VA awards $4.3M contract for interior design and medical equipment planning at Long Beach Healthcare System

Contract Overview

Contract Amount: $4,295,747 ($4.3M)

Contractor: SJS Executives, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2024-03-02

End Date: 2025-09-01

Contract Duration: 548 days

Daily Burn Rate: $7.8K/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: OPY4 - INTERIOR DESIGNER, ASSISTANT INTERIOR DESIGNER, AND MEDICAL EQUIPMENT PLANNER FOR MAJOR LAUNCH ACTIVITIES AT THE VA LONG BEACH HEALTHCARE SYSTEM.

Place of Performance

Location: VIRGINIA BEACH, VIRGINIA BEACH CITY County, VIRGINIA, 23452

State: Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $4.3 million to SJS EXECUTIVES, LLC for work described as: OPY4 - INTERIOR DESIGNER, ASSISTANT INTERIOR DESIGNER, AND MEDICAL EQUIPMENT PLANNER FOR MAJOR LAUNCH ACTIVITIES AT THE VA LONG BEACH HEALTHCARE SYSTEM. Key points: 1. Contract focuses on specialized support services for a major healthcare facility launch. 2. Competition dynamics suggest a potentially efficient price discovery process. 3. Performance risk appears moderate given the nature of design and planning services. 4. The contract duration aligns with typical project timelines for facility activation. 5. This spending falls within the broader category of professional services for healthcare infrastructure. 6. The firm-fixed-price structure transfers some cost risk to the contractor.

Value Assessment

Rating: good

The contract value of $4.3 million for interior design and medical equipment planning appears reasonable for a major healthcare system launch. Benchmarking against similar projects is challenging without more specific details on the scope of services and the scale of the facility. However, the firm-fixed-price nature suggests that the contractor has assessed the risks and costs involved. The award to SJS Executives, LLC, a relatively new entity in federal contracting, warrants monitoring for performance.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), indicating a threshold for smaller value procurements. While the specific number of bidders is not provided, competition under SAP generally aims for a reasonable number of offers to ensure fair pricing. The full-and-open competition suggests that any responsible source could have bid, promoting a competitive environment.

Taxpayer Impact: The use of full-and-open competition, even under SAP, is beneficial for taxpayers as it encourages multiple vendors to offer their best pricing and services, potentially leading to cost savings.

Public Impact

Veterans receiving care at the VA Long Beach Healthcare System will benefit from a well-designed and equipped facility. Services include interior design and medical equipment planning, crucial for operational readiness. The geographic impact is localized to the Long Beach, California area. The contract supports specialized professional roles in design and healthcare planning.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited public information on SJS Executives, LLC's track record in large-scale healthcare projects.
Potential for scope creep if initial planning requirements are not clearly defined.

Positive Signals

Firm-fixed-price contract structure provides cost certainty.
Competition under SAP can lead to competitive pricing.
Contract supports a critical need for the VA healthcare system.

Sector Analysis

This contract falls within the professional services sector, specifically supporting healthcare infrastructure development and operational readiness. The market for interior design and medical equipment planning services for large facilities is competitive, with numerous firms offering specialized expertise. Spending in this area is often project-driven and tied to capital investments in healthcare infrastructure. Comparable spending benchmarks would typically be found in large construction and renovation projects for federal agencies, particularly within the healthcare domain.

Small Business Impact

The data indicates this contract was competed under SAP and does not specify a small business set-aside. Therefore, it is unlikely that small businesses were specifically targeted for this award through a set-aside. However, SJS Executives, LLC, as a contractor, may engage small businesses for subcontracting opportunities, depending on their own business structure and the nature of the services required. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

Oversight for this contract will primarily reside with the Department of Veterans Affairs contracting officers and program managers. As a delivery order under a larger contract vehicle (implied by 'AW: DELIVERY ORDER'), there may be established oversight mechanisms. Transparency is facilitated by public contract databases, though detailed performance metrics are not always publicly available. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

VA Capital Asset and Business Development Management
Healthcare Facility Design and Construction
Medical Equipment Procurement
Professional and Management Consulting Services

Risk Flags

Contractor performance history requires further investigation.
Potential for scope creep in complex healthcare facility projects.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $4.3 million to SJS EXECUTIVES, LLC. OPY4 - INTERIOR DESIGNER, ASSISTANT INTERIOR DESIGNER, AND MEDICAL EQUIPMENT PLANNER FOR MAJOR LAUNCH ACTIVITIES AT THE VA LONG BEACH HEALTHCARE SYSTEM.

Who is the contractor on this award?

The obligated recipient is SJS EXECUTIVES, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $4.3 million.

What is the period of performance?

Start: 2024-03-02. End: 2025-09-01.

What is the specific scope of interior design and medical equipment planning services required under this contract?

The contract, "OPY4 - INTERIOR DESIGNER, ASSISTANT INTERIOR DESIGNER, AND MEDICAL EQUIPMENT PLANNER FOR MAJOR LAUNCH ACTIVITIES AT THE VA LONG BEACH HEALTHCARE SYSTEM," indicates services related to the aesthetic and functional layout of spaces within the healthcare facility, as well as the planning and integration of necessary medical equipment. This likely includes space allocation, furniture selection, workflow optimization, and ensuring that the chosen medical equipment is compatible with the facility's infrastructure and operational needs. The 'major launch activities' suggest this is for a new facility or a significant expansion/renovation, requiring comprehensive planning to ensure a smooth operational start.

How does the $4.3 million award compare to similar contracts for healthcare facility planning and design?

Direct comparison of the $4.3 million award to similar contracts is difficult without detailed scope and scale information. However, for major healthcare system launches or significant renovations, this figure appears to be within a reasonable range for specialized planning and design services. Larger, more complex projects could easily exceed this amount, while smaller upgrades might cost less. The firm-fixed-price nature suggests the contractor has priced based on their assessment of the project's demands. Benchmarking would ideally involve comparing the cost per square foot or per functional unit of the healthcare space being planned.

What is the track record of SJS Executives, LLC in performing federal contracts, particularly within the healthcare sector?

Information on SJS Executives, LLC's track record is limited in publicly accessible federal contracting databases. As of the data provided, the company appears to be relatively new or has had minimal federal contract activity. Further investigation into their past performance, client references, and experience with similar projects, especially within the demanding healthcare sector, would be crucial for a comprehensive risk assessment. The VA's due diligence process would have included an assessment of their capabilities before awarding this contract.

What are the potential risks associated with this contract, and how are they being mitigated?

Potential risks include scope creep, where project requirements expand beyond the initial agreement, leading to cost overruns or schedule delays. Another risk is the contractor's potential lack of specialized experience in large-scale healthcare facility planning, given limited public information. Mitigation strategies likely include clear contract definition, robust project management by the VA, regular progress reviews, and the firm-fixed-price structure which incentivizes the contractor to manage costs effectively. The VA's oversight will be key to identifying and addressing any emerging issues.

What is the historical spending pattern for interior design and medical equipment planning services at the VA Long Beach Healthcare System or similar facilities?

Historical spending data specifically for 'interior design and medical equipment planning' at the VA Long Beach Healthcare System is not readily available in the provided data. However, the Department of Veterans Affairs (VA) consistently invests significant funds in maintaining and upgrading its healthcare facilities. Spending on such services is typically project-driven, tied to capital improvement budgets, new construction, or major renovations. Analyzing broader VA capital expenditures and construction/renovation contracts would provide context for the scale of investment in facility readiness, though granular data on planning services is often embedded within larger project costs.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Employment Services › Temporary Help Services

Product/Service Code: ARCHITECT/ENGINEER SERVICES › ARCH-ENG SVCS - GENERAL

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 440 VIKING DR STE 230, VIRGINIA BEACH, VA, 23452

Business Categories: Category Business, Hispanic American Owned Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $4,295,747

Exercised Options: $4,295,747

Current Obligation: $4,295,747

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C26220D0022

IDV Type: IDC

Timeline