DHS awarded $30.35M for IT program management support, with 10 bids received

Contract Overview

Contract Amount: $30,352,190 ($30.4M)

Contractor: Robbins Gioia Limited Liability Company

Awarding Agency: Department of Homeland Security

Start Date: 2006-07-05

End Date: 2008-06-23

Contract Duration: 719 days

Daily Burn Rate: $42.2K/day

Competition Type: COMPETITIVE DELIVERY ORDER

Number of Offers Received: 10

Pricing Type: TIME AND MATERIALS

Sector: IT

Official Description: OIT PROGRAM MANAGEMENT SUPPORT

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20229

State: District of Columbia Government Spending

Plain-Language Summary

Department of Homeland Security obligated $30.4 million to ROBBINS GIOIA LIMITED LIABILITY COMPANY for work described as: OIT PROGRAM MANAGEMENT SUPPORT Key points: 1. Value for money appears fair given the contract duration and competitive nature. 2. Competition dynamics indicate a healthy market for IT program management services. 3. Risk indicators are moderate, with a fixed period of performance. 4. Performance context shows a completed contract for essential IT support. 5. Sector positioning places this within the broader IT services market for federal agencies.

Value Assessment

Rating: fair

The total award of $30.35 million over approximately two years suggests a moderate annual spend for IT program management support. Benchmarking against similar contracts is challenging without more granular data on the specific services provided. However, the number of bids received (10) implies a competitive environment that likely helped to moderate pricing. The Time and Materials pricing structure, while flexible, can sometimes lead to cost overruns if not closely managed.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded as a competitive delivery order, indicating it was competed under a broader indefinite-delivery/indefinite-quantity (IDIQ) contract or similar vehicle. The receipt of 10 bids suggests a robust level of competition for this requirement. A higher number of bidders generally leads to better price discovery and can incentivize contractors to offer more competitive terms.

Taxpayer Impact: The strong competition for this contract likely resulted in a more favorable price for taxpayers compared to a sole-source or limited competition award. It suggests that government funds were used efficiently by leveraging market forces.

Public Impact

The Department of Homeland Security, specifically U.S. Customs and Border Protection, benefited from enhanced IT program management capabilities. Services delivered likely included planning, coordination, and oversight of IT projects, contributing to operational efficiency. The geographic impact is primarily within the District of Columbia, where the contractor is located. Workforce implications include the employment of IT professionals and program managers by the contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost creep with Time and Materials contract type if not rigorously monitored.
Scope definition and management are critical for ensuring value delivery over the contract term.

Positive Signals

Awarded competitively, indicating market validation of the contractor's offering.
Completed contract suggests successful delivery of services.
Multiple bidders indicate a healthy and accessible market for these services.

Sector Analysis

This contract falls within the Information Technology (IT) services sector, specifically focusing on program management support. The federal IT services market is substantial, with agencies consistently investing in managing complex technology initiatives. Comparable spending benchmarks would typically involve analyzing other contracts for IT program management, project management offices (PMOs), or IT consulting services across various federal agencies. The NAICS code 541519 (Other Computer Related Services) further categorizes this within a broad segment of IT support.

Small Business Impact

The data indicates this contract was not set aside for small businesses (ss: false, sb: false). Therefore, the primary contractor, Robbins Gioia LLC, is likely a large business. There is no explicit information on subcontracting plans or performance. This means the direct impact on the small business ecosystem is minimal unless the large prime contractor actively engaged small businesses for subcontracting opportunities, which is not detailed here.

Oversight & Accountability

Oversight for this contract would have been managed by the U.S. Customs and Border Protection within the Department of Homeland Security. As a completed delivery order, the primary accountability measures would have involved performance reviews, acceptance of deliverables, and payment processing. Transparency is generally facilitated through contract databases like FPDS, where basic award information is publicly available. Inspector General jurisdiction would apply to investigations of fraud, waste, or abuse related to the contract.

Related Government Programs

IT Program Management
IT Consulting Services
Department of Homeland Security IT Contracts
Customs and Border Protection IT Support
Federal IT Services

Risk Flags

Time and Materials contract type requires diligent oversight to control costs.
Scope definition and management are critical for ensuring value delivery.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $30.4 million to ROBBINS GIOIA LIMITED LIABILITY COMPANY. OIT PROGRAM MANAGEMENT SUPPORT

Who is the contractor on this award?

The obligated recipient is ROBBINS GIOIA LIMITED LIABILITY COMPANY.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (U.S. Customs and Border Protection).

What is the total obligated amount?

The obligated amount is $30.4 million.

What is the period of performance?

Start: 2006-07-05. End: 2008-06-23.

What specific IT program management services were rendered under this contract?

While the contract title is 'OIT PROGRAM MANAGEMENT SUPPORT,' the specific services rendered are not detailed in the provided data. Typically, such contracts encompass a range of activities including strategic IT planning, project portfolio management, IT governance, risk management, resource allocation, budget oversight, and coordination of various IT projects and initiatives. For the Department of Homeland Security and U.S. Customs and Border Protection, these services would likely be critical for managing the complex technological systems that support border security, trade facilitation, and immigration enforcement.

How does the $30.35 million award compare to typical spending on IT program management support by DHS?

Comparing the $30.35 million award to typical DHS spending requires access to historical DHS IT budget data and contract databases. However, this figure represents an average annual spend of approximately $15.175 million over the two-year period. This is a significant but not extraordinary amount for a large federal agency like DHS, which manages a vast array of complex IT systems. Without specific benchmarks for DHS's IT program management expenditures, it's difficult to definitively state if this is high or low, but it falls within a plausible range for supporting critical functions.

What is the track record of Robbins Gioia LLC in performing federal IT program management contracts?

Robbins Gioia LLC has a history of performing federal contracts, including those related to program management and IT support. Analyzing their broader contract portfolio, including past performance on similar contracts with agencies like DHS or other large federal entities, would provide a clearer picture of their track record. Key indicators would include contract performance ratings, any past disputes or terminations, and the types and scale of projects they have successfully managed. A comprehensive review would assess their ability to deliver on time, within budget, and to the required quality standards.

What were the key performance indicators (KPIs) used to evaluate the success of this contract?

The provided data does not specify the Key Performance Indicators (KPIs) for this contract. However, for IT program management support, typical KPIs often include metrics related to project on-time delivery, budget adherence, successful system implementation, stakeholder satisfaction, risk mitigation effectiveness, and compliance with security protocols. The contracting officer's final determination and payment would have been based on the contractor meeting these, or similar, predefined performance standards outlined in the contract's Statement of Work (SOW).

Were there any significant risks or challenges identified during the performance of this contract?

The provided data does not detail specific risks or challenges encountered during the performance of this contract. However, common risks in IT program management contracts include scope creep, changing technological requirements, budget constraints, personnel turnover, and integration issues with existing systems. The Time and Materials (T&M) pricing structure, while flexible, also presents a risk of cost escalation if not managed diligently through close monitoring of labor hours and material costs.

How has spending on 'Other Computer Related Services' (NAICS 541519) evolved at DHS over the past decade?

To assess the evolution of spending on NAICS code 541519 ('Other Computer Related Services') at DHS, one would need to query federal procurement databases (like FPDS or USAspending) for historical contract awards to DHS under this specific code over the last ten years. This analysis would reveal trends in the volume and value of contracts awarded for a wide array of computer-related services beyond standard software development or hardware maintenance. Such an analysis could indicate shifts in DHS's reliance on external support for specialized IT functions.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: COMPETITIVE DELIVERY ORDER

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 10

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 11 CANAL CENTER PLAZA, ALEXANDRIA, VA, 08

Business Categories: Category Business, Not Designated a Small Business

Financial Breakdown

Contract Ceiling: $54,232,692

Exercised Options: $54,232,692

Current Obligation: $30,352,190

Parent Contract

Parent Award PIID: HSBP1006A01067

IDV Type: BPA

Timeline