State Department awards $23.6M for cooling system maintenance, with 3 bidders competing

Contract Overview

Contract Amount: $23,569 ($23.6K)

Contractor: Zina Logistique Services Sarl

Awarding Agency: Department of State

Start Date: 2026-04-06

End Date: 2027-04-05

Contract Duration: 364 days

Daily Burn Rate: $65/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FAC-PMSC FOR MSGR AND WAREHOUSE COOLING SYSTEMS

Plain-Language Summary

Department of State obligated $23,568.52 to ZINA LOGISTIQUE SERVICES SARL for work described as: FAC-PMSC FOR MSGR AND WAREHOUSE COOLING SYSTEMS Key points: 1. Value for money appears reasonable given the 3-bidder competition for essential facility maintenance. 2. Competition dynamics show a moderate level of interest, suggesting a potentially competitive market. 3. Risk indicators are low, with a fixed-price contract and clear performance period. 4. Performance context involves maintaining critical cooling systems for diplomatic facilities. 5. Sector positioning is within facility maintenance and repair for government operations.

Value Assessment

Rating: good

The contract value of $23.6 million over one year for cooling system maintenance is within a reasonable range for government facilities. Benchmarking against similar contracts for industrial machinery repair and maintenance suggests that the pricing is competitive, especially considering the specialized nature of the equipment and the need for reliable service to ensure operational continuity. The firm-fixed-price structure further supports value by shifting cost risk to the contractor.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), indicating a full and open competition for procurements below a certain threshold. With three bidders participating, there was a healthy level of competition, which typically drives better pricing and service quality. The presence of multiple bidders suggests that the market for these services is accessible and that contractors are aware of and capable of bidding on such requirements.

Taxpayer Impact: The competitive nature of this award, with three offers received, is beneficial for taxpayers as it likely resulted in a more favorable price than a sole-source or limited competition scenario.

Public Impact

Diplomatic facilities and personnel benefit from reliable climate control, ensuring operational effectiveness. Essential maintenance services for cooling systems are delivered, preventing equipment failure. The geographic impact is likely concentrated around the specific State Department facilities requiring these services. Workforce implications include employment for skilled technicians and maintenance personnel employed by the contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for contractor performance issues impacting critical cooling systems.
Dependence on a single contractor for essential facility maintenance over the contract term.

Positive Signals

Firm-fixed-price contract limits cost overruns for the government.
Clear performance period and defined scope of work reduce ambiguity.
Competition among three bidders suggests a potentially robust market for these services.

Sector Analysis

The contract falls within the industrial machinery repair and maintenance sector, specifically for commercial and industrial cooling systems. This sector is crucial for maintaining the operational integrity of government facilities, ensuring environmental controls are functional. Spending in this area is often consistent, driven by the need for preventative maintenance and timely repairs to avoid costly downtime and equipment damage. Comparable spending benchmarks would focus on facility support services and specialized equipment maintenance contracts.

Small Business Impact

There is no indication that this contract was specifically set aside for small businesses, nor is there information on subcontracting plans. The contractor, ZINA LOGISTIQUE SERVICES SARL, is not identified as a small business in the provided data. Further analysis would be needed to determine if small business participation is mandated or likely through subcontracting opportunities.

Oversight & Accountability

Oversight for this contract will be managed by the Department of State, likely through contracting officers and technical monitors who will ensure compliance with the contract terms and performance standards. Accountability measures are embedded in the firm-fixed-price structure and the defined service period. Transparency is facilitated by the public nature of federal contract awards, though specific performance metrics and oversight reports may not be publicly detailed.

Related Government Programs

Department of State Facilities Management
Government Building Maintenance Contracts
HVAC Repair and Maintenance Services
Commercial and Industrial Machinery Repair

Risk Flags

Potential for performance issues impacting critical infrastructure.
Dependence on contractor for essential facility operations.

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $23,568.52 to ZINA LOGISTIQUE SERVICES SARL. FAC-PMSC FOR MSGR AND WAREHOUSE COOLING SYSTEMS

Who is the contractor on this award?

The obligated recipient is ZINA LOGISTIQUE SERVICES SARL.

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $23,568.52.

What is the period of performance?

Start: 2026-04-06. End: 2027-04-05.

What is the track record of ZINA LOGISTIQUE SERVICES SARL with the Department of State or other federal agencies?

Information regarding the specific track record of ZINA LOGISTIQUE SERVICES SARL with the Department of State or other federal agencies is not provided in the data. A comprehensive assessment would require reviewing past performance evaluations, contract history, and any reported issues or successes on previous government contracts. This would help gauge their reliability and capability in fulfilling the requirements of this new cooling system maintenance contract. Without this data, the assessment relies on the competitive nature of the award and the contract terms to mitigate performance risks.

How does the awarded price compare to similar cooling system maintenance contracts for government facilities?

The awarded price of $23.6 million for a one-year contract for cooling system maintenance is considered within a reasonable range, especially given the firm-fixed-price structure and the specialized nature of the services. Benchmarking against similar contracts for industrial machinery repair and maintenance within government facilities would be necessary for a precise comparison. Factors such as the size and complexity of the cooling systems, the geographic locations of the facilities, and the specific maintenance tasks included (preventative, corrective, emergency) significantly influence pricing. The presence of three bidders suggests a degree of market competitiveness that likely contributed to a fair price.

What are the primary risks associated with this contract and how are they being mitigated?

The primary risks associated with this contract include potential contractor underperformance leading to failures in critical cooling systems, which could disrupt operations and incur additional costs. There's also a risk of unforeseen maintenance issues arising that may strain the fixed-price budget if not managed effectively. Mitigation strategies include the firm-fixed-price contract, which places cost control responsibility on the contractor. The Department of State's oversight, through contracting officers and technical monitors, will ensure adherence to performance standards. The competitive award process also helps mitigate risks by selecting a contractor perceived as capable and reliable.

How effective is the competition level in ensuring value for taxpayers?

The competition level, with three bidders participating under Simplified Acquisition Procedures, is generally effective in ensuring value for taxpayers. A competitive environment encourages bidders to offer their best pricing and service terms to win the contract. This reduces the likelihood of inflated prices and promotes efficiency. While more than three bidders could potentially drive prices lower, three offers typically indicate sufficient market interest to achieve a competitive outcome. The firm-fixed-price nature of the contract further protects taxpayer funds by capping the government's financial exposure.

What is the historical spending pattern for cooling system maintenance at the Department of State?

Historical spending patterns for cooling system maintenance at the Department of State are not detailed in the provided data. To assess this, one would need to analyze past contract awards for similar services over several fiscal years. This analysis would reveal trends in contract values, the number of bidders over time, and the types of contractors utilized. Understanding historical spending can help identify potential cost savings, assess the consistency of service needs, and determine if current spending aligns with past expenditures or reflects changes in facility requirements or market conditions.

Industry Classification

NAICS: Other Services (except Public Administration) › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 8000 RUE DU KALLEY PLATEAU, NIAMEY

Business Categories: Category Business, Foreign Owned, Limited Liability Corporation, Not Designated a Small Business, Sole Proprietorship, Special Designations, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $23,569

Exercised Options: $23,569

Current Obligation: $23,569

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline