Department of Labor awards $14.87M contract for janitorial services, highlighting long-term facility maintenance needs

Contract Overview

Contract Amount: $14,868,555 ($14.9M)

Contractor: R & R Janitorial, Painting & Building Services Inc.

Awarding Agency: Department of Labor

Start Date: 2008-10-10

End Date: 2014-03-26

Contract Duration: 1,993 days

Daily Burn Rate: $7.5K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: JANITORIAL SERVICES

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20210

State: District of Columbia Government Spending

Plain-Language Summary

Department of Labor obligated $14.9 million to R & R JANITORIAL, PAINTING & BUILDING SERVICES INC. for work described as: JANITORIAL SERVICES Key points: 1. Contract awarded for janitorial services, indicating a sustained need for facility upkeep. 2. The contract duration suggests a long-term commitment to maintaining government facilities. 3. The award value reflects the ongoing operational costs associated with building maintenance. 4. Competition dynamics for janitorial services can influence pricing and service quality. 5. Performance context is crucial for ensuring consistent service delivery over the contract term. 6. Sector positioning in facility support services is a significant component of government operations.

Value Assessment

Rating: fair

The contract value of $14.87 million over its duration appears to be within a reasonable range for comprehensive janitorial services for a federal agency. Benchmarking against similar contracts for janitorial services in the District of Columbia would provide a clearer picture of value for money. Factors such as the scope of work, square footage serviced, and frequency of services are critical for a precise comparison. Without detailed service level agreements and specific performance metrics, a definitive assessment of cost-effectiveness is challenging.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' which suggests a competitive process was initiated but specific sources were later excluded. This procurement method implies that multiple bidders were initially considered, but the final selection was made from a narrowed pool. The level of competition, while initially broad, may have been impacted by the exclusion of certain sources, potentially affecting the final price discovery and the range of innovative solutions offered.

Taxpayer Impact: A competitive process, even with exclusions, generally benefits taxpayers by encouraging multiple firms to offer their best pricing and service proposals, leading to potentially lower costs and better quality.

Public Impact

Federal employees working in Department of Labor facilities benefit from a clean and well-maintained working environment. The contract ensures the provision of essential janitorial services, contributing to the operational readiness of government buildings. Geographic impact is concentrated in the District of Columbia, where the serviced facilities are located. The contract supports jobs within the janitorial services industry, contributing to the local workforce.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality degradation if contractor performance is not rigorously monitored.
Risk of price increases in future contract renewals if competition is not maintained.
Dependence on a single contractor for essential facility services could pose operational risks.

Positive Signals

Awarded through a competitive process, suggesting potential for good value.
Long contract duration indicates a stable and reliable service provider.
Focus on janitorial services highlights commitment to maintaining government infrastructure.

Sector Analysis

The janitorial services sector is a significant part of the broader facilities management industry, which supports the operational needs of government agencies and private organizations. This contract falls within the commercial and institutional cleaning services sub-sector. Spending in this area is consistent across federal agencies, reflecting the ongoing requirement for maintaining physical infrastructure. Comparable spending benchmarks would typically be assessed based on square footage, service frequency, and specific cleaning requirements.

Small Business Impact

The contract was not set aside for small businesses, and there is no indication of subcontracting requirements for small businesses in the provided data. This suggests that the primary contractor is likely a larger entity, and opportunities for small businesses to participate in this specific contract may be limited unless they are direct subcontractors to the awardee. Further analysis of subcontracting plans would be needed to assess the full impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would typically be managed by the Department of Labor's Office of the Assistant Secretary for Administration and Management (OASAM), which awarded the contract. Accountability measures would be embedded in the contract's performance standards and service level agreements. Transparency is generally maintained through contract award databases, though detailed performance reports may not always be publicly accessible. Inspector General jurisdiction would apply if any issues of fraud, waste, or abuse arise.

Related Government Programs

Federal Building Maintenance Contracts
Government Facility Support Services
Department of Labor Operations
Commercial Cleaning Services
Janitorial and Sanitation Services

Risk Flags

Potential for limited competition due to source exclusion.
Long contract duration requires robust performance monitoring.
Lack of explicit small business subcontracting goals.

Frequently Asked Questions

What is this federal contract paying for?

Department of Labor awarded $14.9 million to R & R JANITORIAL, PAINTING & BUILDING SERVICES INC.. JANITORIAL SERVICES

Who is the contractor on this award?

The obligated recipient is R & R JANITORIAL, PAINTING & BUILDING SERVICES INC..

Which agency awarded this contract?

Awarding agency: Department of Labor (Office of the Assistant Secretary for Administration and Management).

What is the total obligated amount?

The obligated amount is $14.9 million.

What is the period of performance?

Start: 2008-10-10. End: 2014-03-26.

What is the specific scope of work covered by this janitorial services contract?

The provided data indicates the contract is for 'Janitorial Services' (NAICS code 561720). While the specific scope of work is not detailed here, typical janitorial services for a federal agency include cleaning restrooms, dusting and polishing furniture, vacuuming carpets, sweeping and mopping floors, emptying trash receptacles, and maintaining common areas. For a contract of this value and duration, it likely encompasses a comprehensive range of cleaning tasks across multiple facilities or a large single facility within the Department of Labor's portfolio in the District of Columbia.

How does the contract's duration of 1993 days (approximately 5.5 years) compare to typical federal janitorial service contracts?

A contract duration of approximately 5.5 years, including potential option periods, is relatively common for federal service contracts, particularly those involving facility maintenance like janitorial services. Federal agencies often prefer longer-term contracts to ensure service continuity, reduce administrative burden associated with frequent re-procurement, and foster stable relationships with contractors who understand the agency's specific needs. Shorter contracts might be used for smaller, less complex services or when specific performance concerns necessitate more frequent review.

What does 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' imply about the competition for this contract?

This procurement method suggests that the initial solicitation was intended for full and open competition, meaning all responsible sources were encouraged to submit offers. However, 'after exclusion of sources' indicates that certain potential offerors were subsequently removed from consideration before the final award. This could happen for various reasons, such as failure to meet minimum qualifications, past performance issues, or specific regulatory requirements. While it started competitively, the exclusion might have narrowed the field, potentially impacting the final price and the number of viable bidders.

Are there any indications of past performance issues with the awardee, R & R JANITORIAL, PAINTING & BUILDING SERVICES INC., based on this contract data?

The provided data does not contain specific information regarding past performance issues for R & R JANITORIAL, PAINTING & BUILDING SERVICES INC. related to this contract. The contract award itself, under 'Full and Open Competition After Exclusion of Sources,' does not inherently signal past performance problems for the awardee; rather, it describes the procurement process. A thorough assessment of contractor track record would require reviewing contract performance reports, customer satisfaction surveys, and any documented disputes or corrective actions associated with this or other contracts held by the company.

How does the total award amount of $14.87 million align with historical spending on janitorial services by the Department of Labor?

Without access to historical spending data specifically for janitorial services at the Department of Labor, it is difficult to definitively benchmark this $14.87 million award. However, this figure suggests a significant and ongoing commitment to facility maintenance. Federal agencies typically allocate substantial budgets for maintaining their physical infrastructure. To provide context, one would need to compare this amount to previous contract awards for similar services within the Department, or to the overall facilities maintenance budget, to understand if it represents an increase, decrease, or stable level of spending.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: DOL089RP20530

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1931 15TH ST NW, WASHINGTON, DC, 98

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $15,531,017

Exercised Options: $14,868,555

Current Obligation: $14,868,555

Timeline