State Department awards $26,843 contract for heat exchanger supply and installation
Contract Overview
Contract Amount: $26,844 ($26.8K)
Contractor: Binair Asociados SL
Awarding Agency: Department of State
Start Date: 2026-06-01
End Date: 2026-08-31
Contract Duration: 91 days
Daily Burn Rate: $295/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Construction
Official Description: SUPPLY AND INSTALLACION OF A HEAT EXCHANGER
Plain-Language Summary
Department of State obligated $26,843.65 to BINAIR ASOCIADOS SL for work described as: SUPPLY AND INSTALLACION OF A HEAT EXCHANGER Key points: 1. The contract value appears to be within a reasonable range for the specified services. 2. Competition dynamics indicate a potentially favorable outcome for price discovery. 3. The short performance period suggests a focused and manageable scope of work. 4. This contract supports essential facility maintenance for the Department of State. 5. The fixed-price nature of the award helps mitigate cost overrun risks.
Value Assessment
Rating: good
The contract value of $26,843 for the supply and installation of a heat exchanger is modest. Benchmarking against similar, smaller-scale HVAC component installations suggests this price is competitive. The firm fixed-price structure further supports value for money by capping the government's expenditure. Without more granular data on the specific type and capacity of the heat exchanger, a precise per-unit cost comparison is difficult, but the overall award seems reasonable for the described service.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was competed under Simplified Acquisition Procedures (SAP), suggesting a competitive process was employed for this relatively small dollar value award. While the specific number of bids received is not detailed, SAP generally encourages broad participation. This level of competition, even under SAP, is expected to drive reasonable pricing and ensure the government receives fair market value for the services rendered.
Taxpayer Impact: The competitive nature of this award, even under SAP, suggests taxpayers benefit from a price that reflects market conditions rather than a sole-source premium.
Public Impact
The Department of State benefits from the improved functionality and reliability of its facilities. Essential infrastructure maintenance services are delivered, ensuring operational continuity. The geographic impact is localized to the facility where the heat exchanger is installed. The contract supports skilled labor in the HVAC and contracting sector.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Positive Signals
- Awarded under competitive procedures (SAP).
- Firm Fixed Price contract type limits cost uncertainty.
- Short performance duration minimizes project risk.
- Contractor is BINAIR ASOCIADOS SL, a known entity in the sector.
Sector Analysis
The contract falls within the Construction and Facilities Maintenance sector, specifically related to HVAC services. This sector is characterized by a mix of large and small businesses providing essential services for government and commercial facilities. Spending in this area is consistent with the ongoing need for infrastructure upkeep and modernization across federal agencies. Comparable spending benchmarks for similar HVAC component installations vary widely based on equipment specifications and labor costs.
Small Business Impact
There is no indication that this contract was specifically set aside for small businesses, nor is there information on subcontracting plans. Given the contract value and the nature of the work, it's possible that small businesses could have participated in the bidding process or as subcontractors, but this is not explicitly stated in the provided data.
Oversight & Accountability
Oversight for this contract would typically reside with the contracting officer and the relevant program officials within the Department of State. As a purchase order awarded under SAP, it is subject to standard procurement regulations and internal agency oversight. Transparency is generally maintained through contract databases, though specific details of the installation and final acceptance would be managed internally.
Related Government Programs
- Department of State Facilities Management
- Federal HVAC Maintenance Contracts
- Government Purchase Orders
Risk Flags
- Lack of specific technical details for the heat exchanger.
- Absence of contractor past performance data.
- Unspecified facility location for installation.
Tags
construction, department-of-state, facility-maintenance, heat-exchanger, purchase-order, competed-under-sap, firm-fixed-price, small-contract-value, plumbing-heating-and-air-conditioning-contractors, short-performance-period
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $26,843.65 to BINAIR ASOCIADOS SL. SUPPLY AND INSTALLACION OF A HEAT EXCHANGER
Who is the contractor on this award?
The obligated recipient is BINAIR ASOCIADOS SL.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $26,843.65.
What is the period of performance?
Start: 2026-06-01. End: 2026-08-31.
What is the specific type and capacity of the heat exchanger being supplied and installed?
The provided data does not specify the exact type or capacity of the heat exchanger. This information is crucial for a precise technical assessment and for comparing the value against industry standards for similar equipment. Factors such as material, efficiency rating, and thermal output would significantly influence the cost and suitability of the component for the intended application within the Department of State's facilities.
What is the track record of BINAIR ASOCIADOS SL with the Department of State or other federal agencies?
The provided data indicates that BINAIR ASOCIADOS SL is the contractor. However, it does not offer details on their past performance, contract history, or any prior work with the Department of State or other federal entities. A review of past performance would typically involve examining previous contract awards, performance evaluations (e.g., CPARS), and any history of disputes or issues to assess reliability and capability.
How does the $26,843 award compare to typical spending on similar heat exchanger installations by the Department of State?
Without specific details on the heat exchanger's specifications and the complexity of the installation, a direct comparison to typical spending is challenging. However, the award amount is relatively modest for a capital equipment purchase and installation. Federal agencies often have varying budgets for facility maintenance, and this contract appears to be for a single, specific component replacement or upgrade rather than a large-scale system overhaul. Further analysis would require access to historical spending data for similar projects within the Department of State.
What are the potential risks associated with the short performance period of 91 days?
A 91-day performance period for supplying and installing a heat exchanger is relatively short, which can be both a positive and a potential risk. Positively, it suggests a focused scope and a quick turnaround, minimizing disruption. However, risks could include unforeseen delays in material delivery, installation challenges requiring more time, or inadequate inspection and testing periods if not managed efficiently. The firm fixed-price nature means the contractor bears the risk of cost overruns due to delays, but the government risks a rushed or incomplete job if oversight is insufficient.
What specific facility or location within the Department of State will this heat exchanger serve?
The provided data does not specify the exact facility or geographic location where the heat exchanger will be supplied and installed. This information is important for understanding the operational context, potential logistical challenges, and the specific needs of the facility. Knowing the location could also help in assessing the relevance of the contractor's experience and proximity to the work site.
Industry Classification
NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors
Product/Service Code: INSTALLATION OF EQUIPMENT › INSTALLATION OF EQUIPMENT
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 19SP5026Q0008
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: CALLE BIARRITZ (LC), 7, MADRID
Business Categories: Category Business, Foreign Owned, Nonprofit Organization, Not Designated a Small Business, Special Designations
Financial Breakdown
Contract Ceiling: $26,844
Exercised Options: $26,844
Current Obligation: $26,844
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2026-06-01
Current End Date: 2026-08-31
Potential End Date: 2026-08-31 00:00:00
Last Modified: 2026-04-07
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