VA awards $4M for defibrillators and accessories to After Action Medical and Dental Supply, LLC

Contract Overview

Contract Amount: $4,027,185 ($4.0M)

Contractor: After Action Medical and Dental Supply, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-07-01

End Date: 2026-06-30

Contract Duration: 364 days

Daily Burn Rate: $11.1K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: VISN 19 EMERGENCY DEFIBRILLATORS, LICENSING AND ACCESSORIES TASK ORDER 6 LOCATIONS

Place of Performance

Location: INDIANAPOLIS, MARION County, INDIANA, 46241

State: Indiana Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $4.0 million to AFTER ACTION MEDICAL AND DENTAL SUPPLY, LLC for work described as: VISN 19 EMERGENCY DEFIBRILLATORS, LICENSING AND ACCESSORIES TASK ORDER 6 LOCATIONS Key points: 1. The contract value of $4.03 million for defibrillators and accessories represents a significant investment in critical medical equipment for the VISN 19 network. 2. Competition dynamics for this contract are assessed as 'full and open,' suggesting a potentially competitive bidding process that could drive favorable pricing. 3. The contract duration of one year (364 days) with a firm fixed-price structure indicates a defined scope and budget, mitigating cost overrun risks. 4. The award to After Action Medical and Dental Supply, LLC, requires an evaluation of their past performance and capacity to deliver specialized medical devices. 5. The primary sector focus is healthcare, specifically the provision of electromedical apparatus, aligning with the Department of Veterans Affairs' mission to serve veterans. 6. The absence of small business set-aside flags suggests the primary awardee is not a small business, and subcontracting opportunities for small businesses should be monitored.

Value Assessment

Rating: fair

Benchmarking the value of this contract requires detailed analysis of specific defibrillator models, quantities, and included accessories against market rates. Without this granular data, it's challenging to definitively assess value for money. However, the $4.03 million award for a one-year supply of critical medical equipment for multiple locations suggests a substantial procurement. Comparisons to similar task orders for defibrillators within the VA or other federal agencies would provide a more robust benchmark for pricing and overall value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under a 'full and open competition' solicitation, indicating that all responsible sources were permitted to submit bids. The number of bidders is not specified, but this procurement method generally fosters a competitive environment, which can lead to better pricing and innovation. The VA's commitment to full and open competition aims to ensure taxpayer dollars are used efficiently by selecting the best value offer.

Taxpayer Impact: A full and open competition process is beneficial for taxpayers as it maximizes the potential for competitive pricing and ensures that the government receives the most advantageous offers available in the market.

Public Impact

Veterans served by VISN 19 will benefit from the availability of up-to-date defibrillator equipment, crucial for emergency medical response. The contract ensures the supply of essential electromedical apparatus, including defibrillators, licensing, and accessories, to six specified locations. The geographic impact is concentrated within the VISN 19 network, which serves a large veteran population across multiple states. The contract supports the healthcare workforce by providing them with reliable and modern life-saving equipment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for supply chain disruptions if the awarded contractor faces production or delivery issues.
Ensuring the procured defibrillators meet the latest technological standards and are compatible with existing VA systems.
Verification of adequate training and maintenance support for the new equipment to maximize its lifespan and effectiveness.

Positive Signals

Awarded under a full and open competition, suggesting a robust selection process.
Firm fixed-price contract type helps control costs and provides budget certainty.
The contract addresses a critical need for life-saving medical equipment within the VA healthcare system.

Sector Analysis

The healthcare sector, particularly the medical device manufacturing industry, is characterized by rapid technological advancements and stringent regulatory requirements. This contract falls under the electromedical and electrotherapeutic apparatus manufacturing subsector (NAICS 334510). Spending in this area is critical for maintaining the operational readiness of healthcare facilities. Comparable spending benchmarks would involve analyzing other large-scale procurements of similar medical equipment by federal agencies or large hospital networks.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). This suggests that the primary award was made to a large business or that the nature of the requirement did not lend itself to a small business set-aside. Further analysis would be needed to determine if subcontracting opportunities exist for small businesses within the performance of this contract, which could still provide some benefit to the small business ecosystem.

