HHS awards $31,275 contract for fire suppression monitoring and pump inspections to XENTURIS LLC

Contract Overview

Contract Amount: $31,275 ($31.3K)

Contractor: Xenturis LLC

Awarding Agency: Department of Health and Human Services

Start Date: 2026-02-13

End Date: 2027-02-12

Contract Duration: 364 days

Daily Burn Rate: $86/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CSU FIRE SUPPRESSION MONITORING AND PUMP INSPECTIONS

Place of Performance

Location: CROW AGENCY, BIG HORN County, MONTANA, 59022

State: Montana Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $31,275 to XENTURIS LLC for work described as: CSU FIRE SUPPRESSION MONITORING AND PUMP INSPECTIONS Key points: 1. Contract focuses on essential fire safety services for Indian Health Service facilities. 2. The contract duration is one year, suggesting a need for ongoing maintenance. 3. Awarded via full and open competition, indicating a potentially competitive bidding process. 4. The fixed-price nature of the contract shifts performance risk to the contractor. 5. Limited contract value may indicate a smaller scope or specific facility need. 6. Geographic focus on Montana for fire protection services.

Value Assessment

Rating: fair

The contract value of $31,275 for a one-year period for fire suppression monitoring and pump inspections appears to be within a reasonable range for specialized maintenance services. Benchmarking against similar contracts for fire protection services at federal facilities of comparable size and complexity would provide a more definitive assessment of value. However, given the fixed-price structure, the government is protected from cost overruns, and the contractor bears the risk of performing the work within the agreed-upon price.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, suggesting that multiple vendors had the opportunity to bid. The presence of 4 bids indicates a degree of competition, which generally benefits the government by fostering competitive pricing and encouraging vendors to offer their best terms. The specific details of the bidding process and the number of qualified bidders would further illuminate the effectiveness of the competition.

Taxpayer Impact: Full and open competition typically leads to better price discovery and potentially lower costs for taxpayers compared to sole-source or limited competition awards.

Public Impact

Ensures the safety and operational readiness of Indian Health Service facilities in Montana. Provides critical fire suppression system maintenance, reducing the risk of fire-related damage and disruption. Supports the health and well-being of patients and staff by maintaining essential safety infrastructure. Contributes to the local economy in Montana through the provision of specialized services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for contractor to underperform on maintenance if profit margins are tight.
Reliance on a single contractor for a year could lead to service degradation if not actively managed.

Positive Signals

Fixed-price contract incentivizes contractor efficiency and cost control.
Full and open competition suggests a market-driven price was likely achieved.
Clear scope of work for monitoring and inspections should ensure specific tasks are completed.

Sector Analysis

The fire protection services sector is critical for maintaining the safety and operational integrity of federal facilities. This contract falls within the broader facilities maintenance and support services market. While the specific dollar amount is modest, it represents a necessary expenditure for ensuring compliance with safety regulations and preventing costly damage from fire incidents. Comparable spending in this sector often involves larger, multi-year contracts for comprehensive fire suppression system installation, maintenance, and inspection across multiple sites.

Small Business Impact

This contract was not set aside for small businesses, nor does it appear to have specific subcontracting requirements mentioned. The award to XENTURIS LLC, a single entity, does not provide direct insight into its size category or its utilization of small business subcontractors. Further analysis would be needed to determine if small businesses were involved in the supply chain or if there were opportunities missed for small business participation.

Oversight & Accountability

Oversight for this contract would likely fall under the Indian Health Service's facility management and contracting offices. The fixed-price nature of the award places the onus on the contractor to perform according to the contract terms. Standard procurement regulations and contract administration processes would apply, ensuring accountability. The effectiveness of oversight depends on diligent contract monitoring and performance evaluation by the agency.

Related Government Programs

Federal Fire Protection Services
Indian Health Service Facility Maintenance
Government Contracted Maintenance Services

Risk Flags

Contract duration is short (1 year), requiring potential re-competition soon.
Limited contract value may indicate a narrow scope or specific need, requiring further context.
No explicit mention of small business subcontracting goals.

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $31,275 to XENTURIS LLC. CSU FIRE SUPPRESSION MONITORING AND PUMP INSPECTIONS

Who is the contractor on this award?

