IRS Spends $6.6M on Immersive Collaboration Rooms, Awarded to Immersive Concepts L.L.C
Contract Overview
Contract Amount: $6,622,931 ($6.6M)
Contractor: Immersive Concepts L.L.C.
Awarding Agency: Department of the Treasury
Start Date: 2023-09-29
End Date: 2026-09-28
Contract Duration: 1,095 days
Daily Burn Rate: $6.0K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: IRS UNS ENTERPRISE IMMERSIVE COLLABORATION SMART CONFERENCE ROOMS INITIATIVE
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20002
Plain-Language Summary
Department of the Treasury obligated $6.6 million to IMMERSIVE CONCEPTS L.L.C. for work described as: IRS UNS ENTERPRISE IMMERSIVE COLLABORATION SMART CONFERENCE ROOMS INITIATIVE Key points: 1. The IRS is investing $6.6 million in "smart conference rooms" aimed at enhancing collaboration. 2. The contract was awarded through full and open competition, suggesting a competitive bidding process. 3. The primary contractor, Immersive Concepts L.L.C., specializes in computer systems design services. 4. This initiative falls under the broader category of IT infrastructure modernization for the agency.
Value Assessment
Rating: fair
The $6.6 million price tag for collaboration rooms appears high without specific details on the technology and scale. Benchmarking against similar government or private sector deployments is difficult without more granular cost breakdowns.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded via full and open competition, indicating multiple vendors had the opportunity to bid. This method generally promotes price discovery and competitive pricing.
Taxpayer Impact: Taxpayer funds are being used for this initiative, with the ultimate value and efficiency of the investment determining the overall taxpayer impact.
Public Impact
Modernization of federal workplace technology to improve efficiency. Potential for enhanced inter-agency communication and collaboration. Investment in advanced conferencing solutions for government operations.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- High cost for collaboration technology without clear ROI metrics.
- Limited information on the specific capabilities and expected benefits.
Positive Signals
- Awarded through full and open competition.
- Focus on improving collaboration and efficiency.
Sector Analysis
This contract falls within the IT sector, specifically computer systems design services. Spending on collaboration tools and workplace technology is common across federal agencies seeking to modernize operations and improve employee productivity.
Small Business Impact
The contract was awarded through full and open competition, but it is unclear if small businesses were involved as subcontractors or if the primary awardee is a small business. Further analysis is needed to determine small business participation.
Oversight & Accountability
The contract is a delivery order under a larger contract, suggesting existing oversight mechanisms. However, the specific performance metrics and ongoing monitoring of this initiative's effectiveness require further examination.
Related Government Programs
- Computer Systems Design Services
- Department of the Treasury Contracting
- Internal Revenue Service Programs
Risk Flags
- High expenditure without clear ROI.
- Lack of detailed technical specifications.
- Potential for technology obsolescence.
- Uncertainty regarding long-term maintenance and support costs.
Tags
computer-systems-design-services, department-of-the-treasury, dc, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of the Treasury awarded $6.6 million to IMMERSIVE CONCEPTS L.L.C.. IRS UNS ENTERPRISE IMMERSIVE COLLABORATION SMART CONFERENCE ROOMS INITIATIVE
Who is the contractor on this award?
The obligated recipient is IMMERSIVE CONCEPTS L.L.C..
Which agency awarded this contract?
Awarding agency: Department of the Treasury (Internal Revenue Service).
What is the total obligated amount?
The obligated amount is $6.6 million.
What is the period of performance?
Start: 2023-09-29. End: 2026-09-28.
What specific technologies are included in these "smart conference rooms" and how do they differ from standard conferencing solutions?
The data does not specify the exact technologies. 'Immersive collaboration' suggests advanced features like high-definition video, interactive whiteboards, spatial audio, and potentially VR/AR integration. These go beyond typical video conferencing by aiming to create a more engaging and realistic meeting environment, potentially reducing travel needs and improving remote participation.
What is the expected return on investment (ROI) for this $6.6 million expenditure on collaboration rooms?
The provided data does not include ROI projections. A comprehensive assessment would require metrics such as reduced travel costs, increased employee productivity, improved project completion times, and enhanced decision-making speed. Without these, it's difficult to quantify the financial benefit to the IRS and taxpayers.
How will the effectiveness of these immersive collaboration rooms be measured and evaluated post-implementation?
The data does not detail the evaluation plan. Effectiveness measurement should include user adoption rates, satisfaction surveys, quantifiable improvements in meeting efficiency (e.g., shorter meeting times, clearer outcomes), and impact on project collaboration. Regular reporting and performance reviews against defined benchmarks would be crucial.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services
Product/Service Code: IT AND TELECOM - IT MANAGEMENT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 11750 BELTSVILLE DR STE 120, BELTSVILLE, MD, 20705
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $11,386,537
Exercised Options: $6,826,225
Current Obligation: $6,622,931
Actual Outlays: $3,097,897
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS35F032CA
IDV Type: FSS
Timeline
Start Date: 2023-09-29
Current End Date: 2026-09-28
Potential End Date: 2026-09-28 15:05:43
Last Modified: 2026-02-26
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