Oversight & Accountability

Oversight for this contract will primarily reside with the Department of Veterans Affairs, specifically the VISN 19 network and the contracting officers responsible for managing the delivery order. Accountability measures are embedded in the firm fixed-price contract type, which obligates the contractor to deliver specified goods at an agreed-upon price. Transparency is generally maintained through federal procurement databases like FPDS-NG, where contract awards are reported. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

Department of Veterans Affairs Medical Equipment Procurement
VISN 19 Healthcare Services
Electromedical Apparatus Supply Contracts
Emergency Medical Equipment Federal Spending

Risk Flags

Potential for obsolescence of medical technology
Supply chain vulnerability for critical medical devices
Contractor performance risk
Ensuring adequate maintenance and training support

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $4.0 million to AFTER ACTION MEDICAL AND DENTAL SUPPLY, LLC. VISN 19 EMERGENCY DEFIBRILLATORS, LICENSING AND ACCESSORIES TASK ORDER 6 LOCATIONS

Who is the contractor on this award?

The obligated recipient is AFTER ACTION MEDICAL AND DENTAL SUPPLY, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $4.0 million.

What is the period of performance?

Start: 2025-07-01. End: 2026-06-30.

What is the track record of After Action Medical and Dental Supply, LLC in fulfilling federal contracts, particularly for defibrillators and related equipment?

A thorough review of After Action Medical and Dental Supply, LLC's contract history with the federal government, particularly the Department of Veterans Affairs and other healthcare-focused agencies, is necessary to assess their performance. This includes examining past awards, delivery performance, any instances of contract disputes or terminations, and customer satisfaction feedback. Specifically, understanding their experience with similar electromedical devices and their ability to meet delivery schedules and quality standards for critical medical equipment is paramount. Data from the Federal Procurement Data System (FPDS) would be the primary source for this analysis, looking for patterns in contract values, types, and performance ratings.

How does the awarded price of $4.03 million for defibrillators and accessories compare to market rates for similar equipment?

To benchmark the value, a detailed breakdown of the $4.03 million award is required, specifying the exact models of defibrillators, quantities, included accessories (e.g., pads, batteries, carry cases), and any associated licensing or maintenance agreements. This granular information would then be compared against current market prices from other medical supply distributors, manufacturer price lists, and recent federal contract awards for comparable equipment. Factors such as bulk purchasing discounts, delivery terms, and warranty provisions also influence the overall value. Without this detailed product and service breakdown, a precise value-for-money assessment against market rates is speculative.

What are the specific risks associated with this contract, and what mitigation strategies are in place?

Key risks include potential supply chain disruptions affecting the timely delivery of critical defibrillators, the risk of procuring equipment that quickly becomes obsolete due to rapid technological advancements, and the possibility of inadequate training or maintenance support leading to suboptimal equipment performance. Mitigation strategies likely involve the firm fixed-price contract structure, which incentivizes the contractor to manage their own risks. The VA's contracting officers will oversee performance, and contract clauses may require the vendor to provide specific warranty, maintenance, and training services. Proactive communication channels and contingency planning for supply chain issues would further mitigate these risks.

How effective is the Department of Veterans Affairs in procuring life-saving medical equipment like defibrillators through competitive bidding processes?

The effectiveness of the VA's procurement of life-saving medical equipment is generally assessed by its ability to acquire high-quality products at competitive prices, ensure timely delivery, and meet the clinical needs of veterans. The use of 'full and open competition' for this defibrillator contract suggests a commitment to leveraging market forces for optimal outcomes. Success is measured by the reliability of the equipment in critical situations, the overall cost-effectiveness of the procurement strategy, and the satisfaction of healthcare providers using the equipment. Analyzing historical data on VA defibrillator procurements, including price trends and performance feedback, would provide a clearer picture of overall effectiveness.

What are the historical spending patterns for defibrillators and related accessories within VISN 19 and the broader Department of Veterans Affairs?

Analyzing historical spending patterns for defibrillators and accessories within VISN 19 and the VA requires examining procurement data over several fiscal years. This would involve identifying the total amount spent annually, the primary contractors awarded these types of contracts, the average contract values, and the frequency of awards. Understanding these patterns can reveal trends in equipment replacement cycles, shifts in technology adoption, and the stability of pricing over time. Significant fluctuations or consistent high spending in this category would highlight the ongoing importance and resource allocation dedicated to ensuring adequate emergency response capabilities across the VA system.

Industry Classification

NAICS: Manufacturing › Navigational, Measuring, Electromedical, and Control Instruments Manufacturing › Electromedical and Electrotherapeutic Apparatus Manufacturing

Product/Service Code: MEDICAL/DENTAL/VETERINARY EQPT/SUPP

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4444 DECATUR BLVD STE 100, INDIANAPOLIS, IN, 46241

Business Categories: Category Business, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $4,027,185

Exercised Options: $4,027,185

Current Obligation: $4,027,185

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 36F79724D0071

IDV Type: FSS

Timeline