VA awards $32,000 contract for exhaust hood cleaning at Canandaigua Medical Center

Contract Overview

Contract Amount: $32,000 ($32.0K)

Contractor: AIR FLO Cleaning Systems LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-05-22

End Date: 2027-04-30

Contract Duration: 708 days

Daily Burn Rate: $45/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 9

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CLEANING OF EXHAUST HOODS, VENTS, AND DUCTWORK LOCATED AT THE CANANDAIGUA VA MEDICAL CENTER.

Place of Performance

Location: CANANDAIGUA, ONTARIO County, NEW YORK, 14424

State: New York Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $32,000 to AIR FLO CLEANING SYSTEMS LLC for work described as: CLEANING OF EXHAUST HOODS, VENTS, AND DUCTWORK LOCATED AT THE CANANDAIGUA VA MEDICAL CENTER. Key points: 1. Contract value appears reasonable for specialized cleaning services. 2. Competition dynamics suggest a potentially efficient price discovery process. 3. Contract duration is moderate, aligning with service needs. 4. Performance risk seems low given the nature of the service. 5. Sector positioning is within facilities maintenance for healthcare. 6. Spending context is localized to a single medical center's needs.

Value Assessment

Rating: good

The contract value of $32,000 for exhaust hood cleaning over approximately two years appears to be within a reasonable range for specialized maintenance services at a medical facility. Benchmarking against similar contracts for building systems maintenance at VA medical centers would provide further context, but the scope seems contained. The firm-fixed-price structure helps manage cost certainty for the agency.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), indicating a competitive process for a contract valued at $32,000. While specific details on the number of bidders are not provided, the use of SAP generally encourages competition for smaller dollar procurements. The agency's decision to compete this service suggests an effort to obtain fair market value.

Taxpayer Impact: Competing this service, even under SAP, likely resulted in a more favorable price for taxpayers compared to a sole-source award.

Public Impact

Benefits the Department of Veterans Affairs by ensuring a safe and compliant environment at the Canandaigua VA Medical Center. Delivers essential maintenance services to prevent fire hazards and maintain air quality. Geographic impact is localized to the Canandaigua, New York area. Workforce implications are minimal, likely involving a small, specialized cleaning crew.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Contract competed under SAP, suggesting a competitive process.
Firm-fixed-price contract provides cost certainty.
Contract duration is reasonable for the scope of services.

Sector Analysis

This contract falls within the facilities maintenance and operations sector, specifically focusing on specialized cleaning of building systems. The market for such services is competitive, with numerous providers offering expertise in commercial kitchen exhaust systems. Spending in this area is crucial for maintaining operational safety and compliance in healthcare facilities, where hygiene and fire prevention are paramount.

Small Business Impact

Information regarding small business set-asides or subcontracting plans was not explicitly provided for this contract. As it was competed under SAP, it's possible that small businesses were among the bidders, but no specific set-aside was indicated. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

Oversight for this contract would primarily reside with the Department of Veterans Affairs contracting officer and facility management. Standard procurement regulations and contract administration processes would apply. Transparency is facilitated by the contract award being publicly available, allowing for general oversight.

Related Government Programs

VA Medical Facility Maintenance
Building Systems Cleaning Services
Healthcare Facilities Operations

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $32,000 to AIR FLO CLEANING SYSTEMS LLC. CLEANING OF EXHAUST HOODS, VENTS, AND DUCTWORK LOCATED AT THE CANANDAIGUA VA MEDICAL CENTER.

Who is the contractor on this award?

The obligated recipient is AIR FLO CLEANING SYSTEMS LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $32,000.

What is the period of performance?

Start: 2025-05-22. End: 2027-04-30.

What is the track record of AIR FLO CLEANING SYSTEMS LLC in performing similar government contracts?

A review of federal procurement databases would be necessary to ascertain the track record of AIR FLO CLEANING SYSTEMS LLC. This would involve searching for past awards to the company, the types of services rendered, contract values, and performance ratings, if available. Understanding their history with government contracts, particularly with the Department of Veterans Affairs or other healthcare facilities, would provide insight into their reliability and experience in delivering specialized cleaning services. Without this specific data, it's difficult to assess their past performance definitively.

How does the awarded price compare to industry benchmarks for exhaust hood cleaning services?

To benchmark the $32,000 award against industry standards, one would need to gather data on the typical costs for cleaning exhaust hoods, vents, and ductwork in commercial settings, specifically healthcare facilities. Factors influencing cost include the size and complexity of the system, frequency of cleaning, and geographic location. Comparing this contract's value to average per-square-foot cleaning costs or per-service-event costs for similar facilities would be informative. Given the two-year duration, the annual cost would be approximately $16,000, which seems reasonable for a medical center's specialized needs, assuming a standard scope of work.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks associated with this contract include potential service quality issues (e.g., incomplete cleaning, damage to equipment), contractor non-performance, or unforeseen cost increases if the scope were to expand beyond the initial agreement. Mitigation strategies typically involve clear performance standards outlined in the contract, regular inspections by VA facility staff, and the firm-fixed-price structure which limits cost overruns for the government. The contractor's selection based on competitive bidding also implies a degree of assessed capability, reducing performance risk.

How effective is this contract in ensuring the operational safety and compliance of the Canandaigua VA Medical Center?

This contract is essential for maintaining the operational safety and compliance of the Canandaigua VA Medical Center by addressing critical hygiene and fire prevention needs related to exhaust systems. Regular cleaning of exhaust hoods, vents, and ductwork prevents grease buildup, which is a significant fire hazard, especially in a healthcare environment where sensitive equipment and patient care are priorities. Compliance with health and safety regulations is also a key benefit. The effectiveness hinges on the quality of service provided by AIR FLO CLEANING SYSTEMS LLC and the VA's oversight.

What is the historical spending pattern for exhaust hood cleaning at the Canandaigua VA Medical Center?

To determine historical spending patterns, one would need to analyze past contracts awarded by the Department of Veterans Affairs for similar cleaning services at the Canandaigua VA Medical Center. This would involve reviewing contract databases for previous awards, their values, durations, and the contractors involved. Understanding if this $32,000 award represents an increase, decrease, or consistent level of spending compared to prior periods would provide valuable context on the agency's investment in this specific maintenance area.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Other Services to Buildings and Dwellings

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C24225Q0533

Offers Received: 9

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 12015 TELEGRAPH RD, CARLETON, MI, 48117

Business Categories: Category Business, Self-Certified Small Disadvantaged Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $80,000

Exercised Options: $32,000

Current Obligation: $32,000

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline