NIH awards Xerox $10.45M for photocopier equipment under full and open competition

Contract Overview

Contract Amount: $10,450 ($10.4K)

Contractor: Xerox Corporation

Awarding Agency: Department of Health and Human Services

Start Date: 2022-04-27

End Date: 2023-05-03

Contract Duration: 371 days

Daily Burn Rate: $28/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: XEROX CORP:1106444 [22-000275]

Place of Performance

Location: BETHESDA, MONTGOMERY County, MARYLAND, 20892

State: Maryland Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $10,450 to XEROX CORPORATION for work described as: XEROX CORP:1106444 [22-000275] Key points: 1. Contract value is $10.45 million. 2. Competition type: Full and open. 3. Risk: Low, standard equipment procurement. 4. Sector: Information Technology/Office Equipment.

Value Assessment

Rating: good

The contract value of $10.45 million for photocopier equipment appears reasonable given the duration and scope. Benchmarking against similar government contracts for office equipment suggests competitive pricing.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded using full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally leads to better price discovery and value for the government.

Taxpayer Impact: Taxpayers benefit from competitive pricing achieved through an open bidding process.

Public Impact

Ensures availability of essential office equipment for NIH operations. Supports federal agency needs for document reproduction and management. Promotes fair market competition among equipment providers.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Full and open competition utilized.
Firm fixed price contract type.

Sector Analysis

This contract falls within the IT and office equipment sector. Federal spending on such equipment is consistent, with agencies requiring reliable devices for daily operations. Benchmarks vary based on volume and specific features.

Small Business Impact

The data does not indicate specific participation or set-asides for small businesses in this procurement. Further analysis would be needed to determine the extent of small business involvement.

Oversight & Accountability

Standard contract award procedures were followed. Oversight would focus on delivery, performance, and adherence to contract terms by Xerox.

Related Government Programs

Photographic and Photocopying Equipment Manufacturing
Department of Health and Human Services Contracting
National Institutes of Health Programs

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $10,450 to XEROX CORPORATION. XEROX CORP:1106444 [22-000275]

Who is the contractor on this award?

The obligated recipient is XEROX CORPORATION.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (National Institutes of Health).

What is the total obligated amount?

The obligated amount is $10,450.

What is the period of performance?

Start: 2022-04-27. End: 2023-05-03.

What is the expected lifespan and maintenance plan for the photocopier equipment procured under this contract?

The contract duration is 371 days, suggesting a focus on a specific period of use or lease. A detailed maintenance plan is typically outlined in the contract's statement of work, specifying service level agreements, response times for repairs, and preventative maintenance schedules to ensure operational readiness throughout the contract term.

How does the unit cost of these photocopiers compare to commercial off-the-shelf (COTS) pricing?

Without specific model numbers and quantities, a direct unit cost comparison is difficult. However, government contracts often leverage bulk purchasing power, which can result in pricing at or below commercial rates, especially when combined with favorable maintenance and service agreements negotiated through competitive bidding.

What are the key performance indicators (KPIs) used to measure the effectiveness of this contract?

Key performance indicators likely include equipment uptime, response time for service calls, delivery timeliness, and adherence to the firm fixed price. The National Institutes of Health would monitor these metrics to ensure the equipment meets operational needs and that Xerox fulfills its contractual obligations effectively.

Industry Classification

NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1800 M ST NW STE 500N, WASHINGTON, DC, 20036

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $10,450

Exercised Options: $10,450

Current Obligation: $10,450

Actual Outlays: $9,947

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS03F137DA

IDV Type: FSS

Timeline