VA awards $15.3M for Record Management Services to Access Information Management Corp
Contract Overview
Contract Amount: $15,343,060 ($15.3M)
Contractor: Access Information Management Corporation
Awarding Agency: Department of Veterans Affairs
Start Date: 2021-10-01
End Date: 2026-09-30
Contract Duration: 1,825 days
Daily Burn Rate: $8.4K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: RECORD MANAGEMENT SERVICES
Place of Performance
Location: WOBURN, MIDDLESEX County, MASSACHUSETTS, 01801
Plain-Language Summary
Department of Veterans Affairs obligated $15.3 million to ACCESS INFORMATION MANAGEMENT CORPORATION for work described as: RECORD MANAGEMENT SERVICES Key points: 1. Contract awarded to Access Information Management Corporation for $15.3 million. 2. Services are for Record Management, with a primary NAICS code of 518111. 3. The contract spans from October 1, 2021, to September 30, 2026. 4. Awarded under Full and Open Competition. 5. The contract type is Firm Fixed Price.
Value Assessment
Rating: good
The $15.3 million contract value over five years appears reasonable for comprehensive record management services. Benchmarking against similar large-scale government contracts for digital and physical record management would provide a more precise assessment of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating a robust process for soliciting bids and ensuring competitive pricing. This method generally leads to better price discovery and value for the government.
Taxpayer Impact: The competitive award process is expected to yield fair pricing, maximizing taxpayer value for essential record management services.
Public Impact
Ensures continuity of essential record management services for the Department of Veterans Affairs. Supports the VA's mission by maintaining secure and accessible records. Provides a stable contract for Access Information Management Corporation, potentially impacting its workforce and operations.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for scope creep if not managed tightly.
- Dependence on a single vendor for critical record management functions.
- Ensuring data security and compliance with all relevant regulations.
Positive Signals
- Awarded through full and open competition.
- Firm Fixed Price contract provides cost certainty.
- Long-term contract (5 years) offers stability.
Sector Analysis
Record management services are crucial for government agencies to maintain vital information. Spending in this sector is driven by regulatory compliance, digital transformation initiatives, and the need for secure data storage and retrieval. Benchmarks vary widely based on the scope (digital vs. physical) and scale of services.
Small Business Impact
The data does not indicate if small businesses were involved as subcontractors or prime contractors in this award. Further analysis would be needed to determine the extent of small business participation.
Oversight & Accountability
The contract was awarded under full and open competition, suggesting a transparent process. Ongoing oversight by the Department of Veterans Affairs will be critical to ensure performance, adherence to terms, and effective management of the contract.
Related Government Programs
- Internet Service Providers
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- Potential for vendor lock-in.
- Data security and privacy concerns.
- Ensuring long-term service quality and performance.
- Dependency on a single provider for critical functions.
Tags
internet-service-providers, department-of-veterans-affairs, ma, delivery-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $15.3 million to ACCESS INFORMATION MANAGEMENT CORPORATION. RECORD MANAGEMENT SERVICES
Who is the contractor on this award?
The obligated recipient is ACCESS INFORMATION MANAGEMENT CORPORATION.
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $15.3 million.
What is the period of performance?
Start: 2021-10-01. End: 2026-09-30.
What specific record management services are included in this $15.3 million contract?
The provided data identifies the contract as being for 'RECORD MANAGEMENT SERVICES' with a primary NAICS code of 518111 (Data Processing, Hosting, and Related Services). However, the specific deliverables, such as digitization, physical storage, retrieval, destruction, or specialized archival services, are not detailed. A comprehensive understanding requires reviewing the contract's statement of work.
What are the key risks associated with this long-term record management contract?
Key risks include vendor lock-in, potential for rising costs if not managed effectively, data security breaches, and the risk of service degradation over the five-year period. Ensuring robust performance metrics, regular audits, and contingency plans for service continuity are crucial mitigation strategies.
How does this contract contribute to the VA's overall mission effectiveness?
Effective record management is fundamental to the VA's mission of serving veterans. This contract ensures the secure, accessible, and compliant storage and retrieval of critical veteran health, benefits, and administrative records. Proper management supports timely decision-making, reduces administrative burdens, and maintains the integrity of veteran data.
Industry Classification
NAICS: Information › Internet Service Providers and Web Search Portals › Internet Service Providers
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 500 UNICORN PARK DRIVE, WOBURN, MA, 01801
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $25,471,697
Exercised Options: $15,343,060
Current Obligation: $15,343,060
Actual Outlays: $12,238,658
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: GS25F0005P
IDV Type: FSS
Timeline
Start Date: 2021-10-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2025-11-25
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