VA awards $6.6M contract for document destruction services to Dunlap Government Solutions

Contract Overview

Contract Amount: $66,248 ($66.2K)

Contractor: Dunlap Government Solutions, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-05

End Date: 2027-04-04

Contract Duration: 364 days

Daily Burn Rate: $182/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: DOCUMENT DESTRUCTION SERVICES

Place of Performance

Location: MARION, GRANT County, INDIANA, 46953

State: Indiana Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $66,248 to DUNLAP GOVERNMENT SOLUTIONS, LLC for work described as: DOCUMENT DESTRUCTION SERVICES Key points: 1. Contract awarded for document destruction services, a critical function for secure data management. 2. The contract is a firm-fixed-price purchase order, indicating a clear scope and cost structure. 3. Awarded under Simplified Acquisition Procedures (SAP), suggesting a focus on efficiency for smaller procurements. 4. The duration of the contract is one year, with a potential for renewal. 5. The contractor, Dunlap Government Solutions, LLC, is responsible for delivering these services. 6. Services are to be performed in Indiana, indicating a localized impact.

Value Assessment

Rating: good

The contract value of $6.6 million for a one-year document destruction service appears reasonable given the scope of secure handling and disposal of sensitive documents. Benchmarking against similar contracts for document destruction services across federal agencies would provide a more precise value-for-money assessment. However, the firm-fixed-price nature suggests that the government has a clear understanding of the costs involved, mitigating significant price risk.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which allows for a broader range of competition for procurements under the simplified acquisition threshold. While the specific number of bidders is not provided, SAP generally encourages competition among qualified vendors. The firm-fixed-price award suggests that the competitive process resulted in a price deemed acceptable by the agency.

Taxpayer Impact: The competitive nature of this award, even under SAP, is beneficial for taxpayers as it helps ensure that the government is receiving services at a fair market price, preventing potential overspending.

Public Impact

The Department of Veterans Affairs benefits from secure and compliant destruction of sensitive veteran records. Ensures adherence to data privacy regulations and reduces the risk of data breaches. Services are geographically focused within Indiana, supporting local operations. The contract supports the operational needs of the VA in managing its vast amount of documentation.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific details on the number of bidders limits a full assessment of competitive intensity.
No explicit mention of subcontracting plans, which could impact small business participation.
The contract's value, while seemingly reasonable, would benefit from direct comparison to similar service contracts.

Positive Signals

Awarded under a competitive process (SAP), indicating an effort to secure fair pricing.
Firm-fixed-price contract type provides cost certainty for the government.
The contract duration of one year allows for periodic review and potential adjustments.
Services are essential for maintaining data security and regulatory compliance for the VA.

Sector Analysis

The document destruction services sector is a critical component of the broader business support services industry. Federal agencies, like the VA, generate vast amounts of sensitive information that require secure and compliant disposal. This contract fits within the 'All Other Support Services' NAICS code (561990), which encompasses a variety of non-classified support activities. Spending in this area is driven by regulatory requirements, data security concerns, and the sheer volume of information managed by government entities.

Small Business Impact

The data indicates that this contract was not specifically set aside for small businesses (sb: false). However, the use of Simplified Acquisition Procedures (SAP) can sometimes facilitate participation by small businesses if they are qualified and competitive. Further analysis would be needed to determine if any subcontracting opportunities were mandated or utilized, which could provide avenues for small business involvement in delivering these document destruction services.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Veterans Affairs' contracting and program management offices. As a purchase order awarded under SAP, it is subject to standard procurement regulations and agency-specific internal controls. Transparency is facilitated through contract databases like FPDS. While no specific Inspector General (IG) jurisdiction is mentioned, the VA OIG has broad authority to investigate waste, fraud, and abuse within the department's contracts.

Related Government Programs

Records Management Services
Information Technology Support Services
Administrative Support Services
Secure Document Handling

Risk Flags

Potential for data breach if security protocols are not strictly followed.
Risk of non-compliance with federal regulations regarding document destruction.
Dependence on a single contractor for a critical service.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $66,248 to DUNLAP GOVERNMENT SOLUTIONS, LLC. DOCUMENT DESTRUCTION SERVICES

Who is the contractor on this award?

The obligated recipient is DUNLAP GOVERNMENT SOLUTIONS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $66,248.

What is the period of performance?

Start: 2026-04-05. End: 2027-04-04.

What is the track record of Dunlap Government Solutions, LLC with federal contracts, particularly for document destruction services?

A review of federal procurement data would be necessary to fully assess Dunlap Government Solutions, LLC's track record. This would involve examining past contract awards, performance evaluations (if available), and any history of contract modifications or disputes. Understanding their experience with similar services, contract values, and agency types can provide insight into their capability and reliability. Without specific historical data on this contractor, it's difficult to definitively assess their past performance in delivering document destruction services to the federal government.

How does the $6.6 million contract value compare to similar document destruction contracts awarded by the VA or other agencies?

To benchmark the $6.6 million contract value, a comparative analysis of similar document destruction service contracts awarded by the VA and other federal agencies over the past few years would be required. Key comparison points would include contract duration, scope of services (e.g., shredding, recycling, digital data destruction), volume of documents handled, and geographic coverage. If this contract represents a one-year award for a single location or a limited scope, the value might be standard. However, if it covers extensive operations or multiple sites, it could indicate either a favorable price or a need for further scrutiny depending on the market rates for such services.

What are the primary risks associated with this contract, and how are they being mitigated?

Primary risks for a document destruction contract include data breaches due to improper handling, non-compliance with destruction regulations (e.g., HIPAA, FACTA), service disruptions, and potential cost overruns if the fixed price doesn't adequately cover unforeseen circumstances. Mitigation strategies typically involve stringent security protocols outlined in the contract, background checks for personnel, regular audits of destruction processes, clear performance standards, and robust oversight by the contracting officer. The firm-fixed-price structure itself mitigates cost overrun risk for the government, provided the scope is well-defined.

How effective is the VA's current document destruction process, and how will this contract contribute to its effectiveness?

The effectiveness of the VA's current document destruction process is not detailed in the provided data. However, awarding a dedicated contract like this suggests a need for specialized services to ensure compliance, security, and efficiency in disposing of sensitive veteran information. This contract aims to ensure that the VA meets its legal and ethical obligations for data privacy and records management. Its effectiveness will be measured by the contractor's adherence to security protocols, timely destruction, and proper certification of destruction, thereby supporting the VA's overall mission of protecting veteran data.

What are the historical spending patterns for document destruction services by the Department of Veterans Affairs?

Historical spending patterns for document destruction services by the VA would reveal the agency's consistent need for such services and the typical scale of its procurements. Analyzing past contract awards, including their values, durations, and awarded contractors, can indicate trends in outsourcing these functions. Significant year-over-year spending in this category would underscore the ongoing importance of secure document disposal for the VA. Understanding these patterns helps in budgeting, forecasting future needs, and assessing whether current spending levels are consistent with historical requirements and market conditions.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Other Support Services › All Other Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C25025Q0838

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 6700 JEFFERSON HWY STE 2, BATON ROUGE, LA, 70806

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $331,240

Exercised Options: $66,248

Current Obligation: $66,248

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline