Treasury Renews Cohesity Maintenance for $632K with Flywheel Data LLC
Contract Overview
Contract Amount: $631,982 ($632.0K)
Contractor: Flywheel Data LLC
Awarding Agency: Department of the Treasury
Start Date: 2023-07-31
End Date: 2027-07-30
Contract Duration: 1,460 days
Daily Burn Rate: $433/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: COHESITY MAINTENANCE RENEWAL
Place of Performance
Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22201
State: Virginia Government Spending
Plain-Language Summary
Department of the Treasury obligated $631,981.95 to FLYWHEEL DATA LLC for work described as: COHESITY MAINTENANCE RENEWAL Key points: 1. Spending focuses on IT maintenance for data management. 2. Competition was full and open after excluding sources. 3. Risk is moderate, tied to vendor lock-in and renewal costs. 4. Sector is IT services, specifically data management solutions.
Value Assessment
Rating: fair
The contract value of $631,981.95 for a 4-year maintenance renewal appears reasonable given the specialized nature of Cohesity software. Benchmarking against similar enterprise data management maintenance contracts is difficult without more specific service details.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition after exclusion of sources, suggesting a competitive process was initiated. However, the specific reason for excluding sources and the impact on price discovery requires further investigation.
Taxpayer Impact: Taxpayer funds are being used for essential IT infrastructure maintenance. The competitive award process aims to ensure value for money, but the total cost over the contract's life should be monitored.
Public Impact
Ensures continuity of critical data management services for the Bureau of the Fiscal Service. Supports government data security and operational efficiency. Potential for cost savings through competitive bidding on IT services.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific details on source exclusion.
- Potential for price increases in future renewals.
- Reliance on a specific vendor's maintenance.
Positive Signals
- Competitive award process utilized.
- Supports essential government IT functions.
- Long-term contract provides budget stability.
Sector Analysis
This contract falls within the IT services sector, specifically focusing on data management and storage solutions. Spending benchmarks for enterprise software maintenance can vary widely based on vendor, scope, and criticality.
Small Business Impact
The data does not indicate if small businesses were involved in this procurement. Further analysis would be needed to determine the extent of small business participation.
Oversight & Accountability
The Bureau of the Fiscal Service is responsible for this contract. Oversight should focus on performance monitoring, adherence to contract terms, and justification for renewal pricing.
Related Government Programs
- Other Computer Related Services
- Department of the Treasury Contracting
- Bureau of the Fiscal Service Programs
Risk Flags
- Potential for vendor lock-in
- Limited transparency on source exclusion
- Cost-effectiveness of renewal pricing
- Reliance on specific software maintenance
Tags
other-computer-related-services, department-of-the-treasury, va, delivery-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of the Treasury awarded $631,981.95 to FLYWHEEL DATA LLC. COHESITY MAINTENANCE RENEWAL
Who is the contractor on this award?
The obligated recipient is FLYWHEEL DATA LLC.
Which agency awarded this contract?
Awarding agency: Department of the Treasury (Bureau of the Fiscal Service).
What is the total obligated amount?
The obligated amount is $631,981.95.
What is the period of performance?
Start: 2023-07-31. End: 2027-07-30.
What was the specific justification for excluding sources prior to the full and open competition?
The justification for excluding sources prior to the full and open competition is not detailed in the provided data. Understanding this rationale is crucial to assess if the competitive process was truly optimized for best value or if it was a procedural step with limited impact on the final awardee. Further documentation would be required to clarify this aspect of the procurement.
How does the per-unit cost of this maintenance renewal compare to industry benchmarks for similar Cohesity support?
A direct per-unit cost benchmark is not feasible without knowing the specific Cohesity products and support levels covered under this contract. Industry benchmarks for enterprise software maintenance typically range from 15-25% of the software's perpetual license cost annually. A detailed breakdown of the covered assets and services is needed for a precise comparison.
What is the long-term strategy for data management solutions to mitigate potential vendor lock-in and ensure cost-effectiveness?
The long-term strategy for data management solutions should involve regular market research and technology assessments to identify potential alternatives and competitive solutions. Proactive planning for contract renewals, including exploring multi-vendor strategies or open-source options where feasible, can help mitigate vendor lock-in and drive cost-effectiveness over time.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1818 LIBRARY ST STE 500, RESTON, VA, 20190
Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $817,175
Exercised Options: $631,982
Current Obligation: $631,982
Actual Outlays: $455,609
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SD90B
IDV Type: GWAC
Timeline
Start Date: 2023-07-31
Current End Date: 2027-07-30
Potential End Date: 2028-07-30 00:00:00
Last Modified: 2026-04-10
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