Coast Guard awards $310K for refrigeration repair, highlighting need for facility maintenance

Contract Overview

Contract Amount: $31,000 ($31.0K)

Contractor: FMS Provider LLC

Awarding Agency: Department of Homeland Security

Start Date: 2026-04-03

End Date: 2026-06-03

Contract Duration: 61 days

Daily Burn Rate: $508/day

Competition Type: NOT COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: REPLACEMENT OF EXISTING REFRIGERATION EQUIPMENT FOR THE WALK IN COOLER AND WALK IN FREEZER FOR THE BASE MIAMI BEACH GALLEY.

Place of Performance

Location: MIAMI BEACH, MIAMI-DADE County, FLORIDA, 33139

State: Florida Government Spending

Plain-Language Summary

Department of Homeland Security obligated $31,000 to FMS PROVIDER LLC for work described as: REPLACEMENT OF EXISTING REFRIGERATION EQUIPMENT FOR THE WALK IN COOLER AND WALK IN FREEZER FOR THE BASE MIAMI BEACH GALLEY. Key points: 1. The contract addresses essential infrastructure maintenance for a critical Coast Guard facility. 2. The award value appears reasonable for specialized equipment repair and installation services. 3. Limited competition suggests potential for higher costs than a fully competed contract. 4. The short performance period indicates a focused scope of work for immediate needs. 5. This expenditure supports the operational readiness of the Miami Beach Galley.

Value Assessment

Rating: good

The $310,000 award for refrigeration equipment replacement is a significant investment for a two-month service period. While specific benchmarks for this exact type of repair are difficult to ascertain without detailed equipment specifications, the price appears to be within a reasonable range for specialized facility maintenance. The firm-fixed-price contract type helps manage cost certainty for the government. Comparison to similar building services contracts in the region would provide further context on value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was not competed under the Simplified Acquisition Procedures (SAP), indicating it was likely awarded on a sole-source basis or through a limited competition not detailed in the provided data. The lack of broad competition means that the government may not have received the benefit of the lowest possible price that could have been achieved through a full and open solicitation. This approach is often used when a specific contractor possesses unique capabilities or when urgency dictates a faster procurement.

Taxpayer Impact: Sole-source awards can potentially lead to higher costs for taxpayers as competitive pressures are reduced. This limits the government's ability to leverage market forces for cost savings.

Public Impact

Service members and personnel at the Miami Beach Galley will benefit from reliable food storage and preparation facilities. The contract ensures the continued operation of essential services at a Coast Guard installation. The work is geographically focused in Florida, supporting local infrastructure. The contract may indirectly support local jobs through the contractor's operations.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of full and open competition may result in a higher price than market average.
The contract's sole-source nature raises questions about the extent of due diligence in exploring competitive options.
Limited duration may indicate a temporary fix rather than a long-term infrastructure solution.

Positive Signals

Addresses a critical need for operational readiness by ensuring functional refrigeration.
Firm-fixed-price contract provides cost certainty for the government.
The award supports essential facility maintenance for a government installation.

Sector Analysis

The contract falls under the 'Other Services to Buildings and Dwellings' category (NAICS 561790), which encompasses a broad range of maintenance and repair services for commercial and institutional buildings. This sector is characterized by numerous small and medium-sized businesses, as well as larger facility management companies. Spending in this area is often driven by the need to maintain aging infrastructure and ensure operational continuity for government facilities. Benchmarking against similar building maintenance contracts for federal agencies can be challenging due to the varied nature of services and equipment involved.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (SB is false) and does not specify any subcontracting requirements. Therefore, the direct impact on the small business ecosystem is likely minimal unless the prime contractor, FMS PROVIDER LLC, is itself a small business and utilizes small business subcontractors. Without further information on the contractor's size or subcontracting plans, it's difficult to assess the broader implications for small businesses.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Homeland Security and the U.S. Coast Guard's contracting and facilities management departments. As a purchase order, it is a less formal instrument than a full contract, but still subject to internal agency review and compliance checks. Transparency is limited by the sole-source nature of the award. There is no explicit mention of an Inspector General's jurisdiction for this specific award, though the IG's office generally oversees all federal spending for waste, fraud, and abuse.

Related Government Programs

Federal Building Maintenance Contracts
Government Facility Repair and Maintenance
Department of Homeland Security Infrastructure Projects
U.S. Coast Guard Operational Support

Risk Flags

Sole-source award may limit price competition.
Lack of detailed performance history for contractor.
Potential for higher costs due to limited competition.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $31,000 to FMS PROVIDER LLC. REPLACEMENT OF EXISTING REFRIGERATION EQUIPMENT FOR THE WALK IN COOLER AND WALK IN FREEZER FOR THE BASE MIAMI BEACH GALLEY.

Who is the contractor on this award?

The obligated recipient is FMS PROVIDER LLC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (U.S. Coast Guard).

What is the total obligated amount?

The obligated amount is $31,000.

What is the period of performance?

Start: 2026-04-03. End: 2026-06-03.

What is the track record of FMS PROVIDER LLC in performing similar refrigeration repair services for federal agencies?

Information regarding FMS PROVIDER LLC's specific track record for similar refrigeration repair services for federal agencies is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations, contract history, and any reported issues or successes on previous government contracts. Without this data, it is difficult to definitively gauge their expertise and reliability for this particular task. Further investigation into federal procurement databases and past performance information repositories would be necessary to establish a clear picture of their capabilities and history.

How does the $310,000 award compare to the typical cost of replacing walk-in cooler and freezer refrigeration systems of similar size and complexity?

The $310,000 award for refrigeration equipment replacement is a substantial figure, reflecting the specialized nature and potential scale of the project for a military galley. Benchmarking this cost accurately requires detailed specifications of the equipment being replaced (e.g., capacity, type of refrigeration system, energy efficiency ratings) and the scope of work (e.g., demolition, installation, electrical, plumbing). Generally, commercial walk-in cooler and freezer system replacements can range from tens of thousands to well over a hundred thousand dollars, depending on these factors. Given the firm-fixed-price nature, the government has a defined cost, but without comparative bids or detailed equipment lists, it's challenging to definitively state if this represents optimal market value. The duration of the contract (61 days) suggests a focused scope, which might influence the overall cost structure.

What are the primary risks associated with a sole-source award for critical facility maintenance like refrigeration repair?

The primary risks associated with a sole-source award for critical facility maintenance, such as refrigeration repair, include potential overpricing due to the lack of competitive bidding, reduced incentive for the contractor to innovate or provide exceptional service, and a missed opportunity to discover potentially more capable or cost-effective solutions from other vendors. Taxpayers may bear a higher cost than necessary. Furthermore, reliance on a single source can create vulnerabilities if that contractor fails to perform, experiences financial difficulties, or faces unforeseen operational challenges, potentially delaying critical repairs and impacting facility operations. Ensuring the sole-source justification is robust and that the selected contractor has a proven track record is crucial to mitigate these risks.

What is the expected impact of this refrigeration repair on the operational effectiveness of the Miami Beach Galley?

The replacement of existing refrigeration equipment for the walk-in cooler and freezer is expected to have a significant positive impact on the operational effectiveness of the Miami Beach Galley. Reliable and efficient refrigeration is critical for food safety, storage, and preservation, directly supporting the galley's ability to provide meals to service members and personnel. Outdated or malfunctioning equipment can lead to food spoilage, increased energy consumption, and potential disruptions to service. By ensuring the functionality and efficiency of these core components, the repair will enhance the galley's capacity to meet its mission requirements, maintain food quality standards, and ensure the well-being of those it serves.

How does this $310,000 award fit into the broader historical spending patterns for facility maintenance by the U.S. Coast Guard in Florida?

This $310,000 award for refrigeration repair represents a specific, targeted investment in essential infrastructure maintenance for a U.S. Coast Guard facility in Florida. To understand its place within broader historical spending patterns, one would need to analyze the Coast Guard's overall budget allocation for facilities maintenance, repair, and equipment replacement in the region over several fiscal years. This would involve examining trends in spending on building services, HVAC, and specialized equipment like refrigeration units. Factors such as the age of facilities, operational tempo, and specific mission requirements influence these spending patterns. A single award of this size is likely a component of a larger, ongoing maintenance strategy rather than an outlier, but its significance is best understood within the context of the total facility upkeep budget for the Coast Guard in Florida.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Other Services to Buildings and Dwellings

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR NONBUILDINGS

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2276 SW 183RD TER, MIRAMAR, FL, 33029

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $31,000

Exercised Options: $31,000

Current Obligation: $31,000

Contract Characteristics

Commercial Item: PRODUCTS OR SERVICES PURSUANT TO FAR 12.102(F)

Timeline