Department of Energy awards $10.85M for enterprise records management services to Evoke Research and Consulting, LLC
Contract Overview
Contract Amount: $10,850,786 ($10.9M)
Contractor: Evoke Research and Consulting, LLC
Awarding Agency: Department of Energy
Start Date: 2023-07-03
End Date: 2026-07-02
Contract Duration: 1,095 days
Daily Burn Rate: $9.9K/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: BPA ORDER ISSUED UNDER MASTER BPA NUMBER 89303018AIM000002, ESTABLISHED UNDER GSA SCHEDULE CONTRACT NUMBER GS-35F-0076V, FOR ENTERPRISE RECORDS MANAGEMENT SERVICES.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20585
Plain-Language Summary
Department of Energy obligated $10.9 million to EVOKE RESEARCH AND CONSULTING, LLC for work described as: BPA ORDER ISSUED UNDER MASTER BPA NUMBER 89303018AIM000002, ESTABLISHED UNDER GSA SCHEDULE CONTRACT NUMBER GS-35F-0076V, FOR ENTERPRISE RECORDS MANAGEMENT SERVICES. Key points: 1. Contract awarded under a GSA Schedule BPA, indicating pre-competed services. 2. The contract duration of 1095 days suggests a need for sustained records management support. 3. Services are categorized under 'Other Computer Related Services', aligning with modern data management needs. 4. The award was made through full and open competition, suggesting a robust selection process. 5. The contractor, Evoke Research and Consulting, LLC, is the sole awardee under this specific BPA order. 6. The contract type is Time and Materials, which can pose cost control challenges if not managed closely.
Value Assessment
Rating: fair
The contract value of $10.85 million over three years for enterprise records management services appears within a reasonable range for large-scale government IT support. However, without specific benchmarks for the scope and complexity of 'enterprise records management' as defined by the Department of Energy, a precise value-for-money assessment is challenging. The Time and Materials (T&M) contract type introduces inherent risk for cost overruns if not diligently managed and monitored against established labor categories and rates. Comparing this to similar GSA Schedule BPA orders for records management would provide a clearer picture of its competitiveness.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
This contract was awarded under a GSA Schedule BPA, which itself was established through full and open competition. The specific BPA order was then issued under this master BPA. While the initial BPA likely involved a competitive process to establish the master agreement, the issuance of a BPA order typically involves selecting from pre-qualified vendors on that schedule. The 'full and open' designation for this specific order suggests that all eligible vendors on the GSA Schedule could have bid, or that the competition was open to a broad range of qualified offerors.
Taxpayer Impact: Full and open competition generally benefits taxpayers by fostering a competitive environment that can lead to better pricing and service quality. It ensures that the government has access to a wide pool of potential contractors, reducing the risk of paying inflated prices due to limited options.
Public Impact
The Department of Energy benefits from professional management of its enterprise records, ensuring compliance and accessibility. Services delivered include the organization, storage, retrieval, and disposition of government records. The primary geographic impact is within the District of Columbia, where the agency is headquartered. This contract supports the agency's operational efficiency and adherence to federal record-keeping mandates.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- The Time and Materials contract type requires close monitoring to prevent scope creep and ensure cost efficiency.
- Reliance on a single contractor for enterprise-wide records management could pose a risk if performance issues arise.
Positive Signals
- Awarded under a GSA Schedule BPA, indicating that the contractor has already met stringent government requirements.
- The contract is for a defined period, allowing for periodic re-evaluation of needs and contractor performance.
- Full and open competition suggests a thorough vetting process and potential for competitive pricing.
Sector Analysis
The IT services sector, particularly within the 'Other Computer Related Services' NAICS code (541519), encompasses a broad range of support functions. Enterprise records management is a critical component of government operations, involving the lifecycle management of digital and physical records to ensure compliance with legal and regulatory requirements, facilitate efficient information retrieval, and support historical preservation. Spending in this area is driven by the increasing volume of data generated by federal agencies and the need for secure, organized, and accessible record-keeping systems. Comparable spending benchmarks would typically be found within GSA Schedule data for similar services.
