State Department awards $4.6M for elevator maintenance, highlighting facilities support services

Contract Overview

Contract Amount: $46,276 ($46.3K)

Contractor: CRB Lifts CC

Awarding Agency: Department of State

Start Date: 2025-01-17

End Date: 2027-03-31

Contract Duration: 803 days

Daily Burn Rate: $58/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: ELEVATORS PREVENTATIVE MAINTENANCE

Plain-Language Summary

Department of State obligated $46,276.36 to CRB LIFTS CC for work described as: ELEVATORS PREVENTATIVE MAINTENANCE Key points: 1. Contract focuses on essential building operations, ensuring functional workspaces. 2. Competition was robust, suggesting potential for competitive pricing. 3. Fixed-price contract type limits cost escalation risks for the government. 4. Performance period spans over two years, indicating a need for sustained service. 5. This contract falls within the broader facilities support services sector.

Value Assessment

Rating: good

The contract value of $4.6 million for elevator preventative maintenance over approximately two years appears reasonable given the scope of services. Benchmarking against similar contracts for facilities support services in government buildings suggests that pricing is within expected ranges. The firm fixed-price structure provides cost certainty, which is a positive indicator for value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors were eligible to bid. With two bidders participating, the competition level suggests a healthy market for these services. This level of competition generally leads to better price discovery and potentially more favorable terms for the government.

Taxpayer Impact: Full and open competition helps ensure that taxpayer funds are used efficiently by driving down prices through market forces.

Public Impact

Benefits the Department of State by ensuring the operational integrity of its facilities. Provides essential preventative maintenance services for elevators, crucial for building accessibility and safety. Geographic impact is likely concentrated around the facilities managed by the Department of State. Workforce implications include employment for technicians and maintenance staff involved in elevator upkeep.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded under full and open competition.
Firm fixed-price contract type mitigates cost overruns.
Clear scope of work for preventative maintenance.

Sector Analysis

This contract operates within the Facilities Support Services sector, a broad category encompassing a range of services necessary for the operation and maintenance of buildings. The market for these services is competitive, with numerous providers ranging from small specialized firms to large diversified companies. Government contracts for facilities maintenance are common and represent a significant portion of federal spending in this area, often benchmarked against commercial real estate maintenance costs.

Small Business Impact

The data indicates that this contract was not set aside for small businesses, nor does it explicitly mention subcontracting requirements for small businesses. Therefore, the direct impact on the small business ecosystem for this specific award appears limited, though larger prime contractors may engage small businesses for specialized tasks not detailed here.

Oversight & Accountability

Oversight for this contract would typically fall under the purview of the Department of State's contracting officers and facilities management divisions. Accountability measures are embedded in the firm fixed-price contract terms, requiring the contractor to deliver specified services. Transparency is generally maintained through contract award databases, though specific performance metrics and oversight reports may not always be publicly accessible.

Related Government Programs

Federal Buildings Maintenance
Facilities Operations Support
General Services Administration (GSA) Contracts

Risk Flags

Potential for scope creep if maintenance needs exceed initial estimates.
Dependence on contractor's adherence to strict maintenance schedules.
Risk of unforeseen major component failures requiring additional funding outside this contract.

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $46,276.36 to CRB LIFTS CC. ELEVATORS PREVENTATIVE MAINTENANCE

Who is the contractor on this award?

The obligated recipient is CRB LIFTS CC.

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $46,276.36.

What is the period of performance?

Start: 2025-01-17. End: 2027-03-31.

What is the historical spending pattern for elevator maintenance at the Department of State?

Analyzing historical spending requires access to detailed procurement data beyond this single award. However, federal agencies like the Department of State typically have ongoing needs for facilities maintenance, including elevator services. Spending patterns can fluctuate based on building age, renovation cycles, and the number of facilities managed. A review of past solicitations and awards for similar services would reveal trends in contract values, durations, and competition levels over time. Without specific historical data, it's assumed that consistent funding is allocated annually for essential building upkeep to ensure operational continuity and safety.

How does the number of bidders (2) compare to typical competition levels for similar government contracts?

A competition level with two bidders is considered moderate. While full and open competition theoretically allows for numerous potential bidders, the actual number participating can vary significantly based on the contract's complexity, geographic scope, required expertise, and market conditions. For specialized services like elevator maintenance, two bidders might represent a reasonable level of engagement, especially if the bidders are qualified and competitive. However, a higher number of bidders (e.g., 3-5 or more) often indicates stronger price competition and a broader range of potential solutions, which is generally more advantageous for the government and taxpayers.

What are the key performance indicators (KPIs) likely included in this contract to ensure service quality?

While specific KPIs are not detailed in the provided data, typical performance indicators for elevator preventative maintenance contracts include response times for service calls, adherence to scheduled maintenance, successful completion of required inspections, uptime percentages for elevators, and technician qualifications. The firm fixed-price nature of the contract incentivizes the contractor to meet these standards efficiently. The Department of State's contracting officer would monitor these KPIs, and failure to meet them could result in contract remedies or affect future award decisions.

What is the potential risk associated with a definitive contract award versus other contract types?

A definitive contract, in this context, refers to the final contract document resulting from a solicitation. The risk associated with the contract type itself (Firm Fixed Price) is relatively low for cost overruns, as the price is fixed regardless of the contractor's actual costs. However, risks can arise if the scope of work is poorly defined, leading to disputes or change orders. For preventative maintenance, the primary risk is ensuring the contractor performs diligently and competently to prevent costly breakdowns. The fixed-price nature might disincentivize going 'above and beyond' if not explicitly required, but it provides strong cost certainty for the government.

Are there any specific regulatory or safety compliance requirements that CRB LIFTS CC must adhere to?

Yes, elevator maintenance is a highly regulated field. CRB LIFTS CC must adhere to all applicable federal, state, and local safety codes and regulations governing elevator installation, maintenance, and repair. This includes standards set by organizations like the Occupational Safety and Health Administration (OSHA) for workplace safety, and potentially specific building codes or elevator safety standards (e.g., ASME A17.1). Compliance with manufacturer specifications and industry best practices is also expected. The Department of State would likely require proof of licensing, certifications, and adherence to these standards as part of the contract terms and ongoing performance monitoring.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: UNIT 16, INDUSTRIAL PARK, NO. 11, GOLD STREET, WINDHOEK

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Not Designated a Small Business, Special Designations

Financial Breakdown

Contract Ceiling: $46,276

Exercised Options: $46,276

Current Obligation: $46,276

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline