FEMA awards $236K for property management of 2 rental units under disaster relief program

Contract Overview

Contract Amount: $236,102 ($236.1K)

Contractor: Lima Charlie, Inc

Awarding Agency: Department of Homeland Security

Start Date: 2023-01-04

End Date: 2024-11-18

Contract Duration: 684 days

Daily Burn Rate: $345/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS IS A FIRM FIXED PRICE ORDER TO PROVIDE PROPERTY MANAGEMENT FOR TWO (2) RENTAL UNITS LEASED FOR FEMAS DIRECT LEASE PROGRAM IN SUPPORT OF DR-4673-FL AS DESCRIBED IN BLOCK #20 CLINS. EFFECTIVE DATE IS: 17 JANUARY 2023

Place of Performance

Location: FORT MYERS, LEE County, FLORIDA, 33901

State: Florida Government Spending

Plain-Language Summary

Department of Homeland Security obligated $236,102.4 to LIMA CHARLIE, INC for work described as: THIS IS A FIRM FIXED PRICE ORDER TO PROVIDE PROPERTY MANAGEMENT FOR TWO (2) RENTAL UNITS LEASED FOR FEMAS DIRECT LEASE PROGRAM IN SUPPORT OF DR-4673-FL AS DESCRIBED IN BLOCK #20 CLINS. EFFECTIVE DATE IS: 17 JANUARY 2023 Key points: 1. Contract provides essential property management services for FEMA's Direct Lease Program, crucial for disaster recovery operations. 2. The award was made under Simplified Acquisition Procedures (SAP), suggesting a focus on efficiency for smaller procurements. 3. A Firm Fixed Price contract type helps control costs and provides predictability for the government. 4. The duration of the contract, over 680 days, indicates a sustained need for these services. 5. The geographic focus on Florida aligns with the specific disaster relief efforts for DR-4673-FL.

Value Assessment

Rating: good

The contract value of $236,102.40 for managing two rental units over approximately 22 months appears reasonable given the scope of property management services, which can include tenant relations, maintenance coordination, and financial oversight. Benchmarking against similar contracts for disaster relief property management is challenging without more specific service details, but the price per unit per month is within a typical range for professional property management.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), which allows for a broader range of competition for procurements under the simplified acquisition threshold. While the specific number of bidders is not provided, SAP is designed to encourage competition among responsible sources. This competitive process likely contributed to achieving a fair market price for the services.

Taxpayer Impact: Competing this contract under SAP helps ensure taxpayer dollars are used efficiently by fostering a competitive environment that drives down costs for essential disaster recovery support.

Public Impact

Disaster-affected individuals and families in Florida benefit from stable housing solutions facilitated by the Direct Lease Program. The contract ensures the proper upkeep and management of leased properties, maintaining their habitability and value. This award supports FEMA's mission to provide timely and effective disaster relief in response to DR-4673-FL. The services provided contribute to the overall recovery and resilience of communities impacted by the declared disaster.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if additional units or services are required beyond the initial two.
Reliance on a single contractor for critical property management could pose a risk if performance issues arise.

Positive Signals

Firm Fixed Price contract limits cost uncertainty for the government.
Contract duration aligns with the expected needs of disaster recovery.
Competition under SAP suggests an effort to obtain value for money.

Sector Analysis

This contract falls within the professional services sector, specifically property management, supporting government real estate needs. The market for property management services is diverse, with many small and large firms capable of providing these services. This contract represents a small portion of overall federal spending on facilities management and disaster response support, which can fluctuate significantly based on the number and scale of declared disasters.

Small Business Impact

Information regarding small business set-asides or subcontracting plans is not explicitly detailed in the provided data. However, procurements under SAP often provide opportunities for small businesses. Further analysis would be needed to determine if small businesses were specifically targeted or participated in this procurement.

Oversight & Accountability

The contract is managed by the Federal Emergency Management Agency (FEMA), a component of the Department of Homeland Security. Oversight would typically involve contract officers, program managers, and potentially the DHS Office of Inspector General for audits and investigations. Transparency is generally maintained through contract databases like FPDS.

Related Government Programs

FEMA Direct Lease Program
Disaster Relief Fund
Federal Property Management Services
Simplified Acquisition Procedures

Risk Flags

Contract duration exceeds 1 year.
Awarded under Simplified Acquisition Procedures (SAP).
Contract type is Firm Fixed Price.
Supports disaster relief efforts (DR-4673-FL).

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $236,102.4 to LIMA CHARLIE, INC. THIS IS A FIRM FIXED PRICE ORDER TO PROVIDE PROPERTY MANAGEMENT FOR TWO (2) RENTAL UNITS LEASED FOR FEMAS DIRECT LEASE PROGRAM IN SUPPORT OF DR-4673-FL AS DESCRIBED IN BLOCK #20 CLINS. EFFECTIVE DATE IS: 17 JANUARY 2023

Who is the contractor on this award?

The obligated recipient is LIMA CHARLIE, INC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Federal Emergency Management Agency).

What is the total obligated amount?

The obligated amount is $236,102.4.

What is the period of performance?

Start: 2023-01-04. End: 2024-11-18.

What is the track record of LIMA CHARLIE, INC. in performing similar property management services for federal agencies, particularly in disaster relief contexts?

A review of federal procurement data would be necessary to fully assess LIMA CHARLIE, INC.'s track record. Key indicators would include past performance evaluations on similar contracts, any history of contract disputes or terminations, and the types of properties and services they have managed. For disaster relief contexts, experience with rapid deployment, tenant coordination under stressful circumstances, and adherence to specific agency protocols (like FEMA's) would be critical factors. Without specific past performance data, it's difficult to definitively gauge their suitability beyond the current award.

How does the awarded price compare to market rates for residential property management in Florida for similar types of properties and service levels?

To benchmark the $236,102.40 award, one would need to compare it against prevailing market rates for residential property management in the specific geographic areas of Florida where the two units are located. This comparison should account for the duration of the contract (approximately 22 months) and the full scope of services provided (e.g., rent collection, maintenance, tenant relations, legal compliance). Typical property management fees can range from 8-12% of monthly rent, plus potential fees for leasing, maintenance coordination, and administrative tasks. A detailed analysis would involve obtaining quotes from private sector property managers for comparable services in the relevant Florida counties.

What are the specific performance metrics and deliverables outlined in the contract to ensure the quality of property management services?

The provided data does not detail the specific performance metrics or deliverables. However, a typical property management contract would include requirements for timely response to maintenance requests, regular property inspections, effective tenant communication and issue resolution, adherence to lease terms, and accurate financial reporting. Performance would likely be evaluated based on tenant satisfaction, property condition reports, and compliance with lease agreements and program requirements. The contract administrator at FEMA would be responsible for monitoring these aspects.

What is the historical spending pattern for property management services under FEMA's Direct Lease Program, and how does this award fit within that trend?

Analyzing historical spending for FEMA's Direct Lease Program requires accessing detailed procurement data over several fiscal years. This would involve identifying all contracts awarded for property management under this program, noting their values, durations, and geographic locations. This specific $236,102.40 award for two units in Florida would then be compared to the average contract value, the number of units managed per contract, and the typical duration of such services in past disaster recovery efforts. Understanding this trend helps determine if this award is consistent with historical resource allocation or represents an outlier.

Are there any identified risks associated with the contractor, LIMA CHARLIE, INC., or the nature of managing properties for disaster victims?

Potential risks associated with LIMA CHARLIE, INC. would typically be assessed through their past performance record, financial stability, and any history of compliance issues. For managing properties for disaster victims, specific risks include the potential for heightened tenant needs and expectations due to trauma, the possibility of property damage from the disaster itself requiring rapid assessment and repair, and the need for culturally sensitive communication. Ensuring the contractor has robust protocols for handling these sensitive situations and maintaining property integrity under challenging conditions is crucial.

Industry Classification

NAICS: Real Estate and Rental and Leasing › Activities Related to Real Estate › Residential Property Managers

Product/Service Code: LEASE/RENT FACILITIES › LEASE/RENTAL OF BUILDINGS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2104 PARK RIDGE DR, RIVERBANK, CA, 95367

Business Categories: Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $361,329

Exercised Options: $236,102

Current Obligation: $236,102

Actual Outlays: $122,744

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 70FBR423A00000015

IDV Type: BPA

Timeline