FEMA's $15.4M contract for program management support awarded to KADIX SYSTEMS, LLC

Contract Overview

Contract Amount: $15,385,570 ($15.4M)

Contractor: Kadix Systems, LLC

Awarding Agency: Department of Homeland Security

Start Date: 2006-09-28

End Date: 2012-08-03

Contract Duration: 2,136 days

Daily Burn Rate: $7.2K/day

Competition Type: COMPETITIVE DELIVERY ORDER

Number of Offers Received: 2

Pricing Type: OTHER (APPLIES TO AWARDS WHERE NONE OF THE ABOVE APPLY)

Sector: Other

Official Description: PROGRAM MANAGEMENT SUPPORT SERVICES FOR ACQUISITION BUSINESS MANAGEMENT CENTER

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20472

State: District of Columbia Government Spending

Plain-Language Summary

Department of Homeland Security obligated $15.4 million to KADIX SYSTEMS, LLC for work described as: PROGRAM MANAGEMENT SUPPORT SERVICES FOR ACQUISITION BUSINESS MANAGEMENT CENTER Key points: 1. The contract value of $15.4 million over its period of performance suggests a significant investment in program management capabilities. 2. Awarded as a competitive delivery order, indicating a degree of market engagement and potential for price negotiation. 3. The duration of the contract (2136 days) points to a long-term need for these services. 4. The North American Industry Classification System (NAICS) code 541611 categorizes this as Administrative Management and General Management Consulting Services. 5. The contract was awarded to KADIX SYSTEMS, LLC, whose performance history and capacity are key to assessing value. 6. The contract's focus on acquisition business management center support implies a role in streamlining procurement processes.

Value Assessment

Rating: fair

Benchmarking the value of this $15.4 million contract requires detailed comparison with similar program management support services procured by FEMA and other agencies. Without specific performance metrics or a breakdown of services rendered, it's challenging to definitively assess value for money. The contract's duration of over five years suggests a potentially stable, albeit significant, investment. Further analysis would involve comparing the per-unit cost of services or the overall cost relative to the program outcomes achieved.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded as a competitive delivery order, suggesting that multiple vendors had the opportunity to bid. The presence of two bids indicates some level of competition, but the exact number of solicitations and the nature of the competition (e.g., best value vs. lowest price) are crucial for a full assessment. A competitive process generally aims to foster price discovery and ensure that the government receives services at a reasonable cost.

Taxpayer Impact: A competitive award process, even with two bidders, is generally favorable for taxpayers as it creates an environment where contractors are incentivized to offer competitive pricing.

Public Impact

Federal Emergency Management Agency (FEMA) benefits from enhanced program management support, potentially leading to more efficient acquisition processes. Services delivered likely include strategic planning, operational support, and administrative management within the acquisition lifecycle. The geographic impact is centered in the District of Columbia, where the contract is registered. Workforce implications may involve the utilization of specialized consultants to augment government staff in acquisition and program management roles.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if not closely managed due to the contract's long duration.
Dependence on a single contractor for critical program management functions could pose a risk if performance falters.
The specific value derived from the $15.4 million investment needs to be clearly demonstrated through performance metrics.

Positive Signals

Awarded through a competitive process, suggesting potential for cost-effectiveness.
Long-term contract indicates a stable need and potential for contractor expertise development.
Focus on acquisition business management support aligns with agency needs for efficient procurement.

Sector Analysis

The contract falls within the professional services sector, specifically management consulting. This sector is characterized by a wide range of firms, from large integrators to specialized boutique consultancies. Federal spending in this area is substantial, supporting various agency functions from strategic planning to operational execution. Comparable spending benchmarks would involve looking at other large, multi-year contracts for program management and administrative support services across federal agencies, particularly those focused on disaster response and emergency management.

Small Business Impact

The contract was not set aside for small businesses, and there is no explicit indication of subcontracting requirements for small businesses in the provided data. This suggests that the primary award went to a larger entity, and the impact on the small business ecosystem would depend on whether KADIX SYSTEMS, LLC engages small businesses as subcontractors. Without this information, it's difficult to assess the direct benefit to the small business sector from this specific award.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and program managers within FEMA. Accountability measures would be tied to the contract's performance work statement and delivery schedules. Transparency is generally facilitated through contract databases like FPDS, where basic award information is publicly available. Inspector General jurisdiction would apply if any fraud, waste, or abuse related to the contract were suspected.

Related Government Programs

FEMA Program Management Support
Acquisition Support Services
Administrative Management Consulting
General Management Consulting Services
Federal IT and Management Support Contracts

Risk Flags

Long contract duration may increase risk if performance is not consistently monitored.
Limited competition (2 bidders) could potentially impact price competitiveness.
Lack of specific performance metrics in summary data makes value assessment difficult.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $15.4 million to KADIX SYSTEMS, LLC. PROGRAM MANAGEMENT SUPPORT SERVICES FOR ACQUISITION BUSINESS MANAGEMENT CENTER

Who is the contractor on this award?

The obligated recipient is KADIX SYSTEMS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Federal Emergency Management Agency).

What is the total obligated amount?

The obligated amount is $15.4 million.

What is the period of performance?

Start: 2006-09-28. End: 2012-08-03.

What is the specific nature of the program management support services provided under this contract?

The contract, valued at approximately $15.4 million, was awarded to KADIX SYSTEMS, LLC for "PROGRAM MANAGEMENT SUPPORT SERVICES FOR ACQUISITION BUSINESS MANAGEMENT CENTER." This indicates that the services likely encompass a broad range of activities aimed at enhancing FEMA's acquisition processes. These could include strategic planning for procurements, operational support for the acquisition lifecycle, administrative management, risk assessment, and potentially support in developing acquisition strategies and policies. The focus on the "Acquisition Business Management Center" suggests a role in streamlining and improving the efficiency and effectiveness of how FEMA acquires goods and services.

How does the $15.4 million contract value compare to similar program management support contracts within FEMA or other federal agencies?

A direct comparison of the $15.4 million value requires access to a comprehensive database of similar contracts, including their scope, duration, and specific services. However, for a contract spanning over five years (September 2006 to August 2012), this value is substantial but not necessarily extraordinary for program management support at a federal agency like FEMA. Agencies often invest significant resources in ensuring their acquisition processes are robust and efficient, especially given the critical nature of their missions. Benchmarking would involve looking at contracts with similar NAICS codes (541611) and service descriptions, considering factors like the agency's size and budget.

What are the key performance indicators (KPIs) or metrics used to evaluate KADIX SYSTEMS, LLC's performance under this contract?

The provided data does not specify the Key Performance Indicators (KPIs) or metrics used to evaluate KADIX SYSTEMS, LLC's performance. Typically, such metrics are detailed within the contract's Performance Work Statement (PWS) or Statement of Work (SOW). These KPIs would likely relate to the efficiency and effectiveness of the program management support provided, such as timeliness of deliverables, quality of reports, adherence to budget, successful implementation of process improvements, and overall client satisfaction from FEMA's Acquisition Business Management Center. Without the PWS/SOW, a precise evaluation of performance metrics is not possible.

What was the historical spending pattern for program management support services at FEMA prior to this contract?

The provided data focuses on a single contract award (2006-2012) and does not offer historical spending patterns for program management support services at FEMA. To understand historical spending, one would need to analyze contract data over multiple fiscal years, identifying all contracts related to program management, acquisition support, and administrative consulting. This analysis would reveal trends in spending levels, the types of services procured, and the primary contractors utilized by FEMA in this domain over time.

What is the track record of KADIX SYSTEMS, LLC in performing federal contracts, particularly those related to program management?

KADIX SYSTEMS, LLC was awarded this $15.4 million contract for program management support. To assess their track record, one would need to examine their complete federal contract history, looking at past performance evaluations, contract modifications, and any past performance issues or successes. Information on their experience with similar types of services (program management, acquisition support, consulting) and their performance ratings on previous contracts would be crucial. A review of their portfolio of awarded contracts, including their size and complexity, would provide a clearer picture of their capabilities and reliability as a federal contractor.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: COMPETITIVE DELIVERY ORDER

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 2

Pricing Type: OTHER (APPLIES TO AWARDS WHERE NONE OF THE ABOVE APPLY) (3)

Evaluated Preference: NONE

Contractor Details

Parent Company: Dynamics Research Corporation (UEI: 001014182)

Address: 4245 N FAIRFAX DR STE 700, ARLINGTON, VA, 22203

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Small Business, Small Disadvantaged Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $17,295,523

Exercised Options: $17,295,523

Current Obligation: $15,385,570

Contract Characteristics

Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED

Parent Contract

Parent Award PIID: GS10F0278R

IDV Type: FSS

Timeline