State Department awards $3.6M contract for embassy window and door replacement in Togo

Contract Overview

Contract Amount: $3,619,872 ($3.6M)

Contractor: Olgoonik Federal, LLC

Awarding Agency: Department of State

Start Date: 2023-09-22

End Date: 2026-03-31

Contract Duration: 921 days

Daily Burn Rate: $3.9K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Construction

Official Description: FEBR DOORS AND WINDOW PRODUCT REPLACEMENT AT US EMBASSY LOME, TOGO.

Plain-Language Summary

Department of State obligated $3.6 million to OLGOONIK FEDERAL, LLC for work described as: FEBR DOORS AND WINDOW PRODUCT REPLACEMENT AT US EMBASSY LOME, TOGO. Key points: 1. Contract focuses on essential infrastructure upgrades at a U.S. embassy abroad. 2. The award was made under full and open competition, suggesting a competitive bidding process. 3. Fixed-price contract type aims to control costs and manage financial risk. 4. Project duration of over two years indicates a significant scope of work. 5. The contractor, Olgoonik Federal, LLC, is responsible for delivering the product replacement. 6. This contract falls within the broader category of commercial and institutional building construction.

Value Assessment

Rating: good

The contract value of approximately $3.6 million for window and door replacement at a U.S. embassy in Togo appears reasonable given the scope and location. While direct comparisons are difficult without specific project details, similar international construction and renovation projects for government facilities often involve significant logistical and material costs. The firm fixed-price structure provides cost certainty for the government, which is a positive indicator of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'full and open competition after exclusion of sources,' indicating that the solicitation was broadly advertised, and multiple bids were likely considered. The presence of two bids suggests a moderate level of competition for this specific project. While more bidders could potentially drive prices lower, the existing competition likely provided a reasonable basis for price discovery and selection.

Taxpayer Impact: The competitive nature of this award suggests that taxpayer funds were likely used efficiently, as the government received multiple proposals to choose from, fostering a more cost-effective outcome.

Public Impact

The primary beneficiaries are the U.S. Department of State and personnel stationed at the U.S. Embassy in Lome, Togo, through improved facility security and energy efficiency. The contract will deliver new doors and windows, enhancing the physical integrity and operational capabilities of the embassy. The geographic impact is specific to Lome, Togo, addressing infrastructure needs at a key diplomatic post. The project will likely involve local labor for installation and support services, contributing to the Togolese economy.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if unforeseen site conditions arise during replacement.
Logistical challenges in sourcing and transporting materials to Lome, Togo.
Ensuring quality control and adherence to specifications for specialized embassy security requirements.

Positive Signals

Firm fixed-price contract limits the government's exposure to cost increases.
Award to a federal contractor suggests experience with government procurement processes.
Project addresses critical infrastructure needs, enhancing embassy security and functionality.

Sector Analysis

This contract falls within the construction sector, specifically commercial and institutional building construction. The market for such services, particularly for government facilities abroad, is specialized, involving companies with experience in international projects, security clearances, and adherence to stringent government standards. Benchmarking is challenging due to the unique nature of overseas embassy construction, but it aligns with broader government investments in maintaining and upgrading its global infrastructure.

Small Business Impact

The contract was awarded to Olgoonik Federal, LLC, and there is no indication of a small business set-aside. The contract details do not specify subcontracting requirements for small businesses. Therefore, the direct impact on the small business ecosystem appears limited unless the prime contractor voluntarily engages small businesses for support services.

Oversight & Accountability

Oversight for this contract would primarily reside with the Department of State's Bureau of Overseas Buildings Operations (OBO) or its designated contracting officer's representative. Accountability is managed through the firm fixed-price contract terms, performance milestones, and final acceptance of the work. Transparency is facilitated by the public nature of federal contract awards, though specific project performance details may not be fully public.

Related Government Programs

Embassy Infrastructure Modernization
Overseas Facilities Maintenance
Department of State Construction Contracts
International Building Projects

Risk Flags

Potential for logistical delays due to international shipping.
Risk of unforeseen site conditions impacting project timeline and cost.
Ensuring adherence to stringent U.S. embassy security and construction standards.

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $3.6 million to OLGOONIK FEDERAL, LLC. FEBR DOORS AND WINDOW PRODUCT REPLACEMENT AT US EMBASSY LOME, TOGO.

Who is the contractor on this award?

The obligated recipient is OLGOONIK FEDERAL, LLC.

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $3.6 million.

What is the period of performance?

Start: 2023-09-22. End: 2026-03-31.

What is the track record of Olgoonik Federal, LLC in performing similar international construction projects for the U.S. government?

Olgoonik Federal, LLC has a history of performing various federal contracts, including construction and facilities maintenance. While specific details on international embassy projects require deeper investigation into their past performance reports and contract history, their status as a federal contractor suggests familiarity with government procurement regulations and standards. A thorough review of their past performance on similar-sized or geographically challenging projects would be necessary to fully assess their capability and reliability for this specific embassy upgrade in Lome, Togo.

How does the awarded price compare to similar window and door replacement projects at U.S. embassies or other federal facilities?

Directly comparing the $3.6 million award for window and door replacement at the U.S. Embassy in Lome, Togo, to similar projects is challenging due to the unique variables involved in overseas construction. Factors such as specific security requirements, material sourcing, transportation logistics to West Africa, and local labor costs significantly influence pricing. However, the firm fixed-price nature of the contract suggests a defined scope and budget. Benchmarking would ideally involve analyzing data from the Bureau of Overseas Buildings Operations (OBO) for comparable renovations in similar regions, considering the scale and complexity of the embassy's security needs.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks include logistical challenges in delivering materials to Togo, potential for unforeseen site conditions requiring additional work, and ensuring compliance with stringent U.S. embassy security standards. Mitigation strategies likely involve detailed site assessments prior to award, robust logistical planning, and clear performance specifications in the contract. The firm fixed-price structure also mitigates financial risk for the government by capping the total cost, provided the scope remains unchanged. The contractor's experience and the competitive bidding process also serve as risk-reduction factors.

What is the expected impact of this contract on the operational effectiveness and security of the U.S. Embassy in Lome, Togo?

The replacement of doors and windows is expected to significantly enhance the operational effectiveness and security of the U.S. Embassy in Lome. Modern, secure windows and doors improve energy efficiency, reduce maintenance needs, and bolster physical security against potential threats. This upgrade contributes to a safer working environment for diplomatic staff and protects sensitive information and equipment housed within the facility. Ultimately, it supports the embassy's core mission by ensuring its physical infrastructure is sound and reliable.

What has been the historical spending trend for similar infrastructure projects at U.S. embassies in Africa over the past five years?

Analyzing historical spending trends for similar infrastructure projects at U.S. embassies in Africa requires access to detailed procurement data, often categorized under facilities maintenance, construction, or modernization programs. Generally, the Department of State invests consistently in maintaining and upgrading its overseas posts to ensure security and operational readiness. Spending can fluctuate based on the age of facilities, geopolitical conditions, and specific security directives. Projects like window and door replacements are part of a larger, ongoing effort to modernize embassy infrastructure across the continent, with budgets allocated annually based on assessed needs and available appropriations.

Were there any specific performance issues or concerns raised during the bidding process or by the awarded contractor on previous projects?

Information regarding specific performance issues or concerns raised during the bidding process for this contract, or by the awarded contractor (Olgoonik Federal, LLC) on previous projects, is not publicly available in the provided data. Federal procurement processes include mechanisms for evaluating past performance, and any significant concerns would typically be addressed during the source selection evaluation. Without access to the detailed bid analysis or contractor performance records, it is impossible to ascertain if any such issues were present or how they were managed.

Industry Classification

NAICS: Construction › Nonresidential Building Construction › Commercial and Institutional Building Construction

Product/Service Code: CONSTRUCT OF STRUCTURES/FACILITIES › CONSTRUCTION OF BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3201 C ST STE 700, ANCHORAGE, AK, 99503

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $3,619,872

Exercised Options: $3,619,872

Current Obligation: $3,619,872

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 19AQMM20D0006

IDV Type: IDC

Timeline