BEP awards $2.26M Maximo support contract to DT Professional Services, LLC via full and open competition

Contract Overview

Contract Amount: $2,255,417 ($2.3M)

Contractor: DT Professional Services, LLC

Awarding Agency: Department of the Treasury

Start Date: 2024-08-14

End Date: 2027-03-13

Contract Duration: 941 days

Daily Burn Rate: $2.4K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 8

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: MAXIMO SUPPORT SERVICES: THE BUREAU OF ENGRAVING AND PRINTING (BEP) OFFICE OF ENTERPRISE SOLUTIONS, HAS A NEED TO OBTAIN ALL NECESSARY LABOR AND PROJECT MANAGEMENT SUPPORT SERVICES TO MAINTAIN AND ENHANCE BEP'S UTILIZATION OF MAXIMO.

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20228

State: District of Columbia Government Spending

Plain-Language Summary

Department of the Treasury obligated $2.3 million to DT PROFESSIONAL SERVICES, LLC for work described as: MAXIMO SUPPORT SERVICES: THE BUREAU OF ENGRAVING AND PRINTING (BEP) OFFICE OF ENTERPRISE SOLUTIONS, HAS A NEED TO OBTAIN ALL NECESSARY LABOR AND PROJECT MANAGEMENT SUPPORT SERVICES TO MAINTAIN AND ENHANCE BEP'S UTILIZATION OF MAXIMO. Key points: 1. Contract aims to maintain and enhance the Bureau of Engraving and Printing's (BEP) Maximo utilization. 2. DT Professional Services, LLC secured the award through a competitive process. 3. The contract duration is approximately 941 days, indicating a medium-term engagement. 4. The award type is a Delivery Order, suggesting it's part of a larger indefinite-delivery/indefinite-quantity (IDIQ) contract or a similar framework. 5. The fixed-price contract type helps manage cost certainty for the government. 6. The North American Industry Classification System (NAICS) code 541512 points to computer systems design services.

Value Assessment

Rating: good

The contract value of $2.26 million over approximately 31 months appears reasonable for specialized IT support services. Benchmarking against similar IT support contracts for enterprise asset management systems would provide a more precise value-for-money assessment. The fixed-price nature of the contract suggests an expectation of defined scope and predictable costs, which is generally favorable for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating a competitive process where all responsible sources were permitted to submit an offer. The presence of 8 bidders (no) suggests a healthy level of competition for this requirement, which typically leads to better pricing and service offerings for the government.

Taxpayer Impact: A competitive award process with multiple bidders generally benefits taxpayers by driving down costs and encouraging innovation from contractors seeking to win the business.

Public Impact

The Bureau of Engraving and Printing (BEP) will benefit from enhanced and maintained utilization of its Maximo system. This contract supports the operational efficiency and asset management capabilities of a critical government entity. The services delivered will ensure the continued functionality and potential improvement of a key enterprise resource planning (ERP) tool. The primary workforce impacted is likely within the BEP's IT and operations departments, ensuring they have the necessary support.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if 'enhancement' requirements are not clearly defined and managed.
Dependence on a single contractor for critical Maximo support could pose a risk if performance falters.

Positive Signals

Awarded through full and open competition, indicating a robust selection process.
Fixed-price contract type provides cost predictability.
Multiple bidders participated, suggesting market interest and potential for competitive pricing.

Sector Analysis

This contract falls within the IT services sector, specifically focusing on computer systems design and integration. The market for enterprise asset management (EAM) software support, such as Maximo, is robust, with numerous specialized firms offering maintenance, implementation, and enhancement services. Government spending in this area is significant as agencies seek to optimize the management of their physical assets and operational infrastructure.

Small Business Impact

The contract details do not indicate any specific small business set-aside provisions (ss: false, sb: false). Therefore, the primary contractor, DT Professional Services, LLC, is not a small business for this award. There is no explicit information on subcontracting plans, but the competitive nature of the award might encourage the prime contractor to leverage diverse capabilities, potentially including small businesses, if beneficial for performance.

Oversight & Accountability

The contract is subject to standard federal procurement oversight. As a fixed-price contract awarded through full and open competition, it implies a defined scope and deliverables. Oversight would typically involve contract administration by the BEP, performance monitoring, and potentially reviews by the Treasury Inspector General if specific concerns arise regarding performance or financial management.

Related Government Programs

Enterprise Asset Management Systems Support
IT Services for Government Agencies
Maximo Software Implementation and Maintenance
Bureau of Engraving and Printing IT Modernization

Risk Flags

Potential for vendor lock-in if not managed carefully.
Dependence on contractor expertise for critical system maintenance.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Treasury awarded $2.3 million to DT PROFESSIONAL SERVICES, LLC. MAXIMO SUPPORT SERVICES: THE BUREAU OF ENGRAVING AND PRINTING (BEP) OFFICE OF ENTERPRISE SOLUTIONS, HAS A NEED TO OBTAIN ALL NECESSARY LABOR AND PROJECT MANAGEMENT SUPPORT SERVICES TO MAINTAIN AND ENHANCE BEP'S UTILIZATION OF MAXIMO.

Who is the contractor on this award?

The obligated recipient is DT PROFESSIONAL SERVICES, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Treasury (Bureau of Engraving and Printing).

What is the total obligated amount?

The obligated amount is $2.3 million.

What is the period of performance?

Start: 2024-08-14. End: 2027-03-13.

What is the track record of DT Professional Services, LLC with federal contracts, particularly in Maximo support?

DT Professional Services, LLC has a history of performing federal contracts. While specific details on their Maximo support track record require deeper database analysis, their selection for this BEP contract suggests they possess the requisite experience and capabilities. A review of past performance evaluations and contract history would reveal their success rates, any past issues, and their overall reliability in delivering IT services to government clients. Understanding their experience with similar enterprise asset management systems would also be crucial for assessing their suitability.

How does the $2.26 million contract value compare to similar Maximo support contracts awarded by other federal agencies?

The $2.26 million contract value for approximately 31 months of Maximo support services appears to be within a reasonable range for specialized IT services. However, a precise benchmark requires comparing it against contracts with similar scope, duration, and complexity, as well as considering the specific modules and level of support required. Factors such as the number of users, geographic distribution of assets managed, and the extent of customization or enhancement work can significantly influence pricing. Without access to a comprehensive database of comparable Maximo support contracts, it's challenging to definitively state if this represents exceptional value, but the competitive award process suggests a market-driven price.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks include potential contractor underperformance, scope creep, and over-reliance on a single vendor. Contractor underperformance could lead to disruptions in BEP's asset management operations. Scope creep, where requirements expand beyond the initial agreement, could lead to cost overruns or schedule delays, although the fixed-price nature of this contract aims to mitigate this. Over-reliance on DT Professional Services, LLC poses a risk if the company faces financial instability or fails to retain key personnel. Mitigation strategies likely involve robust contract oversight, clear performance metrics, regular progress reviews, and defined change management processes to control scope.

How effective is the Maximo system at BEP, and how will this contract contribute to its effectiveness?

The effectiveness of the Maximo system at BEP is implied by the agency's continued investment in its maintenance and enhancement. This contract is intended to ensure the system remains operational, up-to-date, and potentially improved to better meet BEP's evolving needs in asset management. By providing necessary labor and project management support, the contractor will help maintain system integrity, address bugs, implement updates, and potentially develop new functionalities. This directly contributes to the system's effectiveness by ensuring it supports BEP's mission efficiently and reliably.

What are the historical spending patterns for Maximo support services at BEP or similar agencies?

Historical spending patterns for Maximo support at BEP and similar agencies typically show consistent investment in maintaining and upgrading these critical enterprise asset management systems. Agencies often enter into multi-year support contracts, reflecting the long-term nature of EAM software. Spending can fluctuate based on major upgrade cycles, new module implementations, or shifts in operational priorities. Analyzing past BEP expenditures on Maximo or comparable systems would reveal trends in contract values, durations, and the types of services procured, providing context for the current award.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: BEPIT-RFQ-24-0030

Offers Received: 8

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 5231 MAUREEN LN STE B, MOORPARK, CA, 93021

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,187,334

Exercised Options: $2,255,417

Current Obligation: $2,255,417

Actual Outlays: $1,199,586

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 47QTCB21D0253

IDV Type: GWAC

Timeline