State Dept. Awards $107.6K for SELP HP 507DNG Printer, Full and Open Competition
Contract Overview
Contract Amount: $107,598 ($107.6K)
Contractor: American Wordata, Inc
Awarding Agency: Department of State
Start Date: 2024-09-23
End Date: 2025-01-10
Contract Duration: 109 days
Daily Burn Rate: $987/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 6
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: SELP HP 507DNG PRINTER 110V
Place of Performance
Location: RESTON, FAIRFAX County, VIRGINIA, 20191
State: Virginia Government Spending
Plain-Language Summary
Department of State obligated $107,598.26 to AMERICAN WORDATA, INC for work described as: SELP HP 507DNG PRINTER 110V Key points: 1. Spending focuses on IT hardware procurement for the Department of State. 2. The contract was awarded to AMERICAN WORDATA, INC. 3. Competition was conducted under 'Full and Open Competition After Exclusion of Sources'. 4. The contract duration is 109 days. 5. The total award amount is $107,598.26.
Value Assessment
Rating: fair
The per-unit cost for the printer is not explicitly stated, making direct price comparison difficult. However, the total award of $107,598.26 for 6 units suggests a significant investment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract utilized 'Full and Open Competition After Exclusion of Sources,' indicating a competitive process was intended but specific circumstances led to excluding certain sources. This method aims for price discovery but the exclusion might limit the full competitive landscape.
Taxpayer Impact: Taxpayers are impacted through the funding of this IT hardware purchase, with the final price determined through a competitive process.
Public Impact
Ensures operational readiness for Department of State personnel by providing necessary printing equipment. Supports administrative functions within the agency through the acquisition of specific printer models. The procurement process, while competitive, involved source exclusion, which could warrant further review for optimal value.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of clear per-unit cost breakdown.
- Potential for limited competition due to source exclusion.
- Short contract duration may indicate a specific, immediate need.
Positive Signals
- Awarded under a competitive process.
- Procurement supports essential government functions.
Sector Analysis
This contract falls within the 'Other Computer Related Services' NAICS code, specifically related to IT hardware. Spending benchmarks for similar printer procurements vary widely based on model, quantity, and vendor.
Small Business Impact
There is no indication that small businesses were involved in this specific contract award, as it was awarded to AMERICAN WORDATA, INC. Further analysis would be needed to determine if small business set-asides were considered or applicable.
Oversight & Accountability
The Department of State is responsible for the oversight of this contract. The 'Full and Open Competition After Exclusion of Sources' method suggests a justification process was followed, which should be documented for accountability.
Related Government Programs
- Other Computer Related Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Lack of transparency in per-unit pricing.
- Potential for reduced competition due to source exclusion.
- Short contract duration raises questions about long-term planning.
- No clear indication of small business participation.
Tags
other-computer-related-services, department-of-state, va, delivery-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $107,598.26 to AMERICAN WORDATA, INC. SELP HP 507DNG PRINTER 110V
Who is the contractor on this award?
The obligated recipient is AMERICAN WORDATA, INC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $107,598.26.
What is the period of performance?
Start: 2024-09-23. End: 2025-01-10.
What was the specific justification for excluding sources in this 'Full and Open Competition' award, and how did it impact the final price?
The justification for excluding sources is critical to understanding the competitive landscape and potential price impact. If specific technical requirements or existing infrastructure necessitated particular vendors, the exclusion might be valid. However, if the exclusion was arbitrary, it could have led to a higher price than a truly open competition might have achieved. Detailed documentation from the agency is needed to assess this.
What is the expected lifespan and total cost of ownership for these printers, considering the short contract duration?
The 109-day contract duration suggests this is likely for immediate needs or a bridge to a larger procurement. The total cost of ownership beyond this award period is unknown. Without information on printer longevity, maintenance costs, and consumables, it's difficult to assess the long-term value. The agency should have a plan for ongoing support and replacement.
How does the unit price of these SELP HP 507DNG printers compare to market rates for similar models, considering the quantity purchased?
Without a clear per-unit cost breakdown, a direct market comparison is challenging. The total award of $107,598.26 for six units implies a significant cost per printer. Benchmarking against publicly available pricing for the HP 507DNG model, factoring in bulk discounts and government purchasing power, would be necessary to determine if this represents a fair market price.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: OFFICE SUPPLIES AND DEVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 6
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 13916 MONROES BUSINESS PARK, TAMPA, FL, 33635
Business Categories: American Indian Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $107,598
Exercised Options: $107,598
Current Obligation: $107,598
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: NNG15SC62B
IDV Type: GWAC
Timeline
Start Date: 2024-09-23
Current End Date: 2025-01-10
Potential End Date: 2025-01-10 00:00:00
Last Modified: 2026-04-09
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