DoD's $2.15M PDMSS Software Maintenance Contract Awarded to Robbins-Gioia, LLC
Contract Overview
Contract Amount: $2,152,766 ($2.2M)
Contractor: Robbins-Gioia, LLC
Awarding Agency: Department of Defense
Start Date: 2025-08-01
End Date: 2026-01-31
Contract Duration: 183 days
Daily Burn Rate: $11.8K/day
Competition Type: NOT COMPETED
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: THIS REQUIREMENT IS FOR SOFTWARE MAINTENANCE, SUSTAINMENT, AND SURVEILLANCE OF THE PROGRAMMED DEPOT MAINTENANCE SCHEDULING SYSTEM (PDMSS).
Place of Performance
Location: RANDOLPH AFB, BEXAR County, TEXAS, 78150
State: Texas Government Spending
Plain-Language Summary
Department of Defense obligated $2.2 million to ROBBINS-GIOIA, LLC for work described as: THIS REQUIREMENT IS FOR SOFTWARE MAINTENANCE, SUSTAINMENT, AND SURVEILLANCE OF THE PROGRAMMED DEPOT MAINTENANCE SCHEDULING SYSTEM (PDMSS). Key points: 1. The contract focuses on software maintenance, sustainment, and surveillance for the PDMSS. 2. Awarded to Robbins-Gioia, LLC, this is a definitive contract with a firm fixed price. 3. The contract duration is 183 days, ending January 31, 2026. 4. This contract falls under Custom Computer Programming Services (NAICS 541511).
Value Assessment
Rating: fair
The contract value of $2.15M for 183 days of software maintenance appears high for a short-term sustainment effort. Benchmarking against similar custom programming services contracts is needed to assess value.
Cost Per Unit: $11,764 per day
Competition Analysis
Competition Level: sole-source
The contract was not competed, indicating a sole-source award. This limits price discovery and potentially leads to higher costs for the government.
Taxpayer Impact: The lack of competition may result in taxpayers paying a premium for these software maintenance services.
Public Impact
Ensures continued operation of the Programmed Depot Maintenance Scheduling System (PDMSS). Supports the Department of the Air Force's operational readiness. Potential for increased costs due to sole-source award.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of competition
- Potentially high per-unit cost
Positive Signals
- Ensures critical system sustainment
Sector Analysis
This contract is within the IT services sector, specifically custom computer programming. Spending benchmarks for software maintenance and sustainment vary widely based on system complexity and criticality.
Small Business Impact
The contract was not awarded to a small business. Further analysis is needed to determine if small businesses were considered or if opportunities were missed.
Oversight & Accountability
The sole-source nature of this award warrants close oversight to ensure fair pricing and effective service delivery. Accountability for performance against the firm fixed price contract is crucial.
Related Government Programs
- Custom Computer Programming Services
- Department of Defense Contracting
- Department of the Air Force Programs
Risk Flags
- Sole-source award
- High per-unit cost
- Short contract duration may indicate a stop-gap measure
- Lack of small business participation
Tags
custom-computer-programming-services, department-of-defense, tx, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Defense awarded $2.2 million to ROBBINS-GIOIA, LLC. THIS REQUIREMENT IS FOR SOFTWARE MAINTENANCE, SUSTAINMENT, AND SURVEILLANCE OF THE PROGRAMMED DEPOT MAINTENANCE SCHEDULING SYSTEM (PDMSS).
Who is the contractor on this award?
The obligated recipient is ROBBINS-GIOIA, LLC.
Which agency awarded this contract?
Awarding agency: Department of Defense (Department of the Air Force).
What is the total obligated amount?
The obligated amount is $2.2 million.
What is the period of performance?
Start: 2025-08-01. End: 2026-01-31.
What is the justification for awarding this contract sole-source?
The provided data does not specify the justification for the sole-source award. Typically, sole-source contracts are used when only one responsible source can provide the required services, such as for proprietary software or unique expertise. Further investigation into the contract file would be necessary to confirm the specific rationale.
How does the per-unit cost compare to industry benchmarks for similar software maintenance contracts?
The per-unit cost of $11,764 per day is relatively high for software maintenance. Without specific details on the PDMSS's complexity and the scope of 'surveillance,' a direct comparison is difficult. However, industry benchmarks often show lower daily rates for standard maintenance, suggesting this contract may be on the higher end, especially given its short duration.
What is the risk of vendor lock-in with this sole-source award?
There is a significant risk of vendor lock-in with this sole-source award. By not competing the contract, the Air Force may become dependent on Robbins-Gioia, LLC for future sustainment of the PDMSS. This can limit future negotiation leverage and potentially increase long-term costs if competition is not introduced in subsequent contract actions.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Custom Computer Programming Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: NOT COMPETED
Solicitation Procedures: ONLY ONE SOURCE
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 99 CANAL CENTER PLZ STE 300, ALEXANDRIA, VA, 22314
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $8,793,842
Exercised Options: $2,152,766
Current Obligation: $2,152,766
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: YES
Timeline
Start Date: 2025-08-01
Current End Date: 2026-01-31
Potential End Date: 2027-07-31 00:00:00
Last Modified: 2026-01-06
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