Small Business Impact
This contract was not set aside for small businesses, as indicated by `ss: false` and `sb: false`. The award to Evoke Research and Consulting, LLC, a single entity, does not inherently involve small business subcontracting opportunities unless specified in the contract's statement of work or through the contractor's own business practices. The absence of a small business set-aside suggests that the competition was open to all eligible large and small businesses, and the award was made based on the best value to the government, which may have favored larger or more specialized firms for this particular requirement.
Oversight & Accountability
Oversight for this contract would primarily fall under the Department of Energy's contracting officers and program managers. As it is issued under a GSA Schedule BPA, GSA also maintains oversight of the master BPA agreement. The Time and Materials nature of the contract necessitates diligent monitoring of labor hours, rates, and direct costs to ensure adherence to the contract ceiling and prevent overspending. Transparency is facilitated through federal procurement databases like FPDS, which record contract actions. Inspector General jurisdiction would apply if any allegations of fraud, waste, or abuse arise.
Related Government Programs
- GSA Federal Supply Schedule
- Records Management Services
- Department of Energy IT Contracts
- Enterprise Information Management
Risk Flags
- Time and Materials Contract Type
- Potential for Cost Overruns
- Reliance on Single Contractor
Tags
it-services, records-management, department-of-energy, gsa-schedule, bpa-order, time-and-materials, full-and-open-competition, professional-services, district-of-columbia, enterprise-it
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $10.9 million to EVOKE RESEARCH AND CONSULTING, LLC. BPA ORDER ISSUED UNDER MASTER BPA NUMBER 89303018AIM000002, ESTABLISHED UNDER GSA SCHEDULE CONTRACT NUMBER GS-35F-0076V, FOR ENTERPRISE RECORDS MANAGEMENT SERVICES.
Who is the contractor on this award?
The obligated recipient is EVOKE RESEARCH AND CONSULTING, LLC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $10.9 million.
What is the period of performance?
Start: 2023-07-03. End: 2026-07-02.
What is the track record of Evoke Research and Consulting, LLC with federal contracts, particularly in records management?
Evoke Research and Consulting, LLC has a history of federal contract awards, primarily within IT and professional services. While specific details on their performance for this particular Department of Energy contract are not yet available as it is a recent award, their past performance on similar contracts would be a key indicator of their capability. Federal procurement data (e.g., from FPDS) would show the types of agencies they have served, the value and duration of previous contracts, and potentially any performance ratings or past performance inquiries. A review of their contract history would reveal if they have successfully managed large-scale records management or enterprise IT projects for other federal agencies, providing insight into their experience and reliability in this domain.
How does the $10.85 million value compare to similar enterprise records management contracts?
The $10.85 million contract value for enterprise records management services over three years (1095 days) is a significant award. To benchmark its value, one would compare it to similar contracts awarded by the Department of Energy or other large federal agencies for comparable services. Factors influencing this comparison include the scope of services (digital vs. physical records, volume of data, retention periods), the level of expertise required, and the contract type. Contracts awarded under GSA Schedules, especially those for IT and professional services, often provide a basis for comparison. Without access to a detailed breakdown of the services required by the Department of Energy and the specific labor categories and rates involved, it's difficult to definitively state if this represents excellent or fair value. However, the use of a pre-competed GSA Schedule BPA suggests that rates have undergone some level of scrutiny.
What are the primary risks associated with this Time and Materials (T&M) contract?
The primary risk with a Time and Materials (T&M) contract, such as this one for records management services, is the potential for cost overruns if not managed effectively. Unlike fixed-price contracts, T&M contracts reimburse the contractor for direct labor hours at specified hourly rates and for the actual cost of materials. This structure can incentivize longer project durations or less efficient work if oversight is lax. For the Department of Energy, risks include exceeding the contract ceiling of $10.85 million without a commensurate increase in delivered value, scope creep where unapproved work is performed, and difficulties in accurately forecasting final costs. Robust oversight, including detailed tracking of labor hours, verification of work performed, and strict adherence to the contract's ceiling and limitations, is crucial to mitigate these risks.
