DoD's $17.6M contract for document processing services awarded to Keystone Vocational Services Inc
Contract Overview
Contract Amount: $17,623,346 ($17.6M)
Contractor: Keystone Vocational Services Inc
Awarding Agency: Department of Defense
Start Date: 2021-03-31
End Date: 2026-03-31
Contract Duration: 1,826 days
Daily Burn Rate: $9.7K/day
Competition Type: NOT AVAILABLE FOR COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: DOCUMENT PROCESSING OPERATIONS CENTER SUPPORT SERVICES
Place of Performance
Location: BOYERS, BUTLER County, PENNSYLVANIA, 16017
Plain-Language Summary
Department of Defense obligated $17.6 million to KEYSTONE VOCATIONAL SERVICES INC for work described as: DOCUMENT PROCESSING OPERATIONS CENTER SUPPORT SERVICES Key points: 1. Contract value is $17.6 million over 5 years. 2. Sole-source award limits competition and potentially price discovery. 3. Services fall under 'All Other Business Support Services' (NAICS 561499). 4. Firm Fixed Price contract type aims to control costs.
Value Assessment
Rating: fair
The contract value of $17.6 million over five years averages $3.52 million annually. Benchmarking is difficult without specific service details and comparable contracts, but this appears to be a significant investment for document processing support.
Cost Per Unit: N/A
Competition Analysis
Competition Level: sole-source
This contract was awarded on a sole-source basis, meaning there was no open competition. This approach can lead to higher prices as market forces are not leveraged to drive down costs.
Taxpayer Impact: The lack of competition raises concerns about whether taxpayers are receiving the best possible value for these services.
Public Impact
Essential support services for the Defense Counterintelligence and Security Agency. Potential for job creation within Keystone Vocational Services Inc. Ensures continuity of operations for critical document processing functions.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Sole-source award limits competition.
- Lack of detailed service description hinders value assessment.
- Long contract duration (5 years) may not adapt to evolving needs.
Positive Signals
- Firm Fixed Price contract type provides cost certainty.
- Award supports a specific business, potentially a small or disadvantaged one (though not explicitly stated).
- Ensures critical agency functions are maintained.
Sector Analysis
The 'All Other Business Support Services' sector is broad, encompassing various administrative and operational support functions. Benchmarking is challenging without more specific details on the nature of the document processing.
Small Business Impact
The data does not explicitly state if Keystone Vocational Services Inc. is a small business. Further investigation would be needed to determine its size and if the contract contributes to small business goals.
Oversight & Accountability
The sole-source nature of this award warrants scrutiny to ensure proper justification and that taxpayer funds are used efficiently. Oversight should focus on performance metrics and contract modifications.
Related Government Programs
- All Other Business Support Services
- Department of Defense Contracting
- Defense Counterintelligence and Security Agency Programs
Risk Flags
- Sole-source award raises competition concerns.
- Lack of detailed service description hinders value assessment.
- Potential for inflated pricing due to limited competition.
- Long-term contract duration may not reflect evolving needs.
- Absence of performance metrics in provided data.
Tags
all-other-business-support-services, department-of-defense, pa, definitive-contract, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Defense awarded $17.6 million to KEYSTONE VOCATIONAL SERVICES INC. DOCUMENT PROCESSING OPERATIONS CENTER SUPPORT SERVICES
Who is the contractor on this award?
The obligated recipient is KEYSTONE VOCATIONAL SERVICES INC.
Which agency awarded this contract?
Awarding agency: Department of Defense (Defense Counterintelligence and Security Agency).
What is the total obligated amount?
The obligated amount is $17.6 million.
What is the period of performance?
Start: 2021-03-31. End: 2026-03-31.
What specific document processing services are included in this contract, and how do they align with the agency's core mission?
The contract details are limited, but 'DOCUMENT PROCESSING OPERATIONS CENTER SUPPORT SERVICES' suggests tasks like scanning, indexing, data entry, and management of physical or digital documents. These services are likely critical for the Defense Counterintelligence and Security Agency's intelligence gathering, record-keeping, and operational support functions, ensuring efficient access to vital information.
What was the justification for awarding this contract on a sole-source basis, and were alternative competitive strategies considered?
The justification for a sole-source award is not provided in the data. Typically, such awards require a compelling reason, such as unique capabilities, urgent need, or lack of other responsible sources. Without this justification, it's difficult to assess if competition was appropriately bypassed or if a more competitive approach could have yielded better value.
How will the performance and effectiveness of Keystone Vocational Services Inc. be measured and monitored throughout the contract's duration?
Performance monitoring mechanisms are not detailed. Effective oversight would involve establishing clear Key Performance Indicators (KPIs) related to accuracy, timeliness, security, and cost-efficiency of document processing. Regular performance reviews and feedback loops are essential to ensure the contractor meets expectations and taxpayer value is achieved.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › All Other Business Support Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: NOT AVAILABLE FOR COMPETITION
Solicitation Procedures: ONLY ONE SOURCE
Solicitation ID: HS002121R0004
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 3056 E STATE ST, HERMITAGE, PA, 16148
Business Categories: AbilityOne Program Participant, Category Business, Corporate Entity Tax Exempt, Manufacturer of Goods, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $18,266,274
Exercised Options: $17,774,435
Current Obligation: $17,623,346
Actual Outlays: $6,394,815
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2021-03-31
Current End Date: 2026-03-31
Potential End Date: 2026-03-31 00:00:00
Last Modified: 2025-11-26
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