NARA awards $5.6M for Microsoft software and support, with Regan Technologies Corp. as prime

Contract Overview

Contract Amount: $5,596,929 ($5.6M)

Contractor: Regan Technologies Corp

Awarding Agency: National Archives and Records Administration

Start Date: 2022-07-01

End Date: 2025-08-29

Contract Duration: 1,155 days

Daily Burn Rate: $4.8K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: PROVIDE ANNUAL MICROSOFT SOFTWARE ASSURANCE AND SUBSCRIPTIONS AND UNIFIED SUPPORT.

Place of Performance

Location: BERWYN HEIGHTS, PRINCE GEORGES County, MARYLAND, 20740

State: Maryland Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $5.6 million to REGAN TECHNOLOGIES CORP for work described as: PROVIDE ANNUAL MICROSOFT SOFTWARE ASSURANCE AND SUBSCRIPTIONS AND UNIFIED SUPPORT. Key points: 1. Contract provides essential Microsoft software assurance, subscriptions, and unified support. 2. Regan Technologies Corp. is the prime contractor for this acquisition. 3. The contract duration spans over three years, from July 2022 to August 2025. 4. This is a firm-fixed-price contract, indicating predictable costs for the government. 5. The award was made under full and open competition after exclusion of sources. 6. The National Archives and Records Administration (NARA) is the contracting agency.

Value Assessment

Rating: good

The total value of $5.6 million over approximately three years suggests a reasonable annual spend for comprehensive Microsoft software and support services for a federal agency. Without specific details on the exact software licenses and support levels included, a direct comparison is challenging. However, the firm-fixed-price nature of the contract helps in budget predictability. Benchmarking against similar large-scale Microsoft enterprise agreements would provide a clearer picture of value for money.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'full and open competition after exclusion of sources.' This indicates that while the competition was open, there might have been specific reasons or criteria that led to the exclusion of certain potential sources prior to the main bidding process. The number of bidders is not specified, but the 'full and open' designation generally implies a competitive process designed to solicit offers from all responsible sources.

Taxpayer Impact: This competitive approach aims to ensure the government receives the best possible pricing and terms by allowing multiple vendors to bid, ultimately benefiting taxpayers through potentially lower costs and better service.

Public Impact

Federal employees across NARA will benefit from access to up-to-date Microsoft software and reliable support. Ensures continuity of essential IT operations and productivity for the agency. The services delivered are critical for digital record-keeping and administrative functions. The contract supports the agency's mission to preserve and provide access to historical records.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in with Microsoft products and support.
Reliance on a single prime contractor for a critical IT function.
Ensuring adequate technical expertise within NARA to manage the vendor relationship and services.

Positive Signals

Provides access to essential software and unified support, ensuring operational continuity.
Firm-fixed-price contract offers cost certainty for NARA.
Awarded through a competitive process, suggesting potential for good value.

Sector Analysis

This contract falls within the broader IT services sector, specifically focusing on software licensing, maintenance, and support for a major vendor like Microsoft. The market for enterprise software licensing and support is substantial, with numerous providers and resellers competing. NARA's spending aligns with typical government needs for standardized productivity software and IT infrastructure. Comparable spending benchmarks would involve looking at other agencies' Microsoft Enterprise Agreements or similar large-scale software procurement contracts.

Small Business Impact

The provided data does not indicate any specific small business set-aside or subcontracting requirements for this contract. As a firm-fixed-price contract awarded under full and open competition, the focus was likely on obtaining the best overall value from responsible sources, regardless of size. Further analysis would be needed to determine if small businesses were involved as subcontractors or if there were opportunities missed for small business participation.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and the program/technical point of contact within NARA. Accountability measures are inherent in the firm-fixed-price contract structure, requiring the contractor to deliver specified software assurance and support. Transparency is generally maintained through contract award databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Microsoft Enterprise Agreements
Software and IT Support Services
Federal IT Procurement
Agency-Specific Software Licensing

Risk Flags

Potential for vendor lock-in
Reliance on a single prime contractor
Need for detailed performance metrics review

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $5.6 million to REGAN TECHNOLOGIES CORP. PROVIDE ANNUAL MICROSOFT SOFTWARE ASSURANCE AND SUBSCRIPTIONS AND UNIFIED SUPPORT.

Who is the contractor on this award?

The obligated recipient is REGAN TECHNOLOGIES CORP.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $5.6 million.

What is the period of performance?

Start: 2022-07-01. End: 2025-08-29.

What specific Microsoft software products and versions are covered under this assurance and subscription agreement?

The provided data does not specify the exact Microsoft software products and versions included in the assurance and subscription agreement. This contract likely covers a broad range of Microsoft enterprise software, such as Windows operating systems, Office 365/Microsoft 365 suite, server products (e.g., Windows Server, SQL Server), and potentially other specialized applications. The 'unified support' aspect suggests a comprehensive support package that could encompass technical assistance, troubleshooting, and potentially proactive services for these software products. A detailed review of the contract's Statement of Work (SOW) or Performance Work Statement (PWS) would be necessary to ascertain the precise scope of software covered and the service levels for unified support.

How does the annual cost of this contract compare to industry benchmarks for similar Microsoft enterprise agreements?

Directly comparing the annual cost of $5.6 million for this contract to industry benchmarks without knowing the specific software licenses, user counts, and support tiers is challenging. Microsoft's Enterprise Agreements (EAs) are highly customizable. However, for a federal agency of NARA's size, this annual spend for comprehensive software assurance and unified support for a wide array of Microsoft products is within a plausible range. Factors influencing cost include the volume of licenses, the specific products (e.g., premium versions of Microsoft 365), the level of support (e.g., 24/7 premium support vs. standard), and any negotiated discounts. A thorough benchmark would require access to NARA's specific license entitlements and comparing them against aggregated data from similar government or large enterprise EA pricing.

What is Regan Technologies Corp.'s track record with NARA and similar federal agencies for providing IT support and software services?

Information regarding Regan Technologies Corp.'s specific track record with NARA and similar federal agencies for IT support and software services is not detailed in the provided data. To assess their track record, one would typically examine past performance evaluations, contract history databases (like SAM.gov or FPDS), and any available CPARS (Contractor Performance Assessment Reporting System) reports. A positive track record would involve successful delivery of similar services, adherence to contract terms, and positive feedback from previous government clients. Without this specific performance data, it's difficult to definitively evaluate their reliability and expertise for this particular contract.

What are the potential risks associated with relying on a single vendor for Microsoft software assurance and unified support?

The primary risk associated with relying on a single vendor for Microsoft software assurance and unified support is vendor lock-in, which can limit flexibility and potentially lead to escalating costs over time. If Regan Technologies Corp. is the sole provider for these services, NARA may have fewer options to negotiate pricing or switch to alternative solutions if dissatisfaction arises. Furthermore, dependence on a single contractor for critical IT support can create vulnerabilities if the contractor experiences financial instability, operational issues, or fails to maintain adequate staffing levels. Robust contract management, clear performance metrics, and contingency planning are crucial to mitigate these risks.

How does this contract contribute to NARA's overall IT modernization and digital transformation efforts?

This contract directly supports NARA's IT modernization and digital transformation by ensuring access to current Microsoft software and providing unified support. Modern software assurance guarantees that NARA is utilizing up-to-date versions of essential tools, which often include enhanced security features, improved performance, and new functionalities that can streamline operations. Unified support streamlines the process of obtaining technical assistance, reducing downtime and improving the efficiency of IT staff. By maintaining a stable and supported software environment, NARA can better focus on implementing new digital initiatives and migrating legacy systems, thereby advancing its digital transformation goals.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 88310322Q00043

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 515 CENTERPOINT DR STE 115, MIDDLETOWN, CT, 06457

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $5,596,929

Exercised Options: $5,596,929

Current Obligation: $5,596,929

Actual Outlays: $5,594,216

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD39B

IDV Type: GWAC

Timeline