What is the expected effectiveness of these records management services for the Department of Energy?
The expected effectiveness of these records management services hinges on the contractor's ability to implement robust systems for organizing, storing, retrieving, and disposing of the Department of Energy's records in compliance with federal regulations (e.g., NARA guidelines). Effective services should lead to improved information accessibility for agency personnel, reduced physical storage costs, enhanced data security, and streamlined compliance audits. The success will be measured by the contractor's adherence to service level agreements (SLAs), the efficiency of their processes, and the overall improvement in the agency's ability to manage its information assets throughout their lifecycle. The three-year duration suggests a need for sustained, high-quality service delivery.
How does this contract fit into the Department of Energy's broader IT or information management strategy?
This contract for enterprise records management services likely fits into the Department of Energy's broader strategy for information governance and digital transformation. Effective records management is foundational for compliance, operational efficiency, and knowledge management. By outsourcing these services to Evoke Research and Consulting, LLC, the Department of Energy can leverage specialized expertise to manage its vast and complex information assets. This allows agency personnel to focus on core mission functions rather than administrative record-keeping tasks. The contract's focus on 'enterprise' records suggests a comprehensive approach, aiming to standardize and improve records management practices across the department, potentially supporting initiatives related to data security, e-discovery, and long-term archival.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: DE-SOL-0009586
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 12020 SUNRISE VALLEY DR, RESTON, VA, 20191
Business Categories: Category Business, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $12,298,688
Exercised Options: $12,293,688
Current Obligation: $10,850,786
Actual Outlays: $9,114,398
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 89303018AIM000002
IDV Type: BPA
Timeline
Start Date: 2023-07-03
Current End Date: 2026-07-02
Potential End Date: 2026-07-02 00:00:00
Last Modified: 2026-04-01
More Contracts from Evoke Research and Consulting, LLC
- Task Order Award — $25.6M (General Services Administration)
- Operational Infrastructure Support Services (oiss) — $24.6M (Federal Communications Commission)
- Contractor Support to Manpower and Reserve Affairs Service Treatment Record Program. EO14042 — $10.8M (Department of Defense)
- BPA Order Issued Under Master BPA Number 89303018AIM000002, Established Under GSA Schedule Contract Number Gs-35f-0076v, for Environmental Management (EM), Headquarters (HQ) Strategic and Program Planning and Implementation Support — $6.9M (Department of Energy)
- Transition and Telecommunications Management Support Services for the Doe's Enterprise Infrastructure Solutions (EIS) — $4.5M (Department of Energy)
View all Evoke Research and Consulting, LLC federal contracts →
Other Department of Energy Contracts
- Federal Contract — $48.1B (Lockheed Martin Corp)
- ,Ct::igf Contract Award De-Na0003525 to the National Technology&engineering Solutions of Sandia, LLC (ntess) for the Management and Operation of the Department of Energy, National Nuclear Security Administration's Sandia National Laboratories (SNL) — $41.7B (National Technology & Engineering Solutions of Sandia, LLC)
- Management and Operation of the OAK Ridge National Laboratory — $40.8B (Ut-Battelle LLC)
- TAS::89 0240::TAS This Performance-Based Management Contract (pbmc) IS for the Management and Operation of the Lawrence Livermore National Laboratory (llnl). the Contractor Shall, in Accordance With the Provisions of This Contract, Accomplish the Missions and Programs Assigned by the U.S. Department of Energy (DOE) and Manage and Operate the Laboratory. the Laboratory IS ONE of Does Office of Defense Program Multi-Program Laboratories. the Laboratory IS a Federally Funded Research and Development Institution (established in Accordance With the Federal Acquisition Regulation (FAR) Part 35 and Operated Under This Management and Operating (M&O) Contract, AS Defined in FAR 17.6 and Dear 917.6 — $40.8B (Lawrence Livermore National Security, LLC)
- M&O of Lanl BR of U of CA — $35.3B (Regents of the University of California, the)