The obligated recipient is XENTURIS LLC.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Indian Health Service).

What is the total obligated amount?

The obligated amount is $31,275.

What is the period of performance?

Start: 2026-02-13. End: 2027-02-12.

What is the track record of XENTURIS LLC in performing similar fire suppression monitoring and pump inspection services for federal agencies?

Information regarding XENTURIS LLC's specific track record for federal fire suppression monitoring and pump inspections is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations, contract history with federal agencies, and any reported issues or commendations. Understanding their experience with similar systems, facility types, and regulatory compliance standards is crucial for evaluating their capability to successfully execute this contract. Without this historical data, it is difficult to definitively assess their reliability and expertise in this specialized area.

How does the awarded price of $31,275 compare to market rates for similar fire suppression monitoring and pump inspection services?

The awarded price of $31,275 for a one-year contract for fire suppression monitoring and pump inspections needs to be benchmarked against prevailing market rates for similar services. Factors influencing market rates include geographic location, the complexity and number of systems being monitored, the frequency of inspections, and the specific requirements outlined in the Statement of Work. While the contract value appears modest, a detailed comparison with industry pricing guides, data from similar government contracts (if available), and quotes from other potential vendors would be necessary to determine if this represents a competitive and fair market price. The fixed-price nature suggests the government sought a defined cost for the services.

What are the primary risks associated with this contract, and how are they being mitigated?

The primary risks associated with this contract include potential underperformance by the contractor, leading to compromised fire safety, and the risk of the contractor failing to meet the specific technical requirements of the inspection and monitoring services. Mitigation strategies are inherent in the contract structure and agency oversight. The fixed-price nature shifts financial risk to the contractor, incentivizing them to perform efficiently. The full and open competition process aims to select a capable vendor. The agency's contract administration and performance monitoring are critical for identifying and addressing any performance deficiencies proactively. Clear contract terms and inspection criteria also serve as risk mitigation tools.

What is the expected effectiveness of these fire suppression monitoring and pump inspection services in ensuring facility safety?

The expected effectiveness of these services hinges on the thoroughness and accuracy of the monitoring and inspections performed by XENTURIS LLC. Regular monitoring and inspections are crucial for identifying potential malfunctions, wear and tear, or non-compliance issues within fire suppression systems before they lead to failure. When executed diligently, these services significantly enhance facility safety by ensuring that critical fire suppression equipment is operational and ready to function in an emergency. This proactive approach minimizes the risk of fire damage, protects lives, and ensures the continuity of operations for the Indian Health Service facility.

What has been the historical spending pattern for fire suppression monitoring and pump inspections by the Indian Health Service?

Historical spending data for fire suppression monitoring and pump inspections by the Indian Health Service is not provided in the current dataset. To analyze historical patterns, one would need to examine past contract awards for similar services, noting the frequency, duration, value, and specific facilities covered. Understanding trends in spending, such as increases or decreases over time, or shifts in contracting strategies (e.g., moving towards larger contracts or different types of service providers), would offer valuable context for evaluating the current award. This analysis would also help identify potential budget fluctuations or strategic priorities related to facility maintenance.

Are there any specific performance metrics or key performance indicators (KPIs) defined in the contract to measure success?

The provided data does not specify the performance metrics or Key Performance Indicators (KPIs) established within the contract. Typically, for such services, KPIs might include metrics related to the timeliness of inspections, the accuracy of reported findings, the number of deficiencies identified and rectified, and adherence to reporting deadlines. The effectiveness of the contract's oversight would depend on the clarity and measurability of these KPIs, allowing the agency to objectively assess the contractor's performance and ensure the desired level of fire safety is maintained.

Industry Classification

NAICS: Public Administration › Justice, Public Order, and Safety Activities › Fire Protection

Product/Service Code: QUALITY CONTROL, TEST, INSPECTION › INSPECTION SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3010 SANTA FE CT, MISSOULA, MT, 59808

Business Categories: Black American Owned Business, Category Business, Minority Owned Business, Not Designated a Small Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $31,275

Exercised Options: $31,275

Current Obligation: $31,275

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline