VA awards $21M contract for fire and smoke door inspections, extending services through March 2027

Contract Overview

Contract Amount: $21,000 ($21.0K)

Contractor: Veteran Services Company of Florida, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-02

End Date: 2027-03-31

Contract Duration: 363 days

Daily Burn Rate: $58/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FIRE AND SMOKE DOOR INSPECTION

Place of Performance

Location: WILKES BARRE, LUZERNE County, PENNSYLVANIA, 18711

State: Pennsylvania Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $21,000 to VETERAN SERVICES COMPANY OF FLORIDA, LLC for work described as: FIRE AND SMOKE DOOR INSPECTION Key points: 1. Contract awarded to a service-disabled veteran-owned small business. 2. Inspection services are critical for maintaining building safety and compliance. 3. The contract duration of 363 days suggests a need for ongoing maintenance. 4. Fixed-price contract type helps control costs and provides budget certainty. 5. Awarded under Simplified Acquisition Procedures (SAP), indicating a focus on efficiency for smaller procurements.

Value Assessment

Rating: good

The contract value of $21,000 for fire and smoke door inspection services appears reasonable for a one-year duration, especially considering the specialized nature of safety inspections. Benchmarking against similar contracts for building maintenance and safety compliance services would provide a clearer picture of value for money. The fixed-price nature of the award suggests that the contractor bears the risk of cost overruns, which is generally favorable for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), which allows for a broader range of competition for procurements under the simplified acquisition threshold. While specific details on the number of bidders are not provided, SAP generally encourages competition. The use of SAP suggests that the agency sought to streamline the procurement process while still obtaining competitive pricing.

Taxpayer Impact: Competition under SAP aims to ensure fair pricing and good value for taxpayers by allowing multiple vendors to bid on the requirement.

Public Impact

Veterans benefit from safer facilities at VA medical centers. Ensures compliance with fire safety codes and regulations. Supports the operational readiness of VA healthcare infrastructure. Potentially impacts the local workforce in Pennsylvania through employment opportunities for inspectors.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if inspection requirements are not clearly defined.
Reliance on a single contractor for critical safety inspections could pose a risk if performance issues arise.

Positive Signals

Award to a Service-Disabled Veteran-Owned Small Business (SDVOSB) aligns with federal goals.
Fixed-price contract provides cost predictability.
Clear end date for the contract allows for future re-evaluation of needs.

Sector Analysis

The fire and smoke door inspection market is a niche within the broader building maintenance and facility management sector. This contract fits within the government's need for specialized services to ensure the safety and compliance of its vast real estate portfolio. Spending in this area is driven by regulatory requirements and the ongoing need to maintain aging infrastructure.

Small Business Impact

The contract was awarded to VETERAN SERVICES COMPANY OF FLORIDA, LLC, which is identified as a Service-Disabled Veteran-Owned Small Business (SDVOSB). This award directly supports federal small business contracting goals. There is no indication of subcontracting requirements in the provided data, but the primary awardee's status is a positive signal for the small business ecosystem.

Oversight & Accountability

Oversight for this contract would typically reside with the contracting officer and the program office within the Department of Veterans Affairs. The fixed-price nature of the contract simplifies some aspects of oversight by focusing on performance outcomes rather than cost reconciliation. Transparency is generally maintained through contract award databases, and any specific Inspector General involvement would depend on reported issues or audits.

Related Government Programs

VA Facilities Management Contracts
Building Safety and Inspection Services
Federal Fire Safety Compliance
Service-Disabled Veteran-Owned Small Business Set-Asides

Risk Flags

Potential for performance issues if contractor is inexperienced.
Reliance on a single vendor for critical safety function.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $21,000 to VETERAN SERVICES COMPANY OF FLORIDA, LLC. FIRE AND SMOKE DOOR INSPECTION

Who is the contractor on this award?

The obligated recipient is VETERAN SERVICES COMPANY OF FLORIDA, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $21,000.

What is the period of performance?

Start: 2026-04-02. End: 2027-03-31.

What is the historical spending by the VA on fire and smoke door inspections?

Historical spending data for fire and smoke door inspections by the Department of Veterans Affairs (VA) is not directly available in this specific contract award notice. However, the VA manages a vast portfolio of facilities, and regular inspections are mandated by safety regulations. To understand historical spending, one would need to analyze broader VA facilities maintenance budgets and procurement records, looking for contracts categorized under building maintenance, safety inspections, or specialized fire protection services over multiple fiscal years. This would reveal trends in investment and identify any significant fluctuations or increases in spending for such critical safety services.

How does the price of this contract compare to similar services at other federal agencies?

A direct price comparison to similar services at other federal agencies is challenging without access to a comprehensive database of comparable contracts. However, the contract value of $21,000 for a 363-day period suggests a daily rate of approximately $58. This rate needs to be evaluated against the scope of work, the number of doors inspected, and the specific requirements (e.g., type of inspection, reporting). Federal agencies often use competitive bidding under various procurement vehicles (like GSA schedules or agency-specific IDIQs) which can lead to varied pricing. The use of Simplified Acquisition Procedures (SAP) for this award might indicate a smaller scale or less complex requirement compared to larger, full-and-open competitive contracts, potentially influencing the overall price point.

What are the key performance indicators (KPIs) for this contract?

The provided data does not explicitly list the Key Performance Indicators (KPIs) for this fire and smoke door inspection contract. However, typical KPIs for such services would likely include: adherence to inspection schedules, accuracy and completeness of inspection reports, timely submission of findings, compliance with all relevant building codes and fire safety standards (e.g., NFPA codes), and the overall effectiveness of the inspections in identifying and rectifying potential safety hazards. The contracting officer and the VA's facilities management team would be responsible for monitoring these KPIs to ensure the contractor is meeting the required performance standards throughout the contract period.

What is the track record of VETERAN SERVICES COMPANY OF FLORIDA, LLC in performing similar government contracts?

Information regarding the specific track record of VETERAN SERVICES COMPANY OF FLORIDA, LLC in performing similar government contracts is not detailed in the provided award notice. To assess their performance history, one would typically consult federal procurement databases like SAM.gov (System for Award Management) or FPDS (Federal Procurement Data System) for past performance reviews, contract awards, and any reported issues or successes. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), their focus may be on specialized services. A thorough review would involve examining past contract values, agencies served, and client feedback where available.

Are there any identified risks associated with this contract, such as contractor performance or technical challenges?

The provided data does not explicitly detail identified risks for this contract. However, general risks associated with facility inspection contracts include potential contractor underperformance, leading to missed safety issues, or delays in reporting findings. Technical challenges could arise from the complexity of the facilities or the specific types of doors and hardware requiring inspection. Given the award was made under Simplified Acquisition Procedures (SAP), the scale of the contract might be considered lower risk. The government's oversight and the fixed-price nature of the contract aim to mitigate financial risks, while performance monitoring addresses operational risks.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Other Services to Buildings and Dwellings

Product/Service Code: QUALITY CONTROL, TEST, INSPECTION › INSPECTION SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 18831 ULMUS ST, LUTZ, FL, 33558

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $21,000

Exercised Options: $21,000

Current Obligation: $21,000

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C24425D0048

IDV Type: IDC

Timeline