SEC awards $1.99M for office relocation services to Proven Management LLC

Contract Overview

Contract Amount: $1,993,915 ($2.0M)

Contractor: Proven Management LLC

Awarding Agency: Securities and Exchange Commission

Start Date: 2022-01-01

End Date: 2026-12-31

Contract Duration: 1,825 days

Daily Burn Rate: $1.1K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: HEADQUARTERS ON-SITE OFFICE RELOCATION AND MOVE SERVICES

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20549

State: District of Columbia Government Spending

Plain-Language Summary

Securities and Exchange Commission obligated $2.0 million to PROVEN MANAGEMENT LLC for work described as: HEADQUARTERS ON-SITE OFFICE RELOCATION AND MOVE SERVICES Key points: 1. Contract awarded through a competitive process, suggesting potential for good value. 2. Services include on-site office relocation and move services, a specialized niche. 3. The contract duration of five years indicates a long-term need for these services. 4. Fixed-price contract type helps manage cost certainty for the agency. 5. Geographic focus on Washington D.C. aligns with SEC's headquarters location.

Value Assessment

Rating: good

The contract value of approximately $2 million over five years for relocation services appears reasonable, especially considering the specialized nature of moving sensitive office goods and equipment. Benchmarking against similar government contracts for office moves of comparable size and scope would provide a more precise value assessment. However, the fixed-price nature of the contract offers cost predictability.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), indicating a full and open competition for contracts below a certain threshold. While the specific number of bidders is not provided, the use of SAP generally encourages broad participation, which can lead to competitive pricing and better value for the government. The agency's decision to compete this requirement suggests they sought the best available offer.

Taxpayer Impact: A competed contract, even under SAP, generally results in better pricing for taxpayers compared to sole-source awards, as it leverages market forces to drive down costs.

Public Impact

The Securities and Exchange Commission (SEC) benefits from a streamlined and efficient relocation process for its headquarters. Employees and operations are expected to experience minimal disruption during the move. The services ensure the secure and organized transfer of office goods and equipment. The primary geographic impact is within Washington D.C., where the SEC is headquartered.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific details on the number of bidders limits a full assessment of competition intensity.
The duration of the contract (5 years) could potentially lock in pricing that might become less competitive over time if market rates decrease significantly.

Positive Signals

The contract was competed, indicating an effort to secure competitive pricing.
The fixed-price contract type provides cost certainty for the agency.
The award to a single contractor for a specialized service can ensure focused expertise and efficient execution.

Sector Analysis

Office relocation and moving services represent a niche but essential segment within the broader professional services sector. Government agencies, particularly those with large headquarters or multiple facilities, frequently require these services for renovations, consolidations, or relocations. The market typically involves specialized logistics, secure handling of sensitive materials, and project management. Comparable spending benchmarks are difficult to establish without more specific service details, but government-wide spending on moving and relocation services is substantial.

Small Business Impact

Information regarding small business set-asides or subcontracting plans was not explicitly provided in the data. As the contract was competed under SAP, it's possible that small businesses had the opportunity to bid. However, without specific details on set-aside goals or actual subcontracting performance, the direct impact on the small business ecosystem remains unclear.

Oversight & Accountability

Oversight for this contract would typically fall under the contracting officer and the SEC's procurement department. The fixed-price nature of the contract provides a degree of accountability by defining the scope and cost upfront. Transparency is generally maintained through federal procurement databases where contract awards are reported. Specific Inspector General jurisdiction would depend on whether the contract falls under their audit purview.

Related Government Programs

Federal Government Moving Services
Government Relocation Contracts
Office Equipment Moving

Risk Flags

Potential for operational disruption during relocation.
Risk of damage to sensitive office equipment and documents.
Need for robust security protocols during transit.
Contract duration may limit future cost-saving opportunities.

Frequently Asked Questions

What is this federal contract paying for?

Securities and Exchange Commission awarded $2.0 million to PROVEN MANAGEMENT LLC. HEADQUARTERS ON-SITE OFFICE RELOCATION AND MOVE SERVICES

Who is the contractor on this award?

The obligated recipient is PROVEN MANAGEMENT LLC.

Which agency awarded this contract?

Awarding agency: Securities and Exchange Commission (Securities and Exchange Commission).

What is the total obligated amount?

The obligated amount is $2.0 million.

What is the period of performance?

Start: 2022-01-01. End: 2026-12-31.

What is the track record of Proven Management LLC in performing similar government contracts?

Information regarding Proven Management LLC's specific track record on similar government contracts is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations, contract history, and any reported issues or successes on previous federal awards. Understanding their experience with large-scale office relocations, particularly for government entities with stringent security and logistical requirements, is crucial for evaluating their capability to successfully execute this contract. Without this historical data, the assessment of their reliability and performance quality remains incomplete.

How does the awarded price compare to market rates for similar relocation services?

The provided data does not include specific line-item costs or detailed service descriptions that would allow for a direct comparison to market rates. The total award of $1.99 million over five years for headquarters relocation services in Washington D.C. needs to be broken down by service components (e.g., packing, moving, unpacking, storage, project management) to benchmark effectively. Factors such as the volume of goods, distance, complexity of the move, and specialized handling requirements significantly influence market pricing. A thorough analysis would involve obtaining quotes from commercial movers for comparable services in the same geographic area.

What are the primary risks associated with this office relocation contract?

Key risks for this office relocation contract include potential disruptions to agency operations, damage to sensitive equipment or documents during transit, and cost overruns if the scope of work expands beyond initial estimates, despite the fixed-price structure. Delays in the relocation timeline could also impact productivity and employee morale. Furthermore, ensuring the security and confidentiality of information during the move is paramount. The contractor's ability to manage these risks effectively, including contingency planning for unforeseen issues, is critical to the contract's success.

How effective is the fixed-price contract type in ensuring value for this specific service?

The fixed-price contract type is generally effective in ensuring value for services where the scope of work is well-defined and unlikely to change significantly, such as office relocation. It shifts the risk of cost overruns to the contractor, providing the agency with budget certainty. For this contract, it incentivizes Proven Management LLC to perform the relocation efficiently within the agreed-upon price. However, if unforeseen complexities arise that necessitate scope changes, the fixed-price nature could lead to contract modifications or disputes if not managed carefully, potentially impacting the overall value.

What is the historical spending pattern for office relocation services at the SEC?

The provided data does not include historical spending patterns for office relocation services at the SEC. To assess this contract within a historical context, one would need to examine past awards for similar services by the SEC, including the number of contracts, their values, durations, and the contractors involved. Understanding whether this $1.99 million award represents an increase or decrease in spending, or if it's a typical investment for major relocations, would provide valuable insight into the agency's resource allocation for such needs and whether this award aligns with past trends.

Industry Classification

NAICS: Transportation and Warehousing › Specialized Freight Trucking › Used Household and Office Goods Moving

Product/Service Code: TRANSPORT, TRAVEL, RELOCATION › RELOCATION OR TRAVEL AGENT SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 440 1ST ST NW STE 740, WASHINGTON, DC, 20001

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Limited Liability Corporation, Minority Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $1,993,915

Exercised Options: $1,993,915

Current Obligation: $1,993,915

Actual Outlays: $1,442,544

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 50310221A0022

IDV Type: BPA

Timeline