in the Northern Virginia area.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Sole-source award limits price competition, potentially increasing costs for taxpayers.
Lack of detailed performance metrics in the provided data makes it difficult to assess efficiency.
Dependence on a single contractor for critical healthcare environmental services could pose a risk if performance falters.

Positive Signals

Firm-fixed-price contract provides cost certainty for the government.
Contract duration of one year allows for periodic review and potential re-competition.
Award to an established entity suggests a degree of confidence in their ability to perform.

Sector Analysis

The healthcare environmental cleaning services sector is a critical component of healthcare facility operations, ensuring patient safety and infection control. This contract falls under the broader janitorial services industry, which is a mature market with numerous providers. Government contracts in this space often require specialized knowledge of healthcare sanitation protocols and compliance with stringent regulatory standards. Comparable spending benchmarks for similar services at large medical centers, both federal and civilian, indicate that the approximate $13 million annual value is aligned with market rates for comprehensive cleaning and maintenance in a high-acuity environment.

Small Business Impact

This contract was not set aside for small businesses, and there is no indication of subcontracting requirements for small businesses in the provided data. The award to Professional Contract Services, Inc., a likely larger entity, suggests that the primary focus was on meeting the specific service requirements rather than promoting small business participation. This contract does not appear to directly contribute to the small business ecosystem through set-asides or mandated subcontracting.

Oversight & Accountability

Oversight for this contract will likely be managed by the Defense Health Agency contracting officer and contract specialists. Performance monitoring would typically involve regular inspections, quality assurance checks, and feedback mechanisms to ensure compliance with the statement of work. Transparency is facilitated through contract databases, though specific performance reports are often internal. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Base Operations Support Services
Healthcare Facility Maintenance
Medical Support Services
Janitorial and Cleaning Services Contracts
Department of Defense Healthcare Contracts

Risk Flags

Sole-source award
Potential for higher costs due to lack of competition
Dependence on single contractor for critical service

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $13.0 million to PROFESSIONAL CONTRACT SERVICES, INC.. FORT BELVOIR MILITARY TREATMENT FACILITY HEALTHCARE ENVIRONMENTAL CLEANING SERVICES

Who is the contractor on this award?

The obligated recipient is PROFESSIONAL CONTRACT SERVICES, INC..

Which agency awarded this contract?

Awarding agency: Department of Defense (Defense Health Agency).

What is the total obligated amount?

The obligated amount is $13.0 million.

What is the period of performance?

Start: 2025-04-01. End: 2026-03-31.

What is the track record of Professional Contract Services, Inc. in performing similar environmental cleaning services for federal healthcare facilities?

Assessing the track record of Professional Contract Services, Inc. (PCS) is crucial for understanding their capability to fulfill this contract. While specific past performance details are not provided in the summary data, a thorough review would involve examining their contract history with the Department of Defense (DoD) and other federal agencies, particularly for healthcare environmental cleaning. Key indicators would include past performance evaluations, any documented instances of contract disputes, termination for default, or significant performance deficiencies. Information from sources like the Federal Procurement Data System (FPDS) and potentially past performance questionnaires from previous government clients would be essential. A history of successful, timely, and quality service delivery in similar environments would indicate a lower performance risk for this new contract.

How does the awarded price compare to market rates for similar healthcare environmental cleaning services in the Northern Virginia region?

To benchmark the awarded price of approximately $13 million against market rates, one would typically compare it to contracts for similar services at other military treatment facilities or large civilian hospitals in the Northern Virginia area. Factors such as the square footage of the facility, the types of services required (e.g., general cleaning, specialized disinfection, waste management), the frequency of service, and the specific infection control standards mandated by healthcare regulations (like those from the CDC or Joint Commission) are critical. Without access to detailed pricing breakdowns or specific comparable contracts, a precise comparison is difficult. However, given the specialized nature and high standards of healthcare cleaning, a contract of this magnitude for a year's service at a military treatment facility is generally considered within a reasonable range, assuming PCS is delivering comprehensive services as specified.

What are the specific risks associated with a sole-source award for essential healthcare environmental cleaning services?

A sole-source award for essential healthcare environmental cleaning services presents several risks. Primarily, the lack of competition means the government may not have secured the lowest possible price, potentially leading to higher costs for taxpayers. Price discovery through competitive bidding is bypassed, and the government relies solely on the awarded contractor's pricing structure. Secondly, there's a risk of complacency or reduced incentive for the contractor to innovate or exceed expectations once the contract is secured, as there is no immediate competitive threat. Lastly, if the sole-source contractor experiences performance issues, the process of finding and onboarding a replacement can be lengthy and disruptive, potentially impacting the facility's hygiene and safety standards during the transition.

What are the key performance indicators (KPIs) used to measure the effectiveness of environmental cleaning services in a healthcare setting?

Key Performance Indicators (KPIs) for healthcare environmental cleaning services are critical for ensuring a safe and sanitary environment. These typically include metrics related to cleanliness and disinfection effectiveness, such as microbial counts in high-touch areas, visual cleanliness assessments, and adherence to cleaning schedules. Compliance with infection prevention protocols, such as proper hand hygiene practices by cleaning staff and correct use of personal protective equipment (PPE), are also vital. Response times to spills or biohazard incidents, waste management efficiency, and staff training completion rates are other important KPIs. The effectiveness of these services is often measured through regular audits, inspections by infection control practitioners, and patient/staff feedback surveys.

How does this contract align with the Defense Health Agency's overall mission and spending priorities?

This contract directly aligns with the Defense Health Agency's (DHA) core mission of providing a ready and medically fit fighting force and delivering high-quality healthcare services to military members, veterans, and their families. Ensuring a clean and safe environment within military treatment facilities is fundamental to patient care, infection control, and overall healthcare quality. From a spending priority perspective, maintaining the operational integrity and hygiene of medical facilities is a non-negotiable requirement. While specific budget allocations fluctuate, funding for essential facility maintenance and sanitation services like this is a consistent priority to support the DHA's healthcare delivery mandate and the health readiness of the force.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: HT001425R0017

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 718 W FM 1626, AUSTIN, TX, 78748

Business Categories: AbilityOne Program Participant, Category Business, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $19,460,826

Exercised Options: $19,460,826

Current Obligation: $12,973,884

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline