VA Awards $270K for VyAire Preventative Maintenance, Sole-Source Contract

Contract Overview

Contract Amount: $27,025 ($27.0K)

Contractor: Trillamed LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-09

End Date: 2027-04-08

Contract Duration: 364 days

Daily Burn Rate: $74/day

Competition Type: NOT COMPETED

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: VYAIRE PREVENTATIVE MAINTENANCE SERVICE

Place of Performance

Location: FAYETTEVILLE, CUMBERLAND County, NORTH CAROLINA, 28301

State: North Carolina Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $27,025.23 to TRILLAMED LLC for work described as: VYAIRE PREVENTATIVE MAINTENANCE SERVICE Key points: 1. Contract awarded to Trilliamed LLC for preventative maintenance of VyAire equipment. 2. The contract is a sole-source award, raising questions about competition. 3. Spending is concentrated within the Department of Veterans Affairs (VA). 4. The duration is one year, with a firm-fixed-price structure.

Value Assessment

Rating: fair

The $270,252.30 award for one year of preventative maintenance appears reasonable given the specialized nature of medical equipment. However, without competitive bids, it's difficult to definitively assess if this represents the best value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was not competed, indicating a sole-source award. This limits price discovery and may result in higher costs than if multiple vendors had bid.

Taxpayer Impact: Taxpayer funds are used for this contract. The lack of competition means potential savings may have been forgone.

Public Impact

Ensures continued operation of critical medical equipment for veterans. Potential for higher costs due to lack of competitive bidding. Limited transparency on the justification for sole-source award.

Waste & Efficiency Indicators

Waste Risk Score: 74 / 10

Warning Flags

Sole-source award limits competition and price discovery.
Lack of justification for sole-source award.

Positive Signals

Essential service for veteran healthcare.
Firm-fixed-price contract provides cost certainty.

Sector Analysis

This contract falls under the Electronic and Precision Equipment Repair and Maintenance sector. Spending in this area is crucial for maintaining operational readiness of medical facilities, but competitive sourcing is generally preferred to ensure value.

Small Business Impact

There is no indication that small businesses were involved in this sole-source award, which limits opportunities for small business participation.

Oversight & Accountability

The Department of Veterans Affairs is responsible for oversight. The justification for the sole-source award and the pricing should be thoroughly reviewed to ensure accountability.

Related Government Programs

Electronic and Precision Equipment Repair and Maintenance
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Sole-source award
Lack of competition
Potential for overpayment
Limited small business participation

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $27,025.23 to TRILLAMED LLC. VYAIRE PREVENTATIVE MAINTENANCE SERVICE

Who is the contractor on this award?

The obligated recipient is TRILLAMED LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $27,025.23.

What is the period of performance?

Start: 2026-04-09. End: 2027-04-08.

What is the justification for awarding this contract on a sole-source basis instead of seeking competitive bids?

The justification for a sole-source award typically involves unique capabilities, urgent needs, or situations where only one vendor can provide the required service or product. For this specific contract, the VA would need to document why Trilliamed LLC was the only viable option, potentially due to proprietary knowledge of the VyAire equipment or specific certifications required for its maintenance.

What is the risk associated with a sole-source contract for preventative maintenance?

The primary risk of a sole-source contract is the potential for inflated pricing due to the absence of competition. Without competing offers, the vendor may not feel pressured to offer the most cost-effective solution. Additionally, it can limit the agency's access to innovative solutions or potentially better service offerings from other qualified providers.

How does this contract ensure the effective maintenance of critical VA medical equipment?

The contract ensures effectiveness by specifying preventative maintenance services for VyAire equipment, which is likely critical for patient care. The firm-fixed-price structure provides cost certainty for the VA. However, the effectiveness is also dependent on the quality of service provided by Trilliamed LLC and the VA's own monitoring and performance evaluation processes.

Industry Classification

NAICS: Other Services (except Public Administration) › Electronic and Precision Equipment Repair and Maintenance › Electronic and Precision Equipment Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 36C24626Q0372

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 20300 W 12 MILE RD STE 103, SOUTHFIELD, MI, 48076

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Manufacturer of Goods, Not Designated a Small Business, Service Disabled Veteran Owned Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $27,025

Exercised Options: $27,025

Current Obligation: $27,025

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline