DHS Awards $4.4M Custodial Contract to Professional Contract Services, Inc. in Texas

Contract Overview

Contract Amount: $4,426,465 ($4.4M)

Contractor: Professional Contract Services, Inc.

Awarding Agency: Department of Homeland Security

Start Date: 2024-06-01

End Date: 2026-05-31

Contract Duration: 729 days

Daily Burn Rate: $6.1K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THE BIG BEND SECTOR INTENTS TO CONTRACT CUSTODIAL AND GROUNDS MAINTNENCE

Place of Performance

Location: MARFA, PRESIDIO County, TEXAS, 79843

State: Texas Government Spending

Plain-Language Summary

Department of Homeland Security obligated $4.4 million to PROFESSIONAL CONTRACT SERVICES, INC. for work described as: THE BIG BEND SECTOR INTENTS TO CONTRACT CUSTODIAL AND GROUNDS MAINTNENCE Key points: 1. Contract awarded for custodial and grounds maintenance in the Big Bend sector. 2. Professional Contract Services, Inc. is the sole awardee. 3. The contract is a firm-fixed-price definitive contract. 4. This award falls under the Janitorial Services (NAICS 561720) category.

Value Assessment

Rating: fair

The contract value of $4.4M over two years for custodial and grounds maintenance is within a reasonable range for large-scale facilities. However, without specific details on the scope of services and square footage, a precise comparison is difficult.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was not available for competition, indicating a limited competition approach. This method may lead to higher prices than a fully competitive process, as potential cost savings from market forces are not fully realized.

Taxpayer Impact: The lack of full competition limits the potential for cost savings, meaning taxpayers may not be receiving the most economical price for these essential services.

Public Impact

Ensures cleanliness and upkeep of critical border facilities. Supports operational readiness of U.S. Customs and Border Protection. Provides essential services to maintain a safe and functional environment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition raises concerns about price optimization.
Lack of detailed scope may obscure true value for money.

Positive Signals

Essential service for border operations.
Firm-fixed-price contract provides cost certainty.

Sector Analysis

This contract falls within the facilities support services sector, specifically janitorial services. Spending in this sector is generally stable, driven by the ongoing need for building maintenance across government agencies.

Small Business Impact

The data indicates this contract was not awarded to a small business, as the 'sb' field is false. There is no indication of subcontracting opportunities for small businesses within this award.

Oversight & Accountability

The award is a definitive contract, suggesting it has undergone standard procurement processes. However, the limited competition aspect warrants further oversight to ensure fair pricing and effective service delivery.

Related Government Programs

Janitorial Services
Department of Homeland Security Contracting
U.S. Customs and Border Protection Programs

Risk Flags

Limited competition
Potential for unoptimized pricing
Lack of detailed scope for value assessment

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $4.4 million to PROFESSIONAL CONTRACT SERVICES, INC.. THE BIG BEND SECTOR INTENTS TO CONTRACT CUSTODIAL AND GROUNDS MAINTNENCE

Who is the contractor on this award?

The obligated recipient is PROFESSIONAL CONTRACT SERVICES, INC..

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (U.S. Customs and Border Protection).

What is the total obligated amount?

The obligated amount is $4.4 million.

What is the period of performance?

Start: 2024-06-01. End: 2026-05-31.

What specific factors led to the decision to limit competition for this custodial and grounds maintenance contract?

The provided data states the contract was 'NOT AVAILABLE FOR COMPETITION,' which is a strong indicator of a limited competition strategy. This could be due to various reasons, such as specific performance requirements, urgency, or existing relationships with qualified vendors. However, without further documentation or justification from the agency, the precise rationale remains unclear and warrants deeper investigation to ensure it aligns with federal procurement regulations and best practices for achieving value.

How does the firm-fixed-price structure impact the risk for both the government and the contractor in this scenario?

A firm-fixed-price contract shifts most of the cost risk to the contractor. This means Professional Contract Services, Inc. is responsible for any cost overruns incurred while performing the custodial and grounds maintenance. For the government (DHS), this provides budget certainty, as the price is fixed regardless of the contractor's actual costs. However, if the contractor significantly underestimates costs, they may cut corners on service quality to maintain profitability, which could be a risk to the government.

What is the potential impact of this contract on the operational efficiency of U.S. Customs and Border Protection facilities in the Big Bend sector?

The contract directly supports the operational efficiency of CBP facilities by ensuring a clean and well-maintained environment. This is crucial for the health, safety, and morale of personnel, as well as for presenting a professional image. Well-maintained facilities can also prevent issues like pest infestations or structural damage, which could otherwise disrupt operations. The effectiveness hinges on the quality of services provided by Professional Contract Services, Inc. and the clarity of the performance standards outlined in the contract.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 70B03C24R00000039

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 718 W FM 1626, AUSTIN, TX, 78748

Business Categories: AbilityOne Program Participant, Category Business, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $11,076,912

Exercised Options: $4,426,465

Current Obligation: $4,426,465

Actual Outlays: $2,745,804

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline