DoD's $18.5M custodial contract with R & R Janitorial awarded via full and open competition

Contract Overview

Contract Amount: $18,515,453 ($18.5M)

Contractor: R & R Janitorial, Painting & Building Services Inc.

Awarding Agency: Department of Defense

Start Date: 2022-03-30

End Date: 2027-03-31

Contract Duration: 1,827 days

Daily Burn Rate: $10.1K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 6

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CUSTODIAL SERVICES

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20301

State: District of Columbia Government Spending

Plain-Language Summary

Department of Defense obligated $18.5 million to R & R JANITORIAL, PAINTING & BUILDING SERVICES INC. for work described as: CUSTODIAL SERVICES Key points: 1. Contract value appears reasonable for the scope of janitorial services over a 5-year period. 2. Full and open competition suggests a competitive bidding process, potentially leading to better pricing. 3. The contract's duration and fixed-price nature indicate predictable costs for the agency. 4. Performance will be key to ensuring consistent service delivery across the Washington D.C. area. 5. This contract falls within the broader Facilities Support Services sector for the federal government.

Value Assessment

Rating: good

The contract's total value of $18.5 million over approximately five years for custodial services in the Washington D.C. area seems aligned with industry benchmarks for similar large-scale government contracts. The firm fixed-price structure helps manage cost predictability. Without specific performance metrics or detailed cost breakdowns, a precise value-for-money assessment is challenging, but the competitive award process provides a positive signal.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating that while initial solicitations might have had specific exclusions, the final award was made through a broad competitive process. With 6 bidders, the level of competition appears healthy, suggesting that multiple firms were interested and capable of performing the required janitorial services. This level of competition generally supports price discovery and can lead to more favorable pricing for the government.

Taxpayer Impact: The robust competition for this custodial services contract is beneficial for taxpayers, as it likely drove down the final price through a bidding war among qualified vendors, ensuring the government receives competitive rates for essential facility maintenance.

Public Impact

The primary beneficiaries are the personnel and visitors at the Department of Defense facilities in Washington D.C., who will experience maintained cleanliness and hygiene. The contract ensures the delivery of essential janitorial and building maintenance services, contributing to the operational readiness and professional appearance of DoD installations. Geographic impact is concentrated within the District of Columbia. The contract supports jobs within the janitorial and building services industry, likely benefiting local workers in the D.C. metropolitan area.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality degradation if contractor's performance monitoring is insufficient.
Dependence on a single contractor for a critical facility support function.
Risk of scope creep or change orders impacting the total contract value if not managed tightly.

Positive Signals

Awarded through full and open competition, indicating a competitive market for these services.
Firm fixed-price contract provides cost certainty for the duration.
Long-term contract (5 years) allows for stable service provision and potential for contractor efficiency gains.

Sector Analysis

Custodial services fall under the broader Facilities Support Services sector, which is a significant component of the commercial and government services market. This sector includes a wide range of services necessary for the operation and maintenance of buildings and infrastructure. Federal spending in this area is consistent, driven by the need to maintain government facilities across numerous agencies and locations. Benchmarks for similar contracts often vary based on geographic location, facility size, and specific service requirements, but a multi-million dollar contract for a large agency like the DoD is not uncommon.

Small Business Impact

This contract was not set aside for small businesses, as indicated by 'sb: false'. The prime contractor, R & R Janitorial, Painting & Building Services Inc., is likely a small business itself based on its name, but the contract was competed broadly. There is no explicit mention of subcontracting requirements for small businesses within the provided data, which could be an area for further investigation to understand the broader economic impact.

Oversight & Accountability

Oversight for this contract would typically be managed by the Washington Headquarters Services (WHS) contracting officer and their representatives (CORs). Performance standards and quality assurance surveillance plans (QASPs) are crucial for monitoring the contractor's adherence to the statement of work. Transparency is generally maintained through contract award databases, but detailed performance reports are often internal. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Custodial Services Contracts
Department of Defense Facilities Management
Washington Headquarters Services Contracts
Janitorial Services Procurement
Government Building Maintenance

Risk Flags

Potential for performance issues if quality control is lax.
Contract duration may limit flexibility for future service needs.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $18.5 million to R & R JANITORIAL, PAINTING & BUILDING SERVICES INC.. CUSTODIAL SERVICES

Who is the contractor on this award?

The obligated recipient is R & R JANITORIAL, PAINTING & BUILDING SERVICES INC..

Which agency awarded this contract?

Awarding agency: Department of Defense (Washington Headquarters Services).

What is the total obligated amount?

The obligated amount is $18.5 million.

What is the period of performance?

Start: 2022-03-30. End: 2027-03-31.

What is the track record of R & R Janitorial, Painting & Building Services Inc. with federal contracts?

Information on the specific track record of R & R Janitorial, Painting & Building Services Inc. with federal contracts is not detailed in the provided data snippet. However, the award of this significant $18.5 million contract by the Department of Defense suggests a level of capability and past performance deemed sufficient by the agency. To fully assess their track record, one would need to examine their contract history, including past performance evaluations, any disputes or claims, and the types and values of previous federal awards. This would provide a clearer picture of their reliability and experience in delivering similar services.

How does the per-square-foot cost of this contract compare to similar janitorial contracts in the D.C. area?

The provided data does not include the square footage of the facilities being serviced, making a direct per-square-foot cost comparison impossible. To benchmark this, we would need the total square footage covered under the contract and the contract's value allocated over a specific period (e.g., annually). Once these figures are known, they could be compared against industry data for commercial and government janitorial services in the Washington D.C. metropolitan area. Factors like the level of service required (e.g., daily cleaning, deep cleaning, specialized services) significantly influence per-square-foot costs, so a nuanced comparison is essential.

What are the key performance indicators (KPIs) used to evaluate the contractor's performance?

The provided data snippet does not specify the Key Performance Indicators (KPIs) for this contract. Typically, for custodial services, KPIs would include metrics related to cleanliness standards (e.g., visual inspection scores, absence of dust/debris), response times for service requests (e.g., spill cleanup), adherence to schedules, proper waste management, and safety compliance. The Quality Assurance Surveillance Plan (QASP) associated with the contract would detail these KPIs, the methods for measuring them, and the acceptable performance thresholds. Regular performance reviews by the Contracting Officer's Representative (COR) would assess the contractor's performance against these KPIs.

What is the historical spending trend for custodial services by Washington Headquarters Services?

The provided data focuses on a single contract award and does not offer historical spending trends for custodial services by Washington Headquarters Services (WHS). To analyze historical spending, one would need to access WHS's procurement data over several fiscal years, identifying all contracts related to custodial and janitorial services. This analysis would reveal patterns in spending levels, identify major contractors, and show whether spending has increased, decreased, or remained stable. Such a trend analysis could indicate changes in facility needs, budget allocations, or shifts in contracting strategies over time.

Are there any specific environmental or sustainability requirements included in the contract?

The provided data does not specify whether environmental or sustainability requirements are included in this custodial services contract. Modern government contracts, especially for services, often incorporate clauses related to the use of eco-friendly cleaning products, energy-efficient equipment, and sustainable waste disposal practices. To determine this, one would need to review the full contract document, specifically sections detailing the statement of work, specifications, and any clauses related to environmental compliance or green procurement. The absence of this information in the summary data means it cannot be confirmed.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: HQ003421R0031

Offers Received: 6

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2849 GEORGIA AVE NW, WASHINGTON, DC, 20001

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $24,852,514

Exercised Options: $19,686,731

Current Obligation: $18,515,453

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline