VA Awards $9.28M Contract for Non-Emergent Ambulance Services to Excelsior Ambulance Service Inc

Contract Overview

Contract Amount: $9,284,407 ($9.3M)

Contractor: Excelsior Ambulance Service Inc

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-04-22

End Date: 2026-04-21

Contract Duration: 364 days

Daily Burn Rate: $25.5K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: NONEMERGENT AMBULANCE SERVICES

Place of Performance

Location: BIRMINGHAM, JEFFERSON County, ALABAMA, 35233

State: Alabama Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $9.3 million to EXCELSIOR AMBULANCE SERVICE INC for work described as: NONEMERGENT AMBULANCE SERVICES Key points: 1. Contract value of $9.28 million over 364 days. 2. Competition was full and open after exclusion of sources. 3. Risk is moderate due to service nature and contract duration. 4. Sector is primarily healthcare support services.

Value Assessment

Rating: good

The contract value appears reasonable for non-emergent ambulance services, especially considering it's a delivery order. Benchmarking against similar contracts would provide a more precise assessment of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition after exclusion of sources, indicating a competitive bidding process. This method generally promotes price discovery and fair market value.

Taxpayer Impact: The competitive award suggests taxpayers are likely receiving fair value for the services rendered.

Public Impact

Ensures continued access to essential non-emergent medical transportation for veterans. Supports healthcare continuity for patients needing transport to appointments or facilities. Provides reliable service within Alabama, impacting local veteran communities.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service disruptions if provider faces operational issues.
Dependence on a single provider for a critical service.

Positive Signals

Competitive award process.
Clear contract duration and defined service area.

Sector Analysis

This contract falls within the healthcare support services sector, specifically focusing on patient transportation. Spending benchmarks for ambulance services can vary significantly based on geographic location and service level.

Small Business Impact

The provided data does not indicate whether small businesses were involved in this contract, either as prime contractors or subcontractors. Further analysis would be needed to assess small business participation.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract to ensure service quality and compliance. Standard oversight mechanisms should be in place to monitor performance and address any issues.

Related Government Programs

Ambulance Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Service reliability and availability.
Provider's financial stability.
Compliance with healthcare regulations.
Potential for scope creep or change orders.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $9.3 million to EXCELSIOR AMBULANCE SERVICE INC. NONEMERGENT AMBULANCE SERVICES

Who is the contractor on this award?

The obligated recipient is EXCELSIOR AMBULANCE SERVICE INC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $9.3 million.

What is the period of performance?

Start: 2025-04-22. End: 2026-04-21.

What is the typical cost per transport for non-emergent ambulance services in Alabama?

The typical cost per transport for non-emergent ambulance services in Alabama can range widely, often between $150 to $400 per trip, depending on factors like distance, level of care required, and insurance reimbursement rates. This contract's overall value suggests a significant volume of transports over its term.

What are the key performance indicators (KPIs) for this contract?

Key performance indicators for this contract likely include on-time arrival rates, patient satisfaction scores, vehicle maintenance and cleanliness standards, and compliance with all relevant medical transport regulations. The VA would monitor these KPIs to ensure service quality and reliability.

How does the 'exclusion of sources' clause in the competition impact potential cost savings?

The 'exclusion of sources' clause, when used in conjunction with 'full and open competition,' typically means that while the competition is open, certain specific sources might be excluded based on predefined criteria (e.g., past performance, specific certifications). This can narrow the competitive pool but is intended to ensure qualified bidders, potentially leading to better value than a completely unrestricted sole-source award.

Industry Classification

NAICS: Health Care and Social Assistance › Other Ambulatory Health Care Services › Ambulance Services

Product/Service Code: TRANSPORT, TRAVEL, RELOCATION › TRANSPORTATION OF THINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 40 E ACADEMY ST STE 979, LUDOWICI, GA, 31316

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $9,284,407

Exercised Options: $9,284,407

Current Obligation: $9,284,407

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C24722D0020

IDV Type: IDC

Timeline