DOT Awards $1.44M for Lab Software Support to Advanced Sciences and Technologies, LLC

Contract Overview

Contract Amount: $1,443,838 ($1.4M)

Contractor: Advanced Sciences and Technologies, LLC

Awarding Agency: Department of Transportation

Start Date: 2024-09-13

End Date: 2026-09-15

Contract Duration: 732 days

Daily Burn Rate: $2.0K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: TIME AND MATERIALS

Sector: IT

Official Description: LABORATORY PORTFOLIO MANAGEMENT SOFTWARE DEVELOPMENT & MAINTENANCE SUPPORT SERVICES CONTRACT/DO# SETIS TORFP 2411 TYPE OF LOA FUNDS: F&E

Place of Performance

Location: ATLANTIC CITY, ATLANTIC County, NEW JERSEY, 08405

State: New Jersey Government Spending

Plain-Language Summary

Department of Transportation obligated $1.4 million to ADVANCED SCIENCES AND TECHNOLOGIES, LLC for work described as: LABORATORY PORTFOLIO MANAGEMENT SOFTWARE DEVELOPMENT & MAINTENANCE SUPPORT SERVICES CONTRACT/DO# SETIS TORFP 2411 TYPE OF LOA FUNDS: F&E Key points: 1. Contract awarded for essential laboratory portfolio management software development and maintenance. 2. Advanced Sciences and Technologies, LLC secured the contract. 3. The contract falls under Engineering Services (NAICS 541330). 4. Funding is allocated from F&E (Facilities & Equipment) funds.

Value Assessment

Rating: fair

The contract value of $1.44M over two years appears reasonable for specialized software development and maintenance. Benchmarking against similar IT service contracts would provide a clearer picture of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded through full and open competition after exclusion of sources, indicating a competitive bidding process. This method generally promotes price discovery and fair market value.

Taxpayer Impact: The award represents a modest investment in critical infrastructure for the FAA, aiming to improve operational efficiency and data management.

Public Impact

Ensures continued functionality and development of vital laboratory management software. Supports the Federal Aviation Administration's operational and research capabilities. Potential for improved data accuracy and accessibility within the FAA's laboratory operations.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics in provided data.
Potential for scope creep in software development and maintenance.
Reliance on a single vendor for critical software support.

Positive Signals

Awarded through full and open competition.
Supports essential FAA functions.
Clear contract duration and funding type.

Sector Analysis

This contract falls within the IT services sector, specifically focusing on software development and maintenance. Spending benchmarks for similar government IT support contracts vary widely based on complexity and scope.

Small Business Impact

The data does not indicate any specific provisions or set-asides for small businesses in this contract award. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

Oversight will be crucial to ensure the software development and maintenance meet FAA requirements and deliver value. The FAA's existing contract management processes should provide accountability.

Related Government Programs

Engineering Services
Department of Transportation Contracting
Federal Aviation Administration Programs

Risk Flags

Potential for cost overruns if scope is not tightly managed.
Dependence on vendor expertise for critical system maintenance.
Risk of outdated technology if development is not forward-looking.
Need for robust oversight to ensure contract compliance and performance.

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $1.4 million to ADVANCED SCIENCES AND TECHNOLOGIES, LLC. LABORATORY PORTFOLIO MANAGEMENT SOFTWARE DEVELOPMENT & MAINTENANCE SUPPORT SERVICES CONTRACT/DO# SETIS TORFP 2411 TYPE OF LOA FUNDS: F&E

Who is the contractor on this award?

The obligated recipient is ADVANCED SCIENCES AND TECHNOLOGIES, LLC.

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $1.4 million.

What is the period of performance?

Start: 2024-09-13. End: 2026-09-15.

What are the key performance indicators (KPIs) for this software development and maintenance contract, and how will they be measured to ensure successful delivery and value for money?

Key performance indicators would typically include software uptime, bug resolution times, successful feature implementation, and user satisfaction. These would be measured through regular reporting, system monitoring tools, and user feedback mechanisms. The FAA's contracting officer's representative (COR) would be responsible for tracking these KPIs against contract deliverables to ensure the vendor meets its obligations and provides value.

What is the risk of vendor lock-in or dependency given the ongoing nature of software development and maintenance support, and what mitigation strategies are in place?

The risk of vendor lock-in is present, especially with specialized software. Mitigation strategies could include ensuring clear intellectual property rights, requiring comprehensive documentation, and planning for potential future transitions to different vendors or in-house solutions. Regular performance reviews and competitive re-procurement cycles can also help manage this risk.

How will the effectiveness of this software in improving laboratory portfolio management be assessed post-implementation, and what are the expected tangible benefits for the FAA?

Effectiveness will be assessed through metrics like reduced data entry errors, faster retrieval of laboratory information, improved resource allocation, and enhanced reporting capabilities. Tangible benefits are expected to include increased operational efficiency, better decision-making based on accurate data, and potential cost savings through optimized laboratory processes.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: SETIS TORFP 2411

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 20 E TAUNTON STE 301, BERLIN, NJ, 08009

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,649,858

Exercised Options: $1,443,838

Current Obligation: $1,443,838

Actual Outlays: $1,040,102

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 693KA822D00023

IDV Type: IDC

Timeline