DOT awards $262K contract for janitorial services at PVD ATCT, highlighting firm fixed-price agreement

Contract Overview

Contract Amount: $262,556 ($262.6K)

Contractor: Universal Cleaning Concepts, LLC

Awarding Agency: Department of Transportation

Start Date: 2023-02-24

End Date: 2027-02-28

Contract Duration: 1,465 days

Daily Burn Rate: $179/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: PROVIDE ALL LABOR, MATERIALS AND SUPPLIES FOR THE JANITORIAL SERVICES AT THE PVD ATCT IN WARWICK, RI.

Place of Performance

Location: WARWICK, KENT County, RHODE ISLAND, 02886

State: Rhode Island Government Spending

Plain-Language Summary

Department of Transportation obligated $262,556 to UNIVERSAL CLEANING CONCEPTS, LLC for work described as: PROVIDE ALL LABOR, MATERIALS AND SUPPLIES FOR THE JANITORIAL SERVICES AT THE PVD ATCT IN WARWICK, RI. Key points: 1. Contract awarded to Universal Cleaning Concepts, LLC for janitorial services. 2. The contract is a firm-fixed-price definitive contract, indicating predictable costs. 3. Services are for the PVD Air Traffic Control Tower in Warwick, RI. 4. The contract duration is 1465 days, spanning from February 2023 to February 2027. 5. This award represents a specific instance of facility support services procurement. 6. The contract was awarded under full and open competition.

Value Assessment

Rating: good

The contract value of $262,556 for janitorial services over approximately four years appears reasonable for a single facility. Benchmarking against similar contracts for janitorial services at federal facilities of comparable size and scope would provide a more precise value assessment. The firm-fixed-price structure helps manage cost certainty for the government, suggesting a good understanding of the service requirements and associated costs.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded through full and open competition, indicating that multiple vendors had the opportunity to bid. This process is designed to foster a competitive environment, which typically leads to better pricing and service quality. The presence of a single award suggests that Universal Cleaning Concepts, LLC offered the best value among the competing proposals.

Taxpayer Impact: Full and open competition ensures that taxpayer dollars are used efficiently by driving down costs through market forces, providing the government with the best possible price for essential services.

Public Impact

The primary beneficiaries are the Federal Aviation Administration (FAA) and its personnel at the PVD ATCT, who will receive a clean and well-maintained working environment. The service delivered is comprehensive janitorial support, ensuring the upkeep of the facility. The geographic impact is localized to Warwick, Rhode Island, specifically at the PVD Air Traffic Control Tower. The contract supports local employment through the janitorial service provider, Universal Cleaning Concepts, LLC.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded under full and open competition, suggesting a robust bidding process.
Firm-fixed-price contract type provides cost predictability.
Long-term duration (over 4 years) indicates a stable service requirement and potential for contractor efficiency.
Contract awarded to a specific LLC, potentially a small or medium-sized business, contributing to economic diversity.

Sector Analysis

The janitorial services sector is a mature and competitive market, essential for the maintenance of federal facilities. This contract falls under the broader category of facility support services. Spending in this area is consistent across various federal agencies to ensure operational readiness and a safe working environment. Benchmarks for similar contracts often vary based on facility size, location, and specific service requirements, but typically represent a small fraction of an agency's overall operational budget.

Small Business Impact

The contract was not set aside for small businesses, and the awardee, Universal Cleaning Concepts, LLC, is not explicitly identified as a small business in the provided data. However, the nature of janitorial services often involves small and medium-sized businesses. Further investigation into the size status of Universal Cleaning Concepts, LLC would be needed to determine its impact on the small business ecosystem and potential subcontracting opportunities.

