State Department awards $4.75M contract for doors and windows in Sierra Leone

Contract Overview

Contract Amount: $4,753,076 ($4.8M)

Contractor: Olgoonik Federal, LLC

Awarding Agency: Department of State

Start Date: 2024-09-20

End Date: 2027-03-25

Contract Duration: 916 days

Daily Burn Rate: $5.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Construction

Official Description: FEBR DOORS AND WINDOWS AS WELL AS LOUVER DOORS FOR FREETOWN, SIERRA LEONE.

Plain-Language Summary

Department of State obligated $4.8 million to OLGOONIK FEDERAL, LLC for work described as: FEBR DOORS AND WINDOWS AS WELL AS LOUVER DOORS FOR FREETOWN, SIERRA LEONE. Key points: 1. Contract value represents a significant investment in facility maintenance and security for U.S. diplomatic operations. 2. The award was made under full and open competition, suggesting a competitive market for these specialized construction materials. 3. The duration of the contract (over 2.5 years) indicates a need for sustained supply and installation services. 4. The fixed-price contract type aims to control costs and provide predictability for the government. 5. This procurement supports critical infrastructure needs in an overseas location, enhancing operational capabilities.

Value Assessment

Rating: good

The contract value of $4.75 million for doors and windows in Sierra Leone appears reasonable given the context of overseas construction and specialized materials. Without specific benchmarks for similar projects in that region, a direct per-unit cost comparison is difficult. However, the fixed-price nature of the contract suggests that the contractor has factored in all anticipated costs, including logistics and potential risks associated with operating in an international environment. The award amount should be viewed in light of the strategic importance of maintaining secure and functional facilities for diplomatic missions.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

This contract was awarded under 'Full and Open Competition After Exclusion of Sources.' This specific designation suggests that while the competition was intended to be broad, there might have been initial exclusions or specific requirements that limited the pool of potential bidders. The fact that it was competed, however, implies that multiple interested parties were likely considered, leading to some level of price discovery. The 'exclusion of sources' aspect warrants further investigation to understand if it was due to specific technical requirements, past performance, or other factors that narrowed the field from a truly unlimited competition.

Taxpayer Impact: While not a completely open competition, the process likely yielded a more competitive price than a sole-source award. Taxpayers benefit from the vetting of multiple offers, even if the initial pool was restricted.

Public Impact

The primary beneficiaries are the U.S. Department of State and its personnel operating at the U.S. Embassy in Freetown, Sierra Leone, who will gain improved facility security and functionality. The contract will deliver essential building materials, specifically doors and windows, crucial for maintaining and upgrading embassy infrastructure. The geographic impact is localized to Freetown, Sierra Leone, directly supporting U.S. diplomatic presence and operations in that region. The contract may indirectly support local employment through installation and related services, though the primary supplier is likely an established federal contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for increased costs due to logistical challenges of delivering materials to Sierra Leone.
Risk of delays in delivery or installation impacting facility readiness.
Ensuring compliance with local building codes and standards in Sierra Leone.
Quality control of materials sourced and installed in a remote location.

Positive Signals

Fixed-price contract helps mitigate cost overrun risks for the government.
Award to a known entity (OLGOONIK FEDERAL, LLC) may indicate a level of established performance.
Contract duration allows for phased delivery and installation, potentially reducing immediate logistical strain.
Procurement supports critical infrastructure for national security and diplomatic functions.

Sector Analysis

This contract falls within the Commercial and Institutional Building Construction sector, specifically focusing on the supply and potentially installation of doors and windows. This sector is characterized by a wide range of suppliers, from large construction firms to specialized material providers. The market size for such goods globally is substantial, but specific procurements for overseas government facilities often involve unique logistical and security considerations. Benchmarking this contract's value would ideally involve comparing it to similar overseas construction projects or bulk material purchases by government agencies in challenging environments.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a set-aside provision. The prime contractor, OLGOONIK FEDERAL, LLC, is responsible for fulfilling the contract requirements. While not a small business set-aside, the prime contractor may still engage small businesses for specific services or materials, but this is not mandated by the contract structure.

Oversight & Accountability

Oversight for this contract will primarily be managed by the contracting officer and the relevant program officials within the Department of State. The fixed-price nature of the contract provides a degree of accountability by limiting the government's financial exposure. Transparency is facilitated through contract award databases like FPDS. Inspector General jurisdiction would apply if any allegations of fraud, waste, or abuse arise during the contract's performance.

Related Government Programs

Department of State Overseas Buildings Operations
Federal Procurement Data System (FPDS)
Construction Materials Procurement
Embassy Security Infrastructure

Risk Flags

Logistical challenges in overseas delivery
Potential for supply chain disruptions
Compliance with local regulations
Security risks during transit and installation

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $4.8 million to OLGOONIK FEDERAL, LLC. FEBR DOORS AND WINDOWS AS WELL AS LOUVER DOORS FOR FREETOWN, SIERRA LEONE.

Who is the contractor on this award?

The obligated recipient is OLGOONIK FEDERAL, LLC.

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $4.8 million.

What is the period of performance?

Start: 2024-09-20. End: 2027-03-25.

What is the track record of OLGOONIK FEDERAL, LLC in fulfilling similar overseas construction contracts for the Department of State or other federal agencies?

A review of OLGOONIK FEDERAL, LLC's contract history within the Federal Procurement Data System (FPDS) would be necessary to assess their track record. Specifically, one would look for prior awards for construction materials, overseas projects, or contracts with the Department of State. Analyzing past performance evaluations, if available, would provide insights into their reliability, quality of work, and adherence to schedules and budgets. Understanding their experience with international logistics and compliance in regions similar to Sierra Leone would be crucial for evaluating their capability to successfully execute this current $4.75 million contract.

How does the awarded price compare to market rates for similar doors and windows, considering the logistical complexities of delivery to Sierra Leone?

Benchmarking the $4.75 million contract value against market rates requires detailed analysis of the specific types and quantities of doors and windows procured, as well as the associated shipping and handling costs to Freetown, Sierra Leone. Standard commercial pricing for such materials in the U.S. would serve as a baseline, but significant premiums are expected due to international freight, customs duties, insurance, and potential security measures for transport. Without a detailed bill of materials and specific product specifications, a precise comparison is challenging. However, the 'Full and Open Competition After Exclusion of Sources' award mechanism suggests that the Department of State sought competitive bids, implying the price achieved is likely within a reasonable range considering the unique delivery location and associated risks.

What are the specific risks associated with delivering construction materials to Freetown, Sierra Leone, and how are they mitigated by the contract terms?

Delivering construction materials to Freetown, Sierra Leone, presents several risks, including potential delays due to port congestion, customs clearance issues, inland transportation challenges, and security concerns. The contract's fixed-price nature helps mitigate financial risks for the government, as the contractor is responsible for absorbing unforeseen cost increases related to these logistical hurdles. The contract duration of over two years allows for phased deliveries, potentially easing immediate logistical burdens. However, the government's primary mitigation lies in the contractor's proposed approach and their demonstrated experience in managing such overseas logistics, which should have been evaluated during the source selection process.

What is the expected impact of these new doors and windows on the security and operational efficiency of the U.S. Embassy in Freetown?

The installation of new doors and windows is expected to significantly enhance the security posture of the U.S. Embassy in Freetown by providing more robust physical barriers against unauthorized access and potential threats. Modern, high-quality materials can improve energy efficiency, reducing heating and cooling costs, and contribute to a more comfortable and functional working environment for embassy staff. Furthermore, replacing aging or damaged fixtures can prevent environmental ingress (e.g., water, dust), thereby protecting sensitive equipment and reducing maintenance needs. Overall, this investment directly supports the mission readiness and safety of diplomatic personnel.

Have there been previous contracts of similar scope and value for building materials or construction services at U.S. diplomatic facilities in West Africa?

To determine if there have been previous contracts of similar scope and value for building materials or construction services at U.S. diplomatic facilities in West Africa, a search of the Federal Procurement Data System (FPDS) would be required. This search would involve filtering by agency (e.g., Department of State), geographic region (West Africa), contract type (construction, materials), and potentially dollar value ranges. Analyzing historical data would reveal patterns in spending, identify frequently used contractors, and provide benchmarks for pricing and project duration in the region, offering context for the current $4.75 million award.

Industry Classification

NAICS: Construction › Nonresidential Building Construction › Commercial and Institutional Building Construction

Product/Service Code: CONSTRUCT OF STRUCTURES/FACILITIES › CONSTRUCTION OF BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3201 C ST STE 700, ANCHORAGE, AK, 99503

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,753,076

Exercised Options: $4,753,076

Current Obligation: $4,753,076

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 19AQMM20D0006

IDV Type: IDC

Timeline