National Archives awards $8.88M contract for JFK Library CFM services to WORK INC

Contract Overview

Contract Amount: $8,878,895 ($8.9M)

Contractor: Work Inc

Awarding Agency: National Archives and Records Administration

Start Date: 2023-04-01

End Date: 2027-03-31

Contract Duration: 1,460 days

Daily Burn Rate: $6.1K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: NEW CONTRACT FOR CFM SERVICES AT THE JOHN F. KENNEDY PRESIDENTIAL LIBRARY.

Place of Performance

Location: DORCHESTER, SUFFOLK County, MASSACHUSETTS, 02125

State: Massachusetts Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $8.9 million to WORK INC for work described as: NEW CONTRACT FOR CFM SERVICES AT THE JOHN F. KENNEDY PRESIDENTIAL LIBRARY. Key points: 1. Contract awarded to WORK INC for $8.88M over 4 years. 2. Services include custodial and maintenance for JFK Presidential Library. 3. Contract type is a Definitive Contract with Firm Fixed Price. 4. No small business participation noted.

Value Assessment

Rating: fair

The contract value of $8.88M over 4 years appears reasonable for comprehensive facility management services at a presidential library. Benchmarking against similar facilities is difficult without more specific service details.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was not available for competition, suggesting a limited source selection. This limits price discovery and potentially leads to higher costs than a competitive process.

Taxpayer Impact: Taxpayers may be paying a premium due to the lack of competition for these essential facility services.

Public Impact

Preservation of a significant historical site is ensured through ongoing facility management. Local economy benefits from contract services, though specific job creation is not detailed. Potential for cost savings if competitive bidding were implemented in the future.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition
No small business participation

Positive Signals

Firm Fixed Price contract type limits cost overrun risk.
Long-term contract ensures continuity of essential services.

Sector Analysis

Facility maintenance and custodial services are crucial for preserving historical landmarks like the JFK Presidential Library. Spending in this sector is generally stable, driven by the need for upkeep and operational support.

Small Business Impact

The contract does not indicate any provisions for small business participation. This represents a missed opportunity to support small businesses in the facility management sector.

Oversight & Accountability

The National Archives and Records Administration is responsible for this contract. Oversight should focus on ensuring service delivery meets the required standards for historical site preservation.

Related Government Programs

Janitorial Services
National Archives and Records Administration Contracting
National Archives and Records Administration Programs

Risk Flags

Limited competition may lead to inflated costs.
Lack of small business participation.
Potential for service gaps if 'CFM Services' are not clearly defined.
Contract duration may not align with evolving facility needs.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $8.9 million to WORK INC. NEW CONTRACT FOR CFM SERVICES AT THE JOHN F. KENNEDY PRESIDENTIAL LIBRARY.

Who is the contractor on this award?

The obligated recipient is WORK INC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $8.9 million.

What is the period of performance?

Start: 2023-04-01. End: 2027-03-31.

What specific services are included under 'CFM Services' to justify the $8.88M cost?

CFM, or Contract Facility Management, typically encompasses a broad range of services including maintenance, repairs, cleaning, security, and potentially groundskeeping. A detailed breakdown of these services and their associated costs would be necessary to fully assess the value proposition and ensure the $8.88M is justified for the JFK Presidential Library's specific needs.

What is the justification for awarding this contract on a limited/non-competitive basis?

The justification for a limited or sole-source award needs to be clearly documented by the agency. Reasons could include unique capabilities of the contractor, urgent need, or specific circumstances related to the facility. Without this justification, it's difficult to assess if the limited competition was appropriate or if it resulted in a suboptimal price for taxpayers.

How will the effectiveness of the CFM services be measured and ensured throughout the contract period?

Effectiveness should be measured through key performance indicators (KPIs) tied to service delivery, facility condition, and user satisfaction. Regular performance reviews, site inspections, and feedback mechanisms from library staff are essential. The agency must actively monitor these metrics to ensure the contractor is meeting all contractual obligations and maintaining the historical integrity of the library.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 88310323Q00004

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 25 BEACH ST, DORCHESTER, MA, 02122

Business Categories: AbilityOne Program Participant, Category Business, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $14,815,848

Exercised Options: $11,853,052

Current Obligation: $8,878,895

Actual Outlays: $7,964,837

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NOT OBTAINED - WAIVED

Timeline