Oversight & Accountability

Oversight for this contract would typically reside with the Federal Aviation Administration (FAA) contracting officer and contract specialists. Performance monitoring and quality assurance are standard procedures to ensure services meet the contract's specifications. Transparency is generally maintained through contract databases like FPDS, where award details are publicly accessible. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Building Maintenance Contracts
Air Traffic Control Facility Operations
General Services Administration (GSA) Facility Support Contracts
Department of Transportation Facility Management

Risk Flags

Potential for service quality degradation if contractor performance is not adequately monitored.
Risk of disruption if contractor faces financial difficulties or operational issues.
Ensuring compliance with all federal health, safety, and security regulations for janitorial staff.

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $262,556 to UNIVERSAL CLEANING CONCEPTS, LLC. PROVIDE ALL LABOR, MATERIALS AND SUPPLIES FOR THE JANITORIAL SERVICES AT THE PVD ATCT IN WARWICK, RI.

Who is the contractor on this award?

The obligated recipient is UNIVERSAL CLEANING CONCEPTS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $262,556.

What is the period of performance?

Start: 2023-02-24. End: 2027-02-28.

What is the track record of Universal Cleaning Concepts, LLC in performing federal contracts?

Information regarding the specific track record of Universal Cleaning Concepts, LLC in performing federal contracts is not detailed in the provided data. A comprehensive assessment would require reviewing their past performance evaluations, any reported disputes or contract terminations, and the types and values of previous federal awards. This information is typically available through federal procurement databases and past performance reporting systems. Without this data, it's difficult to definitively assess their reliability and past success in fulfilling similar service agreements for government entities.

How does the awarded price compare to market rates for janitorial services in Rhode Island?

The provided data does not include specific market rate comparisons for janitorial services in Rhode Island. To benchmark this $262,556 contract against market rates, one would need to gather data on average hourly wages for janitorial staff, costs of cleaning supplies, overhead, and profit margins for similar-sized commercial cleaning companies operating in the Warwick, RI area. Factors such as the frequency of service, specific cleaning tasks required (e.g., specialized floor care, window washing), and the square footage of the PVD ATCT would also influence a fair market price comparison. The firm-fixed-price nature suggests the government believes this price is competitive and covers all anticipated costs.

What are the primary risks associated with this janitorial services contract?

Key risks for this janitorial services contract include potential service quality issues if the contractor fails to meet performance standards, leading to an unhygienic or unsafe work environment at the PVD ATCT. Another risk is contractor default or financial instability, which could disrupt essential services. Personnel-related risks, such as high staff turnover or inadequate background checks for personnel accessing a secure federal facility, are also concerns. Furthermore, unforeseen increases in the cost of cleaning supplies or labor could impact the contractor's profitability under a firm-fixed-price agreement, potentially leading to requests for modification or reduced service quality if not managed effectively.

How effective is the firm-fixed-price contract type in ensuring value for this janitorial service?

The firm-fixed-price (FFP) contract type is generally effective in ensuring value for janitorial services by establishing a set price for the defined scope of work. This shifts the risk of cost overruns to the contractor, incentivizing them to manage their resources efficiently and control expenses. For the government, it provides budget certainty and predictability, as the total cost is known upfront, assuming the scope of work does not change. The effectiveness hinges on a well-defined Statement of Work (SOW) and robust performance monitoring to ensure the contractor delivers the agreed-upon quality and quantity of services within the fixed price.

What is the historical spending pattern for janitorial services at the PVD ATCT or similar FAA facilities?

Historical spending data for janitorial services specifically at the PVD ATCT is not provided. To analyze historical spending patterns, one would need to examine prior contracts awarded for these services at this location or comparable FAA facilities. This would involve looking at contract values, durations, and any adjustments over time. Understanding these patterns can reveal trends in pricing, service scope changes, and the consistency of contractor performance. Without this historical context, it is challenging to assess if the current $262,556 award represents an increase, decrease, or stable level of spending for these essential facility maintenance services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 697DCK-23-R-00014

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 77 BURGESS AVE, EAST PROVIDENCE, RI, 02914

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $325,200

Exercised Options: $262,556

Current Obligation: $262,556

Actual Outlays: $191,496

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline