GSA's $21.4M Facilities Management Contract with PTSI Managed Services Faces Scrutiny Over Duration and Competition
Contract Overview
Contract Amount: $21,441,278 ($21.4M)
Contractor: Ptsi Managed Services Inc
Awarding Agency: General Services Administration
Start Date: 2011-09-01
End Date: 2017-05-31
Contract Duration: 2,099 days
Daily Burn Rate: $10.2K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 6
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: FACILITIES MANAGEMENT MAINTENANCE AND OPERATIONS SUPPORT
Place of Performance
Location: TAMPA, HILLSBOROUGH County, FLORIDA, 33621
State: Florida Government Spending
Plain-Language Summary
General Services Administration obligated $21.4 million to PTSI MANAGED SERVICES INC for work described as: FACILITIES MANAGEMENT MAINTENANCE AND OPERATIONS SUPPORT Key points: 1. The contract value of $21.4 million over nearly six years indicates significant spending in facilities support. 2. PTSI Managed Services Inc. secured the contract under full and open competition, suggesting a competitive bidding process. 3. The long duration (2099 days) and Time and Materials pricing model raise potential cost control and risk concerns. 4. The Facilities Support Services sector is crucial for government operations, with benchmarks varying widely by service type and location.
Value Assessment
Rating: fair
The contract's Time and Materials pricing, coupled with a long duration, may not be the most cost-effective approach for predictable services. Benchmarking against similar long-term facilities management contracts would be beneficial.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded through full and open competition, which is positive for price discovery. However, the Time and Materials pricing structure could lead to cost overruns if not closely managed.
Taxpayer Impact: Taxpayer funds were utilized for facilities management services. The effectiveness of the competition and pricing model will determine the ultimate value for taxpayers.
Public Impact
Federal agencies rely on facilities management to maintain operational infrastructure. The duration of this contract suggests a long-term need for these services. The use of Time and Materials pricing requires diligent oversight to ensure fair pricing. The contract's performance impacts the daily operations of the General Services Administration.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Long contract duration
- Time and Materials pricing
- Lack of small business participation
Positive Signals
- Full and open competition awarded
- Services provided by PTSI Managed Services Inc.
Sector Analysis
Facilities Support Services are essential for maintaining government buildings and infrastructure. Spending in this sector can vary significantly based on the scope of services, building size, and geographic location. This contract falls within the broader facilities management domain.
Small Business Impact
This contract does not appear to have involved small businesses, as indicated by the 'sb' field being false. Opportunities for small business participation in federal contracting should be actively sought.
Oversight & Accountability
The General Services Administration (GSA) is responsible for overseeing this contract. Robust oversight is necessary, particularly given the Time and Materials pricing, to ensure cost efficiency and prevent potential waste.
Related Government Programs
- Facilities Support Services
- General Services Administration Contracting
- Federal Acquisition Service Programs
Risk Flags
- Long contract duration (2099 days)
- Time and Materials pricing model
- Potential for cost overruns
- Lack of small business participation
- Unclear specific scope of services for the total value
Tags
facilities-support-services, general-services-administration, fl, purchase-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
General Services Administration awarded $21.4 million to PTSI MANAGED SERVICES INC. FACILITIES MANAGEMENT MAINTENANCE AND OPERATIONS SUPPORT
Who is the contractor on this award?
The obligated recipient is PTSI MANAGED SERVICES INC.
Which agency awarded this contract?
Awarding agency: General Services Administration (Federal Acquisition Service).
What is the total obligated amount?
The obligated amount is $21.4 million.
What is the period of performance?
Start: 2011-09-01. End: 2017-05-31.
What was the specific scope of facilities management services provided under this contract, and how did it align with the $21.4 million expenditure?
The contract covered 'Facilities Support Services' under NAICS code 561210. Without a detailed breakdown of services rendered (e.g., maintenance, operations, repairs), it's difficult to definitively assess value. The Time and Materials pricing suggests services were provided as needed, making precise scope-to-cost alignment challenging without granular performance data.
What risks were associated with the Time and Materials pricing model over the contract's extended duration, and how were they mitigated?
The primary risk with Time and Materials is the potential for cost escalation without a fixed ceiling, especially over a long period. Mitigation would typically involve strict monitoring of labor hours, material costs, and defined overhead rates by the contracting officer. The lack of a ceiling or specific duration beyond the award date (2099 days) is a significant concern.
How effective was the full and open competition in achieving competitive pricing for these facilities support services, considering the contract structure?
While full and open competition is generally the best method for price discovery, the Time and Materials structure can limit its effectiveness in securing a fixed, predictable price. The competition likely focused on the contractor's ability to perform and their proposed rates. The ultimate effectiveness hinges on the government's ability to manage the T&M aspects tightly throughout the contract's life.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: 4QDS97110009
Offers Received: 6
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Parent Company: Parsons Corporation (UEI: 030866545)
Address: 100 W WALNUT ST, PASADENA, CA, 91124
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $23,569,816
Exercised Options: $23,213,042
Current Obligation: $21,441,278
Contract Characteristics
Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED
Timeline
Start Date: 2011-09-01
Current End Date: 2017-05-31
Potential End Date: 2017-05-31 00:00:00
Last Modified: 2020-08-19
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