CACI-APG, LLC awarded $19.5M for IT maintenance, serving U.S. Secret Service over 5 years

Contract Overview

Contract Amount: $19,514,287 ($19.5M)

Contractor: Caci-Apg, LLC

Awarding Agency: Department of Homeland Security

Start Date: 2012-04-01

End Date: 2017-03-31

Contract Duration: 1,825 days

Daily Burn Rate: $10.7K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: MAINTENANCE FOR TOPS

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20223

State: District of Columbia Government Spending

Plain-Language Summary

Department of Homeland Security obligated $19.5 million to CACI-APG, LLC for work described as: MAINTENANCE FOR TOPS Key points: 1. Contract value represents a significant investment in essential IT infrastructure. 2. Competition dynamics suggest a potentially competitive bidding process for this service. 3. Contract duration of 5 years indicates a long-term need for these services. 4. The service category 'Other Computer Related Services' is broad and requires specific performance metrics. 5. Fixed-price contract type aims to control costs for the government. 6. Geographic focus on Washington D.C. highlights critical operational support.

Value Assessment

Rating: good

The contract value of $19.5 million over five years for IT maintenance appears reasonable when considering the critical nature of the U.S. Secret Service's operations. Benchmarking against similar IT maintenance contracts for federal agencies of comparable size and scope would provide a more precise value-for-money assessment. The firm fixed-price structure suggests an effort to manage cost predictability, which is a positive indicator for value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The presence of two bidders suggests a moderate level of competition for this specific contract. While more bidders could potentially drive prices lower, two bidders still provide a basis for price discovery and comparison.

Taxpayer Impact: Full and open competition generally benefits taxpayers by encouraging a wider range of offers, potentially leading to more competitive pricing and better service options.

Public Impact

The U.S. Secret Service benefits from reliable IT maintenance, ensuring operational continuity. Essential IT services are delivered to support the agency's protective and investigative missions. The primary geographic impact is within the District of Columbia, supporting key federal operations. The contract supports a segment of the IT services workforce, likely including technical specialists and maintenance personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if follow-on contracts are not competitively bid.
Scope creep could increase costs if not managed tightly.
Reliance on a single vendor for critical IT maintenance could pose a risk if performance falters.

Positive Signals

Firm fixed-price contract helps control costs.
Full and open competition suggests a fair market approach.
Long-term contract provides stability for essential IT support.

Sector Analysis

This contract falls within the broader IT services sector, specifically focusing on maintenance and support. The IT services market is highly competitive and diverse, encompassing a wide range of specialized services. The U.S. Secret Service's need for reliable IT infrastructure places this contract within a critical sub-segment of the market, where uptime and security are paramount. Comparable spending benchmarks for federal IT maintenance contracts can vary significantly based on agency size, complexity of systems, and service level agreements.

Small Business Impact

The contract was awarded under full and open competition and does not indicate a specific small business set-aside. There is no explicit information provided regarding subcontracting plans for small businesses. The impact on the small business ecosystem would depend on whether CACI-APG, LLC utilizes small businesses for any subcontracting opportunities, which is not detailed in the provided data.

Oversight & Accountability

Oversight for this contract would typically be managed by the U.S. Secret Service's contracting officers and program managers. Accountability measures are inherent in the firm fixed-price contract type, requiring delivery of specified services. Transparency is generally facilitated through contract award databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse related to the contract were suspected.

Related Government Programs

Federal IT Infrastructure Modernization Programs
Department of Homeland Security IT Support Contracts
U.S. Secret Service Operational Technology Services
Government-wide IT Services Procurement

Risk Flags

Potential for performance issues
Vendor lock-in risk
Cybersecurity vulnerabilities

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $19.5 million to CACI-APG, LLC. MAINTENANCE FOR TOPS

Who is the contractor on this award?

The obligated recipient is CACI-APG, LLC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (U.S. Secret Service).

What is the total obligated amount?

The obligated amount is $19.5 million.

What is the period of performance?

Start: 2012-04-01. End: 2017-03-31.

What is the historical spending trend for IT maintenance services by the U.S. Secret Service?

Analyzing historical spending for IT maintenance by the U.S. Secret Service would involve reviewing past contract awards for similar services. This would help establish a baseline and identify any significant fluctuations or trends in investment. For instance, a consistent increase in spending might indicate growing IT needs or aging infrastructure requiring more maintenance. Conversely, a decrease could suggest successful modernization efforts or shifts in technology. Without specific historical data for this agency, it's difficult to provide precise figures, but federal agencies generally face increasing demands on their IT systems, often leading to sustained or growing maintenance budgets.

How does the per-unit cost of this contract compare to industry benchmarks for IT maintenance?

Determining the per-unit cost requires breaking down the total contract value ($19.5 million) by the specific services rendered and the duration (1825 days). Since the provided data categorizes the service broadly as 'Other Computer Related Services' and lacks granular detail on deliverables (e.g., number of servers maintained, hours of support, software licenses), a precise per-unit cost comparison is challenging. Industry benchmarks for IT maintenance vary widely based on the complexity of the systems, the Service Level Agreements (SLAs), and the specific technologies involved. Generally, IT maintenance costs can be benchmarked against metrics like cost per server, cost per user, or as a percentage of IT asset value. Without more specific service details, a direct comparison to industry rates is speculative.

What is CACI-APG, LLC's track record with federal IT maintenance contracts?

CACI-APG, LLC, as a subsidiary or division of CACI International Inc., has a substantial track record in providing IT services to the federal government. CACI International is a well-established government contractor with extensive experience in areas such as IT modernization, cybersecurity, and enterprise IT support across various agencies, including defense and civilian. Their performance history on similar contracts would typically be assessed through past performance evaluations and contract award data. Agencies often review a contractor's history of meeting deadlines, staying within budget, and delivering quality services before awarding significant contracts. CACI's general reputation suggests a capacity to handle complex IT maintenance requirements.

What are the key performance indicators (KPIs) used to measure the success of this IT maintenance contract?

Key Performance Indicators (KPIs) for an IT maintenance contract like this would typically focus on service availability, response times, resolution times, and system uptime. For example, KPIs might include: '99.9% system uptime for critical servers,' 'response to high-priority incidents within 1 hour,' and 'resolution of critical issues within 4 hours.' Other KPIs could relate to the successful patching and updating of systems, security compliance adherence, and user satisfaction. The specific KPIs would be detailed in the contract's Performance Work Statement (PWS) and would directly influence contractor payment and evaluation, ensuring the U.S. Secret Service receives the expected level of service.

Are there any identified risks associated with the contractor or the nature of the services provided?

Risks associated with this contract could include potential performance issues if CACI-APG, LLC fails to meet the stringent uptime and response time requirements critical for the U.S. Secret Service. Dependence on a single contractor for essential IT maintenance also presents a risk of vendor lock-in and potential disruptions if the contractor faces financial difficulties or strategic changes. Furthermore, the broad 'Other Computer Related Services' category might obscure specific vulnerabilities if not clearly defined in the PWS. Cybersecurity risks are also inherent in IT maintenance, requiring robust security protocols from the contractor to protect sensitive government data.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: HSSS01-11-Q-0021

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: CACI International Inc (UEI: 045534641)

Address: 14370 NEWBROOK DR, CHANTILLY, VA, 20151

Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $23,001,619

Exercised Options: $19,515,900

Current Obligation: $19,514,287

Subaward Activity

Number of Subawards: 1

Total Subaward Amount: $321,200

Contract Characteristics

Commercial Item: COMMERCIAL ITEM

Parent Contract

Parent Award PIID: GS35F0803R

IDV Type: FSS

Timeline