VA awards $318K for Web Repository Scanning/Indexing Services to Access Information Management Corp

Contract Overview

Contract Amount: $318,609 ($318.6K)

Contractor: Access Information Management Corporation

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-03-01

End Date: 2026-09-30

Contract Duration: 213 days

Daily Burn Rate: $1.5K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: WEB REPOSITORY, SCANNING/INDEXING SERVICES

Place of Performance

Location: MATHER, SACRAMENTO County, CALIFORNIA, 95655

State: California Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $318,609.27 to ACCESS INFORMATION MANAGEMENT CORPORATION for work described as: WEB REPOSITORY, SCANNING/INDEXING SERVICES Key points: 1. Contract awarded to Access Information Management Corporation for web repository scanning and indexing. 2. The contract is a delivery order under a larger contract, indicating potential for future work. 3. The service falls under NAICS code 493110 (General Warehousing and Storage), which may not be the most precise fit for digital services. 4. The contract duration is 213 days, suggesting a focused, short-term need. 5. The award amount is relatively small, suggesting a pilot or specific project scope.

Value Assessment

Rating: fair

The award amount of $318,609.27 for scanning and indexing services appears reasonable for a 213-day period. Benchmarking against similar digital archiving or data management contracts would provide a clearer picture of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting a competitive bidding process. This method generally promotes price discovery and potentially better pricing for the government.

Taxpayer Impact: The relatively low award amount of $318K suggests a minimal direct taxpayer impact, but efficient service delivery is still important.

Public Impact

Veterans' access to digitized records may be improved through efficient scanning and indexing. The project supports the VA's ongoing efforts to modernize and manage its vast information repositories. Successful completion could lead to better data retrieval and management for VA personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential misclassification of digital services under a warehousing NAICS code.
Short contract duration might limit long-term strategic benefits or scalability.
Limited visibility into the specific technical requirements and quality standards for the scanning/indexing.

Positive Signals

Awarded through full and open competition.
Firm fixed price contract provides cost certainty.
Supports VA's modernization of information management.

Sector Analysis

The IT services sector, particularly data management and digitization, is a growing area of government spending. Benchmarks for similar scanning and indexing services vary widely based on volume, complexity, and format.

Small Business Impact

The data does not indicate whether small businesses were involved in the competition or subcontracting. Further analysis would be needed to assess small business participation.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Standard procurement oversight processes should apply to ensure performance and adherence to terms.

Related Government Programs

General Warehousing and Storage
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

NAICS code potentially misaligned with service type.
Short contract duration may limit long-term impact.
Need for clear data security and integrity protocols.
Potential for scope creep impacting fixed-price contract.
Limited information on specific performance metrics.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $318,609.27 to ACCESS INFORMATION MANAGEMENT CORPORATION. WEB REPOSITORY, SCANNING/INDEXING SERVICES

Who is the contractor on this award?

The obligated recipient is ACCESS INFORMATION MANAGEMENT CORPORATION.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $318,609.27.

What is the period of performance?

Start: 2026-03-01. End: 2026-09-30.

Is the NAICS code 493110 (General Warehousing and Storage) appropriate for digital scanning and indexing services, or could a more specific IT services code have been used?

While warehousing can involve physical storage, the description 'WEB REPOSITORY, SCANNING/INDEXING SERVICES' strongly suggests digital services. Using a warehousing NAICS code for digital work might indicate a less precise classification, potentially impacting how the contract is categorized and benchmarked against similar IT procurements. A more fitting NAICS code might exist within the Information Technology or Data Processing categories.

What is the potential risk of data integrity or security issues given the nature of scanning and indexing sensitive veteran information?

Scanning and indexing sensitive veteran information carries inherent risks. Ensuring the contractor employs robust data security protocols, adheres to privacy regulations (like HIPAA), and maintains data integrity throughout the process is crucial. The government should have clear performance standards and audit rights to mitigate these risks.

How does the firm fixed price structure impact the government's ability to manage scope creep or unforeseen technical challenges during the scanning and indexing process?

A firm fixed price contract provides cost certainty for the government, as the price is set regardless of the contractor's actual costs. However, it can make managing scope changes more challenging. If unforeseen technical issues arise or the scope needs adjustment, modifications to the contract will likely involve price increases, requiring careful negotiation and justification.

Industry Classification

NAICS: Transportation and Warehousing › Warehousing and Storage › General Warehousing and Storage

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4 1ST AVE, PEABODY, MA, 01960

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $318,609

Exercised Options: $318,609

Current Obligation: $318,609

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSMA23D08PZ

IDV Type: FSS

Timeline