NASA awards $5.7M contract for logistical and management support for agency-wide events
Contract Overview
Contract Amount: $5,712,837 ($5.7M)
Contractor: TOM & Jerry Inc
Awarding Agency: National Aeronautics and Space Administration
Start Date: 2021-04-01
End Date: 2026-08-31
Contract Duration: 1,978 days
Daily Burn Rate: $2.9K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 13
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: PROVIDE LOGISTICAL, COORDINATION, & MANAGEMENT SUPPORT CONDUCT EVENTS YEARLY WHICH MAY BE AT VARIOUS LOCATIONS LOCAL, NATIONAL, AND INTERNATIONAL SITES, IN ORDER TO DISSEMINATE ADMINISTRATIVE, SCIENTIFIC, AND TECHNICAL INFORMATION AGENCY-WIDE..
Place of Performance
Location: KANSAS CITY, WYANDOTTE County, KANSAS, 66101
State: Kansas Government Spending
Plain-Language Summary
National Aeronautics and Space Administration obligated $5.7 million to TOM & JERRY INC for work described as: PROVIDE LOGISTICAL, COORDINATION, & MANAGEMENT SUPPORT CONDUCT EVENTS YEARLY WHICH MAY BE AT VARIOUS LOCATIONS LOCAL, NATIONAL, AND INTERNATIONAL SITES, IN ORDER TO DISSEMINATE ADMINISTRATIVE, SCIENTIFIC, AND TECHNICAL INFORMATION AGENCY-WIDE.. Key points: 1. The contract focuses on providing comprehensive support for events, including logistical, coordination, and management services. 2. Services will be delivered at various local, national, and international sites, requiring flexibility and broad reach. 3. The primary goal is to disseminate administrative, scientific, and technical information across the agency. 4. This contract is crucial for facilitating knowledge sharing and collaboration within NASA.
Value Assessment
Rating: good
The contract value of $5.7M over its period of performance appears reasonable for comprehensive event management services. Benchmarking against similar large-scale event coordination contracts would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition after exclusion of sources, indicating a competitive bidding process. This method generally promotes price discovery and ensures fair market value.
Taxpayer Impact: The competitive award process aims to ensure taxpayer funds are used efficiently for essential agency support services.
Public Impact
Facilitates critical information dissemination for NASA's scientific and technical advancements. Supports agency-wide collaboration and knowledge sharing through organized events. Ensures logistical and management efficiency for potentially complex, multi-location events. Contributes to the professional development and networking of agency personnel.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for cost overruns if event scope expands significantly.
- Dependence on contractor's ability to manage diverse international logistics.
- Risk of scheduling conflicts impacting information dissemination timelines.
Positive Signals
- Clear objective of disseminating vital agency information.
- Competitive award process suggests potential for cost-effectiveness.
- Contract duration allows for consistent support and relationship building.
Sector Analysis
The sector involves event planning and logistical support, a common requirement for large government agencies. Spending benchmarks for similar services vary widely based on scope and location, but this contract appears to be within a typical range for comprehensive support.
Small Business Impact
The data indicates this contract was not awarded to a small business. There is no specific information provided on subcontracting opportunities for small businesses within this award.
Oversight & Accountability
The contract is managed by the National Aeronautics and Space Administration (NASA), which has established oversight mechanisms for its procurements. The definitive contract structure allows for task orders, which can be monitored for performance and cost.
Related Government Programs
- Convention and Trade Show Organizers
- National Aeronautics and Space Administration Contracting
- National Aeronautics and Space Administration Programs
Risk Flags
- Potential for scope creep leading to cost increases.
- Reliance on contractor's international logistical expertise.
- Ensuring consistent quality across diverse event locations.
- Measuring the true impact of information dissemination.
Tags
convention-and-trade-show-organizers, national-aeronautics-and-space-administr, ks, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
National Aeronautics and Space Administration awarded $5.7 million to TOM & JERRY INC. PROVIDE LOGISTICAL, COORDINATION, & MANAGEMENT SUPPORT CONDUCT EVENTS YEARLY WHICH MAY BE AT VARIOUS LOCATIONS LOCAL, NATIONAL, AND INTERNATIONAL SITES, IN ORDER TO DISSEMINATE ADMINISTRATIVE, SCIENTIFIC, AND TECHNICAL INFORMATION AGENCY-WIDE..
Who is the contractor on this award?
The obligated recipient is TOM & JERRY INC.
Which agency awarded this contract?
Awarding agency: National Aeronautics and Space Administration (National Aeronautics and Space Administration).
What is the total obligated amount?
The obligated amount is $5.7 million.
What is the period of performance?
Start: 2021-04-01. End: 2026-08-31.
How will the effectiveness of information dissemination be measured and reported?
The effectiveness of information dissemination will likely be measured through post-event surveys, attendance tracking, and feedback mechanisms from participants and stakeholders. The contractor may be required to provide detailed reports on the reach and impact of the information shared, including metrics on engagement and knowledge transfer. NASA's program office will be responsible for reviewing these reports and assessing the overall success of the dissemination efforts.
What are the contingency plans for managing unexpected logistical challenges at international event locations?
Contingency plans should address potential issues such as visa complexities, transportation disruptions, security concerns, and local regulatory changes. The contractor is expected to have robust risk management protocols, including backup vendors, alternative travel arrangements, and on-site support teams. NASA will likely require a detailed risk mitigation strategy as part of the contract, with clear communication channels for reporting and resolving unforeseen problems promptly.
Are there specific performance metrics tied to the quality of coordination and management support provided?
Yes, performance metrics are typically established to evaluate the quality of coordination and management support. These may include timeliness of responses, accuracy of logistical arrangements, adherence to budget, client satisfaction scores, and successful execution of event schedules. The contract likely includes a Performance Work Statement (PWS) that outlines these specific deliverables and evaluation criteria, with potential for award fee adjustments based on performance.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Other Support Services › Convention and Trade Show Organizers
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: 80GSFC19R0031
Offers Received: 13
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 22 N 6TH ST STE 2, KANSAS CITY, KS, 66101
Business Categories: 8(a) Program Participant, Category Business, Hispanic American Owned Business, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $8,000,000
Exercised Options: $8,000,000
Current Obligation: $5,712,837
Actual Outlays: $5,163,109
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2021-04-01
Current End Date: 2026-08-31
Potential End Date: 2026-08-31 00:00:00
Last Modified: 2026-03-09
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