Treasury's Bureau of Engraving and Printing Awards $2.68M AV Maintenance Contract to Immersive Concepts
Contract Overview
Contract Amount: $2,678,558 ($2.7M)
Contractor: Immersive Concepts L.L.C.
Awarding Agency: Department of the Treasury
Start Date: 2024-05-01
End Date: 2027-04-30
Contract Duration: 1,094 days
Daily Burn Rate: $2.4K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: AUDIO VISUAL (AV), AND CONFERENCING MAINTENANCE SUPPORT SERVICES: CONTRACTOR SHALL PROVIDE AV SYSTEM SUPPORT AT THE BUREAU OF ENGRAVING AND PRINTING FACILITIES IN WASHINGTON, DC AND FT. WORTH, TX
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20228
Plain-Language Summary
Department of the Treasury obligated $2.7 million to IMMERSIVE CONCEPTS L.L.C. for work described as: AUDIO VISUAL (AV), AND CONFERENCING MAINTENANCE SUPPORT SERVICES: CONTRACTOR SHALL PROVIDE AV SYSTEM SUPPORT AT THE BUREAU OF ENGRAVING AND PRINTING FACILITIES IN WASHINGTON, DC AND FT. WORTH, TX Key points: 1. Contract awarded via full and open competition, suggesting a competitive bidding process. 2. The contract is for Audio Visual (AV) and Conferencing Maintenance Support Services. 3. The award value is $2.68 million over approximately three years. 4. The contractor, Immersive Concepts L.L.C., will provide support at facilities in Washington, DC and Fort Worth, TX. 5. The NAICS code 541512 indicates Computer Systems Design Services.
Value Assessment
Rating: fair
The contract is a firm-fixed-price delivery order. Without specific benchmarks for AV maintenance in government facilities, a direct comparison is difficult. However, the duration and scope suggest a moderate investment for essential support services.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally promotes price discovery and competitive pricing.
Taxpayer Impact: Taxpayer funds are being used for essential AV and conferencing system maintenance, ensuring operational continuity for the Bureau of Engraving and Printing.
Public Impact
Ensures reliable communication and presentation capabilities for the Bureau of Engraving and Printing. Supports critical functions at two major facility locations. Potential for improved operational efficiency through well-maintained AV systems. Contract value contributes to the IT services sector.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific performance metrics in the provided data.
- Potential for vendor lock-in if specialized knowledge is required for maintenance.
- Geographic spread of services across two locations may impact response times.
Positive Signals
- Awarded through full and open competition.
- Firm-fixed-price contract provides cost certainty.
- Supports essential operational infrastructure.
Sector Analysis
This contract falls within the IT services sector, specifically focusing on computer systems design and related services. Benchmarks for AV maintenance contracts can vary widely based on the complexity of systems and service level agreements.
Small Business Impact
The provided data does not indicate whether small businesses were involved as prime contractors or subcontractors in this award. Further analysis would be needed to determine small business participation.
Oversight & Accountability
The award was made by the Department of the Treasury's Bureau of Engraving and Printing. Standard government procurement oversight processes would apply to ensure contract compliance and performance.
Related Government Programs
- Computer Systems Design Services
- Department of the Treasury Contracting
- Bureau of Engraving and Printing Programs
Risk Flags
- Lack of detailed service level agreements (SLAs) in the provided data.
- Potential for scope creep if additional AV services are required beyond initial maintenance.
- Dependence on a single contractor for critical AV infrastructure support.
- Limited information on the contractor's past performance or specialized expertise.
Tags
computer-systems-design-services, department-of-the-treasury, dc, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of the Treasury awarded $2.7 million to IMMERSIVE CONCEPTS L.L.C.. AUDIO VISUAL (AV), AND CONFERENCING MAINTENANCE SUPPORT SERVICES: CONTRACTOR SHALL PROVIDE AV SYSTEM SUPPORT AT THE BUREAU OF ENGRAVING AND PRINTING FACILITIES IN WASHINGTON, DC AND FT. WORTH, TX
Who is the contractor on this award?
The obligated recipient is IMMERSIVE CONCEPTS L.L.C..
Which agency awarded this contract?
Awarding agency: Department of the Treasury (Bureau of Engraving and Printing).
What is the total obligated amount?
The obligated amount is $2.7 million.
What is the period of performance?
Start: 2024-05-01. End: 2027-04-30.
What is the expected impact of this contract on the Bureau of Engraving and Printing's operational efficiency?
This contract is expected to ensure the reliable functioning of Audio Visual and conferencing systems, which are crucial for internal and external communications, presentations, and meetings. By maintaining these systems, the Bureau can expect improved operational efficiency, reduced downtime, and enhanced collaboration capabilities across its Washington D.C. and Fort Worth facilities.
What are the primary risks associated with this AV maintenance contract?
Key risks include potential vendor lock-in if specialized knowledge is required for maintenance, leading to higher costs in the future. There's also a risk of service disruptions if the contractor fails to meet performance standards, impacting critical operations. Furthermore, the geographic separation of the two facilities could pose logistical challenges for timely support.
How does this contract contribute to effective government spending?
The contract's award through full and open competition suggests a competitive process that should yield a fair price for the services. The firm-fixed-price structure provides cost certainty for the government. Effective spending is realized by ensuring essential AV and conferencing systems are maintained, supporting the Bureau's mission without overpaying for services.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services
Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 11750 BELTSVILLE DR STE 120, BELTSVILLE, MD, 20705
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $4,114,517
Exercised Options: $2,678,558
Current Obligation: $2,678,558
Actual Outlays: $1,391,939
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS35F032CA
IDV Type: FSS
Timeline
Start Date: 2024-05-01
Current End Date: 2027-04-30
Potential End Date: 2029-04-30 00:00:00
Last Modified: 2026-03-25
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