VA awards $137K contract for duct cleaning at Oscar Johnson VAMC to Air Flo Cleaning Systems LLC

Contract Overview

Contract Amount: $137,000 ($137.0K)

Contractor: AIR FLO Cleaning Systems LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-07-01

End Date: 2027-06-30

Contract Duration: 1,825 days

Daily Burn Rate: $75/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: DUCT CLEANING SERVICE AT OSCAR JOHNSON VAMC, IRON MOUNTAIN, MI

Place of Performance

Location: IRON MOUNTAIN, DICKINSON County, MICHIGAN, 49801

State: Michigan Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $137,000 to AIR FLO CLEANING SYSTEMS LLC for work described as: DUCT CLEANING SERVICE AT OSCAR JOHNSON VAMC, IRON MOUNTAIN, MI Key points: 1. The contract value is $137,000 over five years. 2. The award was made to Air Flo Cleaning Systems LLC. 3. The contract was competed under Simplified Acquisition Procedures (SAP). 4. The service is categorized under NAICS code 561790 (Other Services to Buildings and Dwellings).

Value Assessment

Rating: fair

The contract value of $137,000 over five years averages to $27,400 annually. Without specific benchmarks for duct cleaning services at VAMC facilities, it's difficult to definitively assess pricing, but it appears moderate for a multi-year service contract.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for limited competition. This method may not have achieved the most competitive pricing possible compared to full and open competition.

Taxpayer Impact: The $137,000 expenditure represents taxpayer funds allocated for essential facility maintenance at a VA medical center.

Public Impact

Ensures a healthier environment for veterans and staff at the Oscar Johnson VAMC. Supports a private company's revenue stream through government contracting. Contributes to the operational readiness and maintenance of critical healthcare infrastructure.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition under SAP may have resulted in a higher price.
Lack of detailed performance metrics in the provided data.
Potential for service quality variations over the 5-year period.

Positive Signals

Contract awarded for essential facility maintenance.
Long-term contract provides service stability.
Service supports a critical healthcare facility.

Sector Analysis

The 'Other Services to Buildings and Dwellings' sector encompasses a wide range of maintenance and repair activities. Spending in this area is consistent with the operational needs of federal facilities, including healthcare centers, to ensure a safe and functional environment.

Small Business Impact

The provided data does not indicate whether the awardee, Air Flo Cleaning Systems LLC, is a small business. Further analysis would be needed to determine the impact on small business participation.

Oversight & Accountability

The contract was awarded by the Department of Veterans Affairs, indicating internal oversight. However, the specifics of performance monitoring and accountability mechanisms are not detailed in the provided data.

Related Government Programs

Other Services to Buildings and Dwellings
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for higher cost due to limited competition.
Lack of detailed performance metrics.
Uncertainty regarding small business participation.
Long contract duration without clear performance review points.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $137,000 to AIR FLO CLEANING SYSTEMS LLC. DUCT CLEANING SERVICE AT OSCAR JOHNSON VAMC, IRON MOUNTAIN, MI

Who is the contractor on this award?

The obligated recipient is AIR FLO CLEANING SYSTEMS LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $137,000.

What is the period of performance?

Start: 2022-07-01. End: 2027-06-30.

What is the benchmark cost for similar duct cleaning services at other VA facilities or comparable healthcare institutions?

Establishing a benchmark for duct cleaning services at VA facilities or similar healthcare institutions is challenging without access to detailed contract databases and service scope comparisons. Factors like facility size, specific cleaning protocols, frequency, and regional labor costs significantly influence pricing. A comprehensive benchmark would require analyzing multiple contracts with similar service level agreements and geographic locations to identify a competitive price range.

What are the specific performance standards and quality assurance measures included in this contract to ensure effective duct cleaning?

The provided data does not specify the performance standards or quality assurance measures for this duct cleaning contract. Effective contracts typically include detailed scopes of work, measurable performance metrics (e.g., cleanliness levels, air quality improvements), inspection protocols, and remedies for non-performance. Without these details, assessing the effectiveness of the service and the contractor's adherence to requirements is difficult.

How does the limited competition under SAP impact the overall value for taxpayer money in this contract?

Limited competition under Simplified Acquisition Procedures (SAP) can potentially reduce the overall value for taxpayer money compared to full and open competition. SAP is designed for efficiency and speed for smaller dollar amounts, but it may not attract as many bidders or drive prices down as aggressively as a broader solicitation. While this contract's value is relatively modest, a more competitive process could have yielded further cost savings for the government.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Other Services to Buildings and Dwellings

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C25222Q0607

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 12015 TELEGRAPH RD, CARLETON, MI, 48117

Business Categories: Category Business, Economically Disadvantaged Women Owned Small Business, Self-Certified Small Disadvantaged Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $137,000

Exercised Options: $137,000

Current Obligation: $137,000

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline