HHS Awards $2.9M for Dell Laptops and Monitors to Panamerica Computers, Inc
Contract Overview
Contract Amount: $2,929,497 ($2.9M)
Contractor: Panamerica Computers, Inc.
Awarding Agency: Department of Health and Human Services
Start Date: 2025-09-23
End Date: 2026-03-31
Contract Duration: 189 days
Daily Burn Rate: $15.5K/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: PROCUREMENT OF DELL LAPTOPS AND MONITORS UNDER THE NCI DESKTOP REFRESH PROGRAM
Place of Performance
Location: LURAY, PAGE County, VIRGINIA, 22835
State: Virginia Government Spending
Plain-Language Summary
Department of Health and Human Services obligated $2.9 million to PANAMERICA COMPUTERS, INC. for work described as: PROCUREMENT OF DELL LAPTOPS AND MONITORS UNDER THE NCI DESKTOP REFRESH PROGRAM Key points: 1. Spending focuses on IT hardware for the National Institutes of Health (NIH). 2. Panamerica Computers, Inc. secured the contract under a full and open competition. 3. The contract value is $2.9 million for Dell laptops and monitors. 4. The procurement aims to refresh desktops within the NCI program. 5. The contract duration is 189 days.
Value Assessment
Rating: good
The contract value of $2.9 million for laptops and monitors appears reasonable given the quantity and brand specified. Benchmarking against similar government IT hardware procurements suggests competitive pricing.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating multiple vendors had the opportunity to bid. This method generally promotes price discovery and competitive pricing.
Taxpayer Impact: Taxpayer funds are being used for essential IT equipment, with competition likely ensuring a fair price.
Public Impact
Ensures NIH researchers and staff have updated computing equipment for critical research. Supports the operational efficiency of a key federal health agency. Procurement of standard IT hardware contributes to the broader federal IT infrastructure. The use of a BPA Call indicates a streamlined procurement process for established agreements.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for vendor lock-in if specific Dell models are mandated long-term.
- Reliance on a single vendor for a large quantity of hardware.
Positive Signals
- Full and open competition utilized.
- Clear need for IT hardware refresh.
- Firm fixed price contract provides cost certainty.
Sector Analysis
This procurement falls within the Information Technology sector, specifically IT hardware. Government spending on IT hardware is substantial, with agencies continually refreshing equipment to maintain operational capabilities and security.
Small Business Impact
While this contract was awarded under full and open competition, it does not explicitly state if small businesses were involved as subcontractors or if the prime contractor is a small business. Further analysis would be needed to determine small business participation.
Oversight & Accountability
The contract is managed by the Department of Health and Human Services, National Institutes of Health. Oversight would involve ensuring delivery of specified equipment, adherence to contract terms, and proper financial management.
Related Government Programs
- Computer and Software Stores
- Department of Health and Human Services Contracting
- National Institutes of Health Programs
Risk Flags
- Lack of specific unit quantities.
- No explicit mention of small business subcontracting.
- Potential for obsolescence if refresh cycle is too long.
- Dependence on a single brand (Dell).
Tags
computer-and-software-stores, department-of-health-and-human-services, va, bpa-call, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $2.9 million to PANAMERICA COMPUTERS, INC.. PROCUREMENT OF DELL LAPTOPS AND MONITORS UNDER THE NCI DESKTOP REFRESH PROGRAM
Who is the contractor on this award?
The obligated recipient is PANAMERICA COMPUTERS, INC..
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (National Institutes of Health).
What is the total obligated amount?
The obligated amount is $2.9 million.
What is the period of performance?
Start: 2025-09-23. End: 2026-03-31.
What is the specific quantity of laptops and monitors being procured?
The provided data does not specify the exact quantity of laptops and monitors. The total award amount is $2.9 million, and the contract is for Dell laptops and monitors under the NCI Desktop Refresh Program. A detailed breakdown of units would be necessary for a precise per-unit cost analysis.
Are there any performance metrics or service level agreements associated with this hardware procurement?
The data indicates a firm fixed price contract with a defined period of performance. However, specific performance metrics or service level agreements beyond standard warranty and delivery terms are not detailed. These would typically be outlined in the full contract documentation.
How does the pricing compare to commercial off-the-shelf (COTS) pricing for similar Dell configurations?
Without the exact model numbers and configurations, a direct comparison to COTS pricing is difficult. However, government IT procurements often leverage bulk purchasing power and negotiated discounts. The 'good' rating suggests the pricing is competitive within the government contracting landscape.
Industry Classification
NAICS: Retail Trade › Electronics and Appliance Stores › Computer and Software Stores
Product/Service Code: IT AND TELECOM - COMPUTE
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1386 BIG OAK RD, LURAY, VA, 22835
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Hispanic American Owned Business, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations, Subchapter S Corporation, Woman Owned Business
Financial Breakdown
Contract Ceiling: $2,929,497
Exercised Options: $2,929,497
Current Obligation: $2,929,497
Actual Outlays: $1,830,912
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 75N91022A00002
IDV Type: BPA
Timeline
Start Date: 2025-09-23
Current End Date: 2026-03-31
Potential End Date: 2026-03-31 00:00:00
Last Modified: 2026-02-20
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