EPA Awards $7.57M Records Management Contract to Kenney Business Solutions Inc. for Region 2 File Rooms
Contract Overview
Contract Amount: $7,571,637 ($7.6M)
Contractor: Kenney Business Solutions Inc
Awarding Agency: Environmental Protection Agency
Start Date: 2022-03-31
End Date: 2027-04-05
Contract Duration: 1,831 days
Daily Burn Rate: $4.1K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 2
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: RECORDS MANAGEMENT SUPPORT SERVICES FOR FOUR FILE ROOMS IN EPA REGION 2 (NEW YORK AND NEW JERSEY).
Place of Performance
Location: NEW YORK, NEW YORK County, NEW YORK, 10007
State: New York Government Spending
Plain-Language Summary
Environmental Protection Agency obligated $7.6 million to KENNEY BUSINESS SOLUTIONS INC for work described as: RECORDS MANAGEMENT SUPPORT SERVICES FOR FOUR FILE ROOMS IN EPA REGION 2 (NEW YORK AND NEW JERSEY). Key points: 1. Contract value of $7.57 million over approximately 5 years. 2. Awarded under full and open competition. 3. Potential risk in time and materials pricing structure. 4. Services fall under Document Preparation, a common administrative support sector.
Value Assessment
Rating: fair
The contract is a Time and Materials (T&M) type, which can lead to cost overruns if not closely managed. Benchmarking T&M contracts for similar records management services is difficult without detailed labor categories and rates.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded through full and open competition, suggesting a competitive bidding process. However, the T&M pricing structure may limit price discovery compared to fixed-price contracts.
Taxpayer Impact: Taxpayer funds are being used for essential records management. The T&M structure necessitates vigilant oversight to ensure cost-effectiveness and prevent unnecessary expenditures.
Public Impact
Ensures continued operation of four critical file rooms in EPA Region 2. Supports environmental data integrity and accessibility. Provides employment opportunities through Kenney Business Solutions Inc.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials pricing
- Contract duration of nearly 5 years
Positive Signals
- Full and open competition
- Essential service provision
Sector Analysis
This contract falls within administrative support services, specifically document preparation and management. Spending in this sector is generally stable, driven by ongoing operational needs across government agencies.
Small Business Impact
The contract was awarded to Kenney Business Solutions Inc. It is not specified if this is a small business, and there is no indication of small business subcontracting goals.
Oversight & Accountability
The Environmental Protection Agency is the contracting and awarding agency. Oversight will be crucial to manage the Time and Materials aspect of the contract and ensure adherence to scope.
Related Government Programs
- Document Preparation Services
- Environmental Protection Agency Contracting
- Environmental Protection Agency Programs
Risk Flags
- Potential for cost overruns due to T&M pricing
- Lack of defined unit costs for benchmarking
- Long contract duration may reduce future competition opportunities
- No clear indication of small business participation
Tags
document-preparation-services, environmental-protection-agency, ny, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Environmental Protection Agency awarded $7.6 million to KENNEY BUSINESS SOLUTIONS INC. RECORDS MANAGEMENT SUPPORT SERVICES FOR FOUR FILE ROOMS IN EPA REGION 2 (NEW YORK AND NEW JERSEY).
Who is the contractor on this award?
The obligated recipient is KENNEY BUSINESS SOLUTIONS INC.
Which agency awarded this contract?
Awarding agency: Environmental Protection Agency (Environmental Protection Agency).
What is the total obligated amount?
The obligated amount is $7.6 million.
What is the period of performance?
Start: 2022-03-31. End: 2027-04-05.
What is the estimated total cost per year for these records management services?
The total award is $7,571,637.10 over approximately 1831 days (roughly 5 years). This averages to about $4.13 million per year. However, as a Time and Materials contract, actual spending could fluctuate based on labor hours and material costs incurred.
What are the specific risks associated with the Time and Materials pricing structure for this contract?
The primary risk of a Time and Materials contract is the potential for cost overruns, as the government pays for actual labor hours and material costs. Without strong oversight and defined ceilings, the contractor may not be incentivized to control costs efficiently, leading to higher overall spending than anticipated.
How does this contract contribute to the EPA's overall mission effectiveness?
Effective records management is crucial for the EPA's mission, ensuring the accessibility, integrity, and long-term preservation of environmental data and documents. This contract supports regulatory compliance, scientific research, and public information dissemination, all vital components of the EPA's environmental protection mandate.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Document Preparation Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 68HE0222Q0006
Offers Received: 2
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 824 JOHN MARSHALL HWY STE 202, FRONT ROYAL, VA, 22630
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $10,503,445
Exercised Options: $10,503,445
Current Obligation: $7,571,637
Actual Outlays: $6,514,641
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 47QSMA18D08QG
IDV Type: FSS
Timeline
Start Date: 2022-03-31
Current End Date: 2027-04-05
Potential End Date: 2027-04-05 00:00:00
Last Modified: 2026-